Common use of Supply Chain Compliance Clause in Contracts

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation adopted the Government of Ontario’s Supply Chain Code of Ethics: YES • Please confirm that in 2009-10 Confederation adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: YES • In 2009-10 did Confederation participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. • Please provide one or more example in the space provided below of a promising practice that Confederation used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders and RFP’s as well as lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processes.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation University of Waterloo adopted the Government of Ontario’s 's Supply Chain Code of Ethics: YES Yes • Please confirm that in 2009-10 Confederation University of Waterloo adopted or is in the process of adopting all of the Government of Ontario’s 's 25 mandatory requirements for Procurement Policies and Procedures: YES Yes • In 2009-10 did Confederation University of Waterloo participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. ? No • Please provide one or more example examples in the space provided below of a promising practice that Confederation University of Waterloo used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy The University of scale Waterloo has adopted the Ontario Supply Chain Code of Ethics for both the Tenders and RFP’s organization, as well as lower cost products the Code of Ethics provided by the Purchasing Management Association of Canada for our core procurement staff. We have adopted each of the 25 mandatory components as put forth by Ontario Buys. On certain items there is a requirement for policy to be amended and servicesthat is currently under way. Members include The UofW has participated in the cityOECM in the sense that we have monitored each contract that has been established by OECM. We have yet to take part in any as of yet as the UofW contract value improves upon what is offered by the OECM contract, universityor our commodity is currently under contract. Procurement and Contracts established a “satellite” procurement station in a faculty, school to complement our centralized procurement office. The goal was to establish a stronger relationship with individual researchers, increase efficiencies in terms of medicine, school boards, hospitals, library knowledge transfer and health unitto enhance response times. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate The satellite has been well received by those in our competitive purchasing processesthe faculty.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Western adopted the Government of Ontario’s Supply Chain Code of Ethics: YES • Please confirm that in 2009-10 Confederation Western adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: ? YES • In 2009-10 10, did Confederation Western participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • ): NO If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: _____________________ P Western participated in a number of collaborative purchasing initiatives with local purchasing groups, other universities and colleges. In 2009-10 we spent over $5,000 36.6 M or approximately 10% of our operating purchases on collaborative initiatives in the areas of utilities, photocopies, paper, security services and many others. Western has joined the Education Advisory Board, a research based organization providing best practices and bench-marking data in several functional areas. Following seminars on Disciplining University Spend, Western joined the University Spend Collaborative which supports universities to analyse their procurement data and support the negotiation of lower prices, eliminate contract overpayments, increase contract compliance and hopefully even change end-user product choices. This is project will involve significant cultural change and will require the support of all levels of the institution to achieve the desired results. The program starts in the fall of 2010 and will take several years to complete. Western executed a result project called Procure to Pay in 2009-10 that resulted in improvements in Purchasing and Accounts Payables. Some of the results include: the introduction of the PIPE (Perfect Invoice Preparation and Entry) System which increase AP increased AP clerk throughput by 100% and reduced payment backlogs by 50%, Introduction of electronic funds payment to suppliers (48% of all supplier payments made by EFT), introduction of a few new copier contracts with the OECM ‘s new pricing with Xerox. • Please P-card program doubling card holders and increasing spend to over $14M. lease provide one or more example in the space provided below of a promising practice that Confederation Western used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders and RFP’s as well as lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processes.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation University of Ottawa adopted the Government of Ontario’s 's Supply Chain Code of Ethics: YES Yes • Please confirm that in 2009-10 Confederation University of Ottawa adopted or is in the process of adopting all of the Government of Ontario’s 's 25 mandatory requirements for Procurement Policies and Procedures: YES Yes • In 2009-10 did Confederation University of Ottawa participate in the Ontario Education Collaborative Marketplace (OECM)?: YES ? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. 0 • Please provide one or more example examples in the space provided below of a promising practice that Confederation University of Ottawa used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. The University of Ottawa has participated in kind to the development of the OECM for the last 5 years. The quantification in terms of dollar value of our OECM purchases will become more tangible next year. We are active on have also put in place a local purchasing consortium (Lakehead Purchasing Consortium) that program which consolidates all cellular phone accounts, uses the MGS Standing Offer as pricing structure, provides economy the administrators with a web-based tool for verification of scale for both the Tenders individual bills, payment with PCard and RFP’s as well as lower additional cost products reductions due to proper usage of long-distance and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unitroaming charges. This past year we sat on a panel at a local Chamber program reduced the overall cost by over 33% and provided efficient administration and general satisfaction of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processesthe end-users.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Xxxxxxx adopted the Government of Ontario’s Supply Chain Code of Ethics: YES • Please confirm that in 2009-10 Confederation Xxxxxxx adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: YES • In 2009-10 did Confederation Xxxxxxx participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This 0 (see below) o Participated in the following OECM Sourcing Projects: ▪ Office Supplies – Analysis Pending, May Join in 2010/11 ▪ Fine Paper – OECM Pricing is a result of a few new copier contracts with the Higher than our Current Pricing, Did not Join Contract ▪ Lab Supplies – Project Still in Process at OECM ‘s new pricing with Xerox. ▪ Classroom Furniture – Scope Was Not Applicable to Colleges ▪ Desktop Computers – Project Still in Process at OECM ▪ Multi Functional Devices – Currently Under Existing Contract, Reviewing for Opportunity to Join in 2010/2011 • Please provide one or more example in the space provided below of a promising practice that Confederation Xxxxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders and RFP’s as well as lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processes.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • YES  Please confirm that in 2009-10 Confederation Brock adopted the Government of Ontario’s Supply Chain Code of Ethics: YES •  Please confirm that in 2009-10 Confederation Xxxxx adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: YES • ? NO  In 2009-10 10, did Confederation Brock participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • ):  If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is n/a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. •  Please provide one or more example in the space provided below of a promising practice that Confederation Xxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We Xxxxx Xxxxxxxxxxx is collaborating with ITS Services to have them review all Purchase Requisitions for computer hardware prior to orders being placed. With this review program in place, ITS is often able to supply the requisitioner with an existing used computer at no cost. Another benefit is that we are active able to ensure that computers being purchased are compatible with our ITS standards and that we are not buying computers equipped with software that ITS can provide more cost effectively through license agreements. Xxxxx Xxxxxxxxxxx also works with Facilities Management Department and our office furniture supplier to maintain an up to date and organized inventory of used furniture. Utilizing this inventory, the University has a high success rate of utilizing existing used items at little or no cost (and it also has a positive effect in terms of our impact on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders and RFP’s as well as lower cost products and servicesenvironment). Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processes.16

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Northern Ontario School of Medicine adopted the Government of Ontario’s 's Supply Chain Code of Ethics: YES Yes • Please confirm that in 2009-10 Confederation Northern Ontario School of Medicine adopted or is in the process of adopting all of the Government of Ontario’s 's 25 mandatory requirements for Procurement Policies and Procedures: YES Yes • In 2009-10 did Confederation Northern Ontario School of Medicine participate in the Ontario Education Collaborative Marketplace (OECM)?: YES ? Yes • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. 27,000 • Please provide one or more example examples in the space provided below of a promising practice that Confederation Northern Ontario School of Medicine used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We NOSM entered into a Client Service Agreement with Grand & Toy on March 1, 2010. The approximate dollar value of the OECM purchases for the current fiscal year are active on expected to be over $500 K. NOSM is part of a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy with other universities, colleges and municipal government agencies. The local consortium shares in best practises and in other initiatives such as the implementation of scale for both the Tenders and RFP’s as well as lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processesSupply Chain Guidelines.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Toronto adopted the Government of Ontario’s Supply Chain Code of Ethics: YES – we have pre- existing codes of ethics that we believe to be consistent with the Supply Chain Code. • Please confirm that in 2009-10 Confederation Toronto adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: ? YES • In 2009-10 10, did Confederation Toronto participate in the Ontario Education Collaborative Marketplace (OECM)?: YES ): NO – we have waited very patiently for the e-marketplace to be launched and were very disappointed to hear that it has been cancelled. The contracts that have been provided have not, in our opinion, provided sufficient benefit for us to switch to them. For example, our own contract with Xerox is better for our needs. • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with XeroxNot applicable. • Please provide one or more example in the space provided below of a promising practice that Confederation Toronto used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on have reviewed and updated the University of Toronto’s RFP document and added a local standard legal agreement to ensure that all RFPs comply with guidelines, laws and best practices. We have also reviewed and updated our purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders procedures to streamline and RFP’s as well as lower cost products and services. Members include the city, university, school of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” improve compliance with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processespolicies.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Xxxxxx Xxxxx adopted the Government of Ontario’s Supply Chain Code of Ethics: YES • Please confirm that in 2009-10 Confederation Xxxxxx Xxxxx adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: YES • In 2009-10 did Confederation Xxxxxx Xxxxx participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. 203,000 • Please provide one or more example examples in the space provided below of a promising practice that Confederation Xxxxxx Xxxxx used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy of scale for both the Tenders Xxxxxx Xxxxx College procurement policy and RFP’s procedures as well as lower cost products competitive procurement processes have been reviewed and services. Members include enhanced with additional documentation as warranted in order to be in compliance with the city, university, school of medicine, school boards, hospitals, library and health unitBPS Supply Chain Guideline as much as possible. This past year we sat practice will continue on an ongoing basis to ensure that requirements as stated in the Guideline are met. Xxxxxx Xxxxx College has been actively participating in OECM strategic sourcing initiatives. As a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate in our competitive purchasing processes.result, the following objectives are met:

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including colleges, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college that are consistent with the principles outlined within the Supply Chain Guideline. TCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation Fanshawe College adopted the Government of Ontario’s 's Supply Chain Code of Ethics: YES Yes • Please confirm that in 2009-10 Confederation Fanshawe College adopted or is in the process of adopting all of the Government of Ontario’s 's 25 mandatory requirements for Procurement Policies and Procedures: YES Yes • In 2009-10 did Confederation Fanshawe College participate in the Ontario Education Collaborative Marketplace (OECM)?: YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. ? No • Please provide one or more example examples in the space provided below of a promising practice that Confederation Fanshawe College used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. We are active on Our RFP for classroom “clicker” technology required a local purchasing consortium (Lakehead Purchasing Consortium) that provides economy large number of scale for faculty to participate both as resource people to the Tenders selection committee and RFP’s as well as lower cost products and services. Members include testers of the city, university, school of medicine, school boards, hospitals, library and health unitpotential product options. This past year group was very difficult to gather in one place at one time. To facilitate the distribution of information, we sat opened up a team site on a panel at a local Chamber our employee portal for review by the selection committee and all the resource people. We also posted video of Commerce “Prosperity Northwest” trade showthe vendor presentations which non-selection committee members could view on their own time. This allowed us We found this to discuss “doing business” with Confederation College with a room full of vendors be an effective way to help them understand our new purchasing polices share information and how to participate in our competitive purchasing processesultimately choose the best product option.

Supply Chain Compliance. As confirmed in the memo from the Broader Public Sector (BPS) Supply Chain Secretariat at the Ministry of Finance dated March 24, 2010, BPS organizations, including collegesuniversities, that receive more than $10 million per fiscal year from the Ministry of Training, Colleges and Universities (TCU) are required to have a Code of Ethics and Procurement, Policies and Procedures in place within the college university that are consistent with the principles outlined within the Supply Chain Guideline. TCU MTCU recognizes the importance of this guideline in supporting the postsecondary education sector to achieve a common standard of supply chain excellence and to carry out supply chain activities in an ethical, efficient and accountable manner. • Please confirm that in 2009-10 Confederation York adopted the Government of Ontario’s Supply Chain Code of Ethics: YES • Please confirm that in 2009-10 Confederation York adopted or is in the process of adopting all of the Government of Ontario’s 25 mandatory requirements for Procurement Policies and Procedures: ? YES • In 2009-10 10, did Confederation York participate in the Ontario Education Collaborative Marketplace (OECM)?: ): YES • If yes, please provide the approximate total dollar value of your OECM purchases in 2009-10: $5,000 This is a result of a few new copier contracts with the OECM ‘s new pricing with Xerox. N/A ______________________________________________________________________________________________ 17 FINAL September 2010 • Please provide one or more example in the space provided below of a promising practice that Confederation York used during 2009-10 related to supply chain management. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. York University participated in several OECM sourcing initiatives; however, only one contract met the requirements of the University (Natural Gas). Of the others that Xxxx participated in (photocopiers and office supplies) greater savings and process efficiencies were offered by existing contracts with the Ministry of Government Services. Other sourcing initiatives did not meet Xxxx’s requirements (e.g. the copy paper contract did not allow for desk-top delivery – a requirement as York does not have centralized shipping/receiving). Although Xxxx also participated in the office furniture sourcing initiative, OECM cancelled the process as a failed bid. We are active currently participating on the desktop and notebook sourcing initiative, however, this process is still in progress. In summary, York has to date found its greatest value from participating in the Ministry of Government Services contracts. York University also dedicated a local purchasing consortium (Lakehead Purchasing Consortiumsignificant amount of time, resources and effort toward the OECM eMarketplace initiative. It was the first institution to sign the institutional services agreement with OECM that committed York to implementing the eMarketplace tool. We had finalized the design specifications when OECM announced it could not reach agreement with the technology/implementation partner. Xxxx is now looking to an alternative solution. Of the supply chain management initiatives introduced by the Supply Chain Secretariat, the Supply Chain Guideline has provided the greatest value and benefit to York by raising the value and profile of the activity within the institution and secondly, by increasing 10) Space Utilization In 2009-10, did York have a Space Utilization planning process in place to assess and optimize academic space utilization? YES Please provide one or more example(s) in the spaces provided below of a promising practice that provides economy York used during 2009-10 to develop and maintain results for international activities. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. If yes, please indicate in the space below the methodology used to inform Xxxx’s academic space utilization planning process: The University uses many complementary processes to ensure the most efficient use of scale York’s inventory of space for both teaching and learning process. The Registrar’s Office maintains the Tenders Resource 25 central booking system. This system tracks all room bookings and RFP’s allows a central body to monitor usage and adjust as appropriate. In tandem with the Resource 25 system, the Vice-President Academic & Xxxxxxx’x Office Chairs a Classroom Utilization Committee that meets regularly to review the usage of classrooms and labs and make recommendations to improve efficiencies. These improvements include the implementation of best practices across campus as well as lower cost products the capital investments in learning technologies and repair and maintenance to ensure the longevity of this scarce asset. • If yes, please provide one or more example in the spaces provided below of a promising practice that York used during 2009-10 to assess and optimize academic space utilization. A promising practice could be a strategy, initiative or program viewed by the institution to be an innovative practice, success story and/or key accomplishment that the institution would like to highlight. York University has well developed strategic plans to transform Xxxxx Library by repurposing existing space. The visionary plans will provide new state-of-the-art student learning spaces that accommodate a variety of different uses: from group work to collaborative learning to individual study. One component of these plans is the conversion of the second floor of the Xxxxx Library into a Learning Commons, bringing together student study space and a variety of services previously scattered across the campus, including research, writing, and learning skills support services. Members include The co-location of these supports recognizes the cityinterconnected nature of study, university, school learning and reasoning and communication skills. Phases one and two of medicine, school boards, hospitals, library and health unit. This past year we sat on a panel at a local Chamber of Commerce “Prosperity Northwest” trade show. This allowed us to discuss “doing business” with Confederation College with a room full of vendors to help them understand our new purchasing polices and how to participate the Learning Commons project commenced in our competitive purchasing processes2010.