Common use of SOCIAL SECURITY NO MATCHES AND ELIGIBILITY TO WORK Clause in Contracts

SOCIAL SECURITY NO MATCHES AND ELIGIBILITY TO WORK. The Union and University agree that unless and until there is a different legal requirement imposed by regulation or case law, the University will handle as follows those situations in which it receives notification from the Social Security Administration (SSA) or other agencies that a worker’s name and social security number do not match: 1. The University will provide the worker and the Union with a copy of the notification received. 2. The University will meet with the affected worker and provide him / her with a letter stating that the University has been informed that the worker’s name and social security number do not match and that the issue needs to be resolved. The worker may be accompanied at this meeting by a xxxxxxx, if he / she so requests. 3. Resolution of the mismatch may entail making a copy of the worker’s social security card, which reflects correct name and social security number. It may entail referring the worker to the nearest SSA Office to the have a new card issued, or to obtain verification the old card is valid. 4. The worker will be given a maximum of 120 calendar days to resolve the issue. The worker may continue to work during the 120 day period, provided the worker is promptly and actively pursuing resolution of the Social Security number mismatch and provides the departmental HRM with all documents received from or provided to the SSN to this effect. If the worker’s work schedule is Monday through Friday during normal business hours of the SSA Office, the worker will work with the supervisor to arrange a date and time for the worker to attend to this situation. 5. If the worker is unable to resolve the discrepancy within the 120 day period, or if the worker fails to meet the above conditions, the worker’s employment with Stanford University will be terminated. 6. ELIGIBILITY TO WORK When an employee is unavailable to work due to court or agency proceedings related to his / her immigration or employment eligibility status for reasons other than falsification of his / her employment eligibility status, the University may grant the worker a leave of absence of up to 6 months. a. When the University grants a Leave of Absence, the worker must demonstrate eligibility to work by the end of the leave period. If he / she is not able to demonstrate such eligibility to work, the University may terminate his / her employment. b. When a worker who was terminated pursuant to §6.10.-D.6., he / she will be eligible for reemployment at the University, unless he / she was terminated because he / she falsified employment eligibility documentation. If the worker falsified employment eligibility documentation, he / she will be ineligible for rehire with the University.

SOCIAL SECURITY NO MATCHES AND ELIGIBILITY TO WORK. The Union and University agree that unless and until there is a different legal requirement imposed by regulation or case law, the University will handle as follows those situations in which it receives notification from the Social Security Administration (SSA) or other agencies that a worker’s name and social security number do not match: 1. The University will provide the worker and the Union with a copy of the notification received. 2. The University will meet with the affected worker and provide him / her them with a letter stating that the University has been informed that the worker’s name and social security number do not match and that the issue needs to be resolved. The worker may be accompanied at this meeting by a xxxxxxx, if he / she so requests. 3. Resolution of the mismatch may entail making a copy of the worker’s social security card, which reflects correct name and social security number. It may entail referring the worker to the nearest SSA Office to the have a new card issued, or to obtain verification the old card is valid. 4. The worker will be given a maximum of 120 calendar days to resolve the issue. The worker may continue to work during the 120 day period, provided the worker is promptly and actively pursuing resolution of the Social Security number mismatch and provides the departmental HRM with all documents received from or provided to the SSN to this effect. If the worker’s work schedule is Monday through Friday during normal business hours of the SSA Office, the worker will work with the supervisor to arrange a date and time for the worker to attend to this situation. 5. If the worker is unable to resolve the discrepancy within the 120 day period, or if the worker fails to meet the above conditions, the worker’s employment with Stanford University will be terminated. 6. ELIGIBILITY TO WORK When an employee is unavailable to work due to court or agency proceedings related to his / her their immigration or employment eligibility status for reasons other than falsification of his / her their employment eligibility status, the University may grant the worker a leave of absence of up to 6 months. a. When the University grants a Leave of Absence, the worker must demonstrate eligibility to work by the end of the leave period. If he / she is not able to demonstrate such eligibility to work, the University may terminate his / her their employment. b. When a worker who was terminated pursuant to §6.10.-D.6., he / she will be eligible for reemployment at the University, unless he / she was terminated because he / she falsified employment eligibility documentation. If the worker falsified employment eligibility documentation, he / she will be ineligible for rehire with the University.

SOCIAL SECURITY NO MATCHES AND ELIGIBILITY TO WORK. The Union and University agree that unless and until there is a different legal requirement imposed by regulation or case law, the University will handle as follows those situations in which it receives notification from the Social Security Administration (SSA) or other agencies that a worker’s name and social security number do not match: 1. The University will provide the worker and the Union with a copy of the notification received. 2. The University will meet with the affected worker and provide him / her with a letter stating that the University has been informed that the worker’s name and social security number do not match and that the issue needs to be resolved. The worker may be accompanied at this meeting by a xxxxxxx, if he / she so requests. 3. Resolution of the mismatch may entail making a copy of the worker’s social security card, which reflects correct name and social security number. It may entail referring the worker to the nearest SSA Office to the have a new card issued, or to obtain verification the old card is valid. 4. The worker will be given a maximum of 120 calendar days to resolve the issue. The worker may continue to work during the 120 day period, provided the worker is promptly and actively pursuing resolution of the Social Security number mismatch and provides the departmental HRM with all documents received from or provided to the SSN to this effect. If the worker’s work schedule is Monday through Friday during normal business hours of the SSA Office, the worker will work with the supervisor to arrange a date and time for the worker to attend to this situation. 5. If the worker is unable to resolve the discrepancy within the 120 day period, or if the worker fails to meet the above conditions, the worker’s employment with Stanford University will be terminated. 6. ELIGIBILITY TO WORK When an employee is unavailable to work due to court or agency proceedings related to his / her immigration or employment eligibility status for reasons other than falsification of his / her employment eligibility status, the University may grant the worker a leave of absence of up to 6 months. a. When the University grants a Leave of Absence, the worker must demonstrate eligibility to work by the end of the leave period. If he / she is not able to demonstrate such eligibility to work, the University may terminate his / her employment. b. When a worker who was terminated pursuant to §6.10.-D.66.10-D.6., he / she will be eligible for reemployment at the University, unless he / she was terminated because he / she falsified employment eligibility documentation. If the worker falsified employment eligibility documentation, he / she will be ineligible for rehire with the University.