Common use of TRAVEL AND RELATED CHARGES Clause in Contracts

TRAVEL AND RELATED CHARGES. The Framework Prices shall be inclusive of all Supplier’s travel and expenses for work carried out in Greater London and/or in the location for performance of the Services specified in the relevant Order. Subject to paragraphs 6.2, 6.3 and 6.4 the Contracting Bodies shall not be liable for Supplier’s travel charges. In the event that a Contracting Body requires the Supplier to travel to locations other than Greater London and/or the location for performance of the Services specified in the relevant Order, travel charges incurred by the Supplier shall be subject to the provisions of this paragraph 6.2 as set out below. The Supplier shall: only use public transport, standard class for all travel related to the provision of the Services under this Framework Agreement; seek prior written approval from the relevant Contracting Bodies for all travel costs to locations other than Greater London and/or the location as specified in the Letter of Appointment; present to the Contracting Body evidence of expenditure for any public transport charges (for standard class) for travel to locations other than Greater London and/or the location as specified in the Letter of Appointment. All air travel and taxis expenses shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of expenditure. All hotel expenditure shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of agreed hotel expenditure. Charges for hotel accommodation shall be at the Contracting Body’s standard rates, unless otherwise explicitly agreed in advance in writing by the Contracting Body.

TRAVEL AND RELATED CHARGES. 8.1 The Framework Prices shall be inclusive of all Supplier’s travel and expenses for work carried out in Greater London and/or in the location for performance of the Services specified in the relevant Order. Subject to paragraphs 6.28.2, 6.3 8.3 and 6.4 8.4, the Contracting Bodies shall not be liable for Supplier’s travel charges. . 8.2 In the event that a Contracting Body requires the Supplier to travel to locations other than Greater London and/or the location for performance of the Services specified in the relevant Order, travel charges incurred by the Supplier shall be subject to the provisions of this paragraph 6.2 8.2 as set out below. The Supplier shall: : 8.2.1 only use public transport, standard class for all travel related to the provision of the Services under this Framework Agreement; ; 8.2.2 seek prior written approval from the relevant Contracting Bodies for all travel costs to locations other than Greater London and/or the location as specified in the Letter of Appointment; ; 8.2.3 present to the Contracting Body evidence of expenditure for any public transport charges (for standard class) for travel to locations other than Greater London and/or the location as specified in the Letter of Appointment. . 8.3 All air travel and taxis expenses shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of expenditure. . 8.4 All hotel expenditure shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of agreed hotel expenditure. Charges for hotel accommodation shall be at the Contracting Body’s standard rates, unless otherwise explicitly agreed in advance in writing by the Contracting Body.

TRAVEL AND RELATED CHARGES. 7.1 The Framework Prices shall be inclusive of all Supplier’s travel and expenses (including all overnight accommodation costs) for work carried out in Greater London and/or in the location for performance of the Services specified in the relevant Order. Subject to paragraphs 6.27.2 to 7.5, 6.3 and 6.4 the Contracting Bodies shall not be liable for Supplier’s travel charges. . 7.2 In the event that a Contracting Body requires the Supplier to travel to locations other than Greater London and/or the location Base Location for performance of the Services specified in the relevant Order, travel charges incurred by the Supplier shall be subject to the provisions of this paragraph 6.2 7.2 as set out below. The Supplier shall: : 7.2.1 only use public transport, standard class for all travel related to the provision of the Services under this Framework Agreement; ; 7.2.2 seek prior written approval from the relevant Contracting Bodies for all travel costs to locations other than Greater London and/or the location Base Location as specified in the Letter of Appointment; Appointment (at Appendix 2); 7.2.3 present to the Contracting Body evidence of expenditure for any public transport charges (for standard class) for travel to locations other than Greater London and/or the location Base Location as specified in the Letter of Appointment. . 7.3 All air travel and taxis expenses shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of expenditure. . 7.4 All hotel expenditure shall receive prior written authorisation from the relevant Contracting Body in advance of any expenditure and the Supplier shall present to the Contracting Body evidence of agreed hotel expenditure. Charges for hotel accommodation shall be at the Contracting Body’s standard rates, unless otherwise explicitly agreed in advance in writing by the Contracting Body. 7.5 The Supplier shall ensure that it has made itself aware of the individual Contracting Body’s travel and subsistence policy prior to incurring travel and subsistence cost.