Common use of Travel on University Business Clause in Contracts

Travel on University Business. A faculty member may be requested by Oakland to travel on University business as part of his or her regular assignment or as an additional obligation, and shall be reimbursed for such travel in accordance with Oakland’s provisions for administrative travel. A faculty member who is scheduled to teach at off-campus locations during the Fall and/or Winter semesters and is also required to be on the main campus the same day is entitled to reimbursement for mileage at the standard University rates. Mileage will be reimbursed only for the distance actually traveled between off- campus locations and the main campus and/or between the off-campus locations. Travel between the faculty member’s home and any work location will not be reimbursed. Faculty members are responsible for documentation and submission of travel reimbursement forms. Requests for reimbursement must be made within thirty days of travel. For the purposes of this paragraph, faculty members are required to be on the main campus only to perform assigned functions, teach courses, and attend scheduled department, school or college, and/or University meetings. Any unused balance of travel funds from 2021-2022 will roll over to be used for travel in 2022-2023. Travel funds shall be allocated to a faculty member by the xxxx or director using allocation guideline approved by the School or the College Executive Committee or other applicable committee and the xxxx or director. In accordance with Oakland travel policies, the faculty member must submit the travel expense summary within 30 days of the date of return of their travel or within 15 days of their return if a travel advance was issued. Subject to the policies established by Oakland, advances on travel funds may be obtained prior to an authorized trip. Compliance with submission of receipts and other documentation for authorized expenditures is required. Oakland agrees that if sufficient applications are submitted consistent with these provisions, the entire amount shall be expended. Faculty are required to declare their intention to travel by February 1 of each fiscal year. Unused or unencumbered travel funds will be available for use by faculty members for approved travel that had not previously been funded or for new approved requests for travel that will be completed before July 1. If by April 1 travel funds have not been expended or encumbered, the balance will be available for distribution among the faculty in the unit for unpaid expenses associated with approved travel, but not to exceed the total cost of each faculty member’s travel. If any unit has funds exceeding $100 that have not been expended or encumbered on May 1, these funds shall be reallocated to other units that have already expended or encumbered their annual allocation. By September 1 of the following fiscal year, Oakland will provide to the Association an electronic report for the previous fiscal year of contractual travel funds allocated and expended for each School, the College, the Xxxxxx Library and the Eye Research Institute.

Travel on University Business. A faculty member may be requested by Oakland to travel on University business as part of his or her regular assignment or as an additional obligation, and shall be reimbursed for such travel in accordance with Oakland’s provisions for administrative travel. A faculty member who is scheduled to teach at off-campus locations during the Fall and/or Winter semesters and is also required to be on the main campus the same day is entitled to reimbursement for mileage at the standard University rates. Mileage will be reimbursed only for the distance actually traveled between off- campus locations and the main campus and/or between the off-campus locations. Travel between the faculty member’s home and any work location will not be reimbursed. Faculty members are responsible for documentation and submission of travel reimbursement forms. Requests for reimbursement must be made within thirty days of travel. For the purposes of this paragraph, faculty members are required to be on the main campus only to perform assigned functions, teach courses, and attend scheduled department, school or college, and/or University meetings. Any unused balance of travel funds from 2021-2022 will roll over to be used for travel in 2022-2023. Travel funds shall be allocated to a faculty member by the xxxx or director using allocation guideline approved by the School or the College Executive Committee or other applicable committee and the xxxx or director. In accordance with Oakland travel policies, the faculty member must submit the travel expense summary within 30 days of the date of return of their travel or within 15 days of their return if a travel advance was issued. Subject to the policies established by Oakland, advances on travel funds may be obtained prior to an authorized trip. Compliance with submission of receipts and other documentation for authorized expenditures is required. Oakland agrees that if sufficient applications are submitted consistent with these provisions, the entire amount shall be expended. Faculty are required to declare their intention to travel by February 1 of each fiscal year. Unused or unencumbered travel funds will be available for use by faculty members for approved travel that had not previously been funded or for new approved requests for travel that will be completed before July 1. If by April 1 travel funds have not been expended or encumbered, the balance will be available for distribution among the faculty in the unit for unpaid expenses associated with approved travel, but not to exceed the total cost of each faculty member’s travel. If any unit has funds exceeding $100 that have not been expended or encumbered on May 1, these funds shall be reallocated to other units that have already expended or encumbered their annual allocation. By September 1 of the following fiscal year, Oakland will provide to the Association an electronic report for the previous fiscal year of contractual travel funds allocated and expended for each School, the College, the Xxxxxx Library and the Eye Research Institute. If a remaining balance greater than $100 exists for any of the units listed, the report must also contain the number of requests fully funded, partially funded and not funded.