Common use of System Access Control Clause in Contracts

System Access Control. Multiple authorization levels are used when granting access to sensitive systems, including those storing and processing Personal Data. Authorizations are managed via defined processes according to the SAP Security Policy. • All personnel access SAP’s systems with a unique identifier (user ID). • SAP has policies designed to provide that no rights are granted without authorization and in case personnel leaves the company their access rights are revoked. • SAP has established a password policy that prohibits the sharing of passwords, governs responses to password disclosure, and requires passwords to be changed on a regular basis and default passwords to be altered. Personalized user IDs are assigned for authentication. All passwords must fulfill defined minimum requirements and are stored in encrypted form. In the case of domain passwords, the system forces a password change every six months in compliance with the requirements for complex passwords. Each computer has a password-protected screensaver. • The company network is protected from the public network by firewalls. • SAP uses up–to-date antivirus software at access points to the company network (for e-mail accounts), as well as on all file servers and all workstations. • Security patch management processes to deploy relevant security updates on a regular and periodic basis. • Full remote access to SAP’s corporate network and critical infrastructure is protected by authentication.