Transition Workplan Clause Samples
The Transition Workplan clause outlines the requirements and procedures for developing and implementing a detailed plan to manage the transfer of responsibilities, services, or operations from one party to another. Typically, this clause specifies the timeline, deliverables, and roles involved in creating the workplan, ensuring that both parties collaborate to identify key tasks, milestones, and resources needed for a smooth transition. Its core practical function is to provide a structured approach that minimizes disruption and ensures continuity during the handover process.
Transition Workplan a. No later than five business days following the Contract Effective Date, the Contractor shall submit to EOHHS, for its review and approval, a Transition Workplan which shall be used by EOHHS to monitor the Contractor’s progress toward achieving Contract Readiness, as detailed in Section 2.2.B below. The Transition Workplan must address all of the items listed in Section 2.2.B.1.b., at a minimum, for each Service Area in which the Contractor has contracted with EOHHS to serve Members.
b. The Transition Workplan must list each task, the date by which it will be completed, how it will be completed, and the documentation that will be provided to EOHHS as evidence that the task has been completed.
Transition Workplan. No later than five business days following the Contract Effective Date, the Contractor shall submit to EOHHS, for its review and approval, a Transition Workplan which shall be used by EOHHS to monitor the Contractor’s progress toward achieving Contract Readiness, as detailed in Section 2.2.B below. The Transition Workplan must address all of the items listed in Section 2.2.B.1.b., at a minimum, for each Region in which the Contractor has contracted with EOHHS to serve Members. The Transition Workplan must list each task, the date by which it will be completed, how it will be completed, and the documentation that will be provided to EOHHS as evidence that the task has been completed. Contract Readiness Review Requirements During the Transition Phase, EOHHS will conduct a Readiness Review of each Contractor, which must be completed successfully prior to the Contract Operational Start Date.
1. Readiness Review Overview EOHHS will conduct a Readiness Review of the Contactor that may include, at a minimum, one on-site review. This Readiness Review shall be conducted prior to enrollment of Members with the Contractor’s Plan, and at other times during the Contract period at the discretion of EOHHS. EOHHS will conduct the Readiness Review to verify the Contractor’s assurances that the Contractor is ready and able to meet its obligations under the Contract. EOHHS reserves the right to conduct an additional Readiness Review in the event that additional populations become managed care eligible. The scope of the Readiness Review will include, but is not limited to, a review of the following elements:
1) Network Provider composition and access, in accordance with Section 2.7;
2) Staffing, including Key Personnel and functions directly impacting on Enrollees (e.g., adequacy of Enrollee Services staffing), in accordance with Section 2.3.A;
3) Marketing materials, in accordance with Section 2.11;
4) Capabilities of Material Subcontractors, in accordance with Section 2.3.C.2;
5) Care Management capabilities, in accordance with Section 2.5.E;
6) Content of Provider Contracts, including any Provider Performance Incentives, in accordance with Sections 2.7.B, 2.13.D and 5.1.H;
7) Contractual Agreements with Community Partners, in accordance with Sections 2.5.F and 2.5.G;
8) Enrollee Services capability (materials, processes and infrastructure, e.g., call center capabilities), in accordance with Section 2.10;
9) Comprehensiveness of quality management/quality improvement strate...