Common use of Self-Audit Clause in Contracts

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of self-auditing to ensure compliance. Our internal point of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 1: TECHNICAL PROPOSAL 1. Overview & Qualifications

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of Our self-auditing to ensure compliance. Our internal point of contact audit process will include a specific order designation category we will establish for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this CCOG/Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliancemembers. We will employ thistrain Multiquip order entry personnel accordingly. <.. image(LogoAn order received under this contract, company name Description either directly or thru a Multiquip dealer, will be electronically tagged and pricing verified to ensure contract compliance and accuracy. In addition, we will establish Multiquip accounts for Equalis members when they initially request a quotation or place an order with us. After the account is established, Equalis contract pricing is automatically generated) removed ..> <.. image(Logoapplied during our quotation and order entry processes for Equalis members, company name Description automatically generated) removed ..> virtually eliminating any chance of a pricing error. Reports will be run at the end of each month, or as needed, which will list all Equalis quotation and order activity. We will use the reports to audit all Equalis activity, to report all quotation and sales activity, and to remit the proper administrative fee as required. PROPOSAL FORM 13: TECHNICAL PROPOSAL 1DIVERSITY VENDOR CERTIFICATION PARTICIPATION Diversity Vendor Certification Participation - It is the policy of some Members participating in Equalis Group to involve minority and women business enterprises (M/WBE), small and/or disadvantaged business enterprises, disable veterans business enterprises, historically utilized businesses (HUB) and other diversity recognized businesses in the purchase of goods and services. Overview & QualificationsRespondents shall indicate below whether or not they hold certification in any of the classified areas and include proof of such certification with their response.

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of self-auditing to ensure compliance. Our internal point of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 1: TECHNICAL PROPOSAL 1. Overview & Qualifications>

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of self-auditing to ensure compliance. Our internal point of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 1: TECHNICAL PROPOSAL 1. Overview & Qualifications

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that you sales organization provides and Members obtain the correct pricing, reports reflect At Southwest Solutions Group, we place great importance on ensuring the accuracy and integrity of our contracts procured under the Equalis partnership. Sales Operations will be responsible for meticulously reviewing all contracts to verify that the proper list price is correctly applied, as per the previously described calculation methodology. all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Logistics Agency contracts We take pride in having a Sales Operations team that possesses a deep understanding of pricing dynamics within our industry. Our experienced Director, who is a veteran in our field, leads this team. Their expertise and federal BPA's (Blanket Purchase Agreements)industry knowledge enable us to establish fair and competitive pricing structures. We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating)To ensure consistent and accurate pricing across all projects, our Planners will receive comprehensive training. For all our contractsThis training program will equip them with the necessary skills and knowledge to apply correct pricing methodologies in every instance. Additionally, we have multiple layers conduct regular random audits to monitor and validate the accuracy of self-auditing to ensure compliance. Our internal point of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliancepricing work. These layers ensure we comply with all required certificationsaudits are part of our commitment to maintaining transparency, regulationsquality, and modifications for fairness in our federal and defense contractsoperations. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence By adhering to the agreed upon discount from publicly listed MSRPterms and conditions set by Equalis. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 12: TECHNICAL PROPOSAL 1COST PROPOSAL‌ A template for the Cost Proposal has been included as Attachment B and must be uploaded as a separate attachment to a Respondent’s proposal submission. Overview & QualificationsRespondents are permitted to revise any part of the spreadsheet to the Cost Proposal to accurately reflect the column titles, details, discounts, pricing categories of products, services, and solutions being offered to Equalis Group Members.

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of self-auditing to ensure compliance. Our internal point Contract, and Winning Supplier remit the proper admin fee to Equalis. of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 12: TECHNICAL PROPOSAL 1COST PROPOSAL A template for the Cost Proposal has been included as Attachment B and must be uploaded as a separate attachment to a Bidder’s proposal submission. Overview & QualificationsBidders are permitted to revise any part of the spreadsheet to the Cost Proposal to accurately reflect the column titles, details, discounts, pricing categories of products, services, and solutions being offered to Equalis Group Members.

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contracts, we have multiple layers of self-self- made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. auditing to ensure compliance. Our internal point of contact for this contract will be required to document all sales in this contract. This documentation will be audited by our internal master contract manager overseeing all government contracts. A final audit will take place with the accounting team who will provide an additional check to ensure compliance. These layers ensure we comply with all required certifications, regulations, and modifications for our federal and defense contracts. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 1: TECHNICAL PROPOSAL 1. Overview & Qualifications>

Self-Audit. Describe any self-audit process or program that you plan to Federal Contracts Corp holds a General Services Administration contract as well as multiple Defense employ to verify compliance with your proposed contract with Equalis Group. This process includes ensuring that Members obtain the correct pricing, reports reflect all sales made under the Contract, and Winning Supplier remit the proper admin fee to Equalis. Logistics Agency contracts and federal BPA's (Blanket Purchase Agreements). We consistently achieve very high CPAR ratings (Contractor Performance Assessment Rating). For all our contractsTo ensure compliance with the proposed contract, we have multiple layers of established a self-auditing audit process that aims to ensure verify and uphold the agreed-upon terms and conditions. This process involves several key steps: o Reviewing the contract: We thoroughly examine the contract to gain a clear understanding of the obligations, requirements, and performance criteria specified within it. o Establishing compliance metrics: We define specific metrics and performance indicators that align with the contract's terms. These metrics provide a measurable framework to assess our compliance. Our internal point o Documentation and record-keeping: We maintain comprehensive documentation of contact for this contract will be required all relevant activities, transactions, and communications related to document all sales in this the contract. This documentation will be audited by our includes copies of invoices, receipts, correspondence, and any other relevant documents. o Internal compliance team: We designate a dedicated internal master contract manager overseeing all government contracts. A final audit will take place team responsible for monitoring and ensuring compliance with the accounting contract. This team who will comprises experts from legal, finance, operations, and other relevant departments. o Regular compliance reviews: We conduct periodic reviews of our operations, processes, and procedures to identify any areas where we may be falling short of contractual requirements. These reviews are typically performed by the internal compliance team. o Corrective actions: In case any compliance issues are identified, we promptly take corrective actions to address them. This may involve revising internal processes, providing additional training to employees, or implementing new control measures. o Independent audits: Periodically, we may engage external auditors to conduct independent audits of our compliance practices. These audits provide an additional check unbiased assessment of our adherence to contractual obligations and help identify any areas that require improvement. o Reporting: We maintain open and transparent communication channels with the contracting party. We provide regular reports on our compliance efforts, including summaries of audits, actions taken, and any remediation plans implemented. By implementing this self-audit process, we aim to ensure compliance. These layers ensure that we comply are fully compliant with all required certificationsthe proposed contract, regulationsfostering trust, transparency, and modifications for a strong business relationship with our federal and defense contractscontracting partners. Sales for this Equalis contract will have a similar triple layer of auditing. All sales for this contract will flow through only two people who will employ dual pricing authentication. One provides the pricing while a secondary team member reviews for compliance. Compliance will be in adherence to the agreed upon discount from publicly listed MSRP. Our internal master contract manager will compile the monthly reporting. This report will then be reviewed by accounting. These multiple layers of audit and review by various individuals will ensure and verify compliance. We will employ this. <.. image(Logo, company name Description automatically generated) removed ..> <.. image(Logo, company name Description automatically generated) removed ..> PROPOSAL FORM 12: TECHNICAL PROPOSAL 1COST PROPOSAL A template for the Cost Proposal has been included as Attachment B and must be uploaded as a separate attachment to a Bidder’s proposal submission. Overview Bidder’s Cost Proposal must include the information requested in Section 5 – Cost Proposal & QualificationsPricing.