Common use of Use of county computers for E Clause in Contracts

Use of county computers for E. Mail and internet connections 14 a. County computers may be used for Union business involving X- 00 Mail or Internet connections in the following circumstances, but only when such use is also in 16 conformance with the other requirements of this Agreement, specifically to include the 17 provisions of Article 18, “Section IV.B.2.a”, which require that stewards make every effort to 18 avoid disruptions and interruptions of work. 19 i. When such use is de minimis and incidental, such as 20 arranging a meeting with a fellow shop xxxxxxx or the Council Representative. 21 ii. For the purpose of conducting an investigation of a 22 grievance, such as individual inquiries to co-workers which would otherwise be conducted over 23 the telephone. 24 iii. For the purpose of interacting with the County’s 25 representatives concerning Union-County business, such as setting dates for County-Union 26 meetings, making inquiries regarding grievances, etc. 27 iv. On the employee’s own time, for the purposes of utilizing 28 a link on the MINT, or its successor, to reach a Union internet site. Any use of such sites will 29 comply with MCPR 3-35 and shall exclude blogging, use of chat rooms, instant messaging or 30 other live person to person electronic communication, and political activities as prohibited by 31 law. 32 v. For authorized Union officials only, and on such 33 employee’s own time, for the purpose of posting messages on the internet site provided for in 34 (4) above. 1 vi. The Local 88 President or designee may use the 2 County’s email system for the purpose of communicating with Local 88 members. All such 3 communications shall comply with Personnel Rule 3-35. Communications that are sent to 4 employees within a single Department shall be approved by the Department Director or 5 designee prior to distribution. Communications that are distributed to employees in more than 6 one Department shall be approved by the director of Central Human Resources or Labor 7 Relations prior to distribution. Examples of such communications may include, but are not 8 limited to: meeting announcements; Union elections and ratification votes; Union

Use of county computers for E. Mail and internet connectionsconnections related 14 a. County computers communication systems may be used for Union business 15 involving X- 00 Mail electronic communications or Internet internet connections in the following circumstances, but 16 only when such use is also in 16 conformance with the other requirements of this Agreement, 17 specifically to include the 17 provisions of Article 18, “Section IV.B.2.a”, which require that stewards 18 Stewards make every effort to 18 avoid disruptions and interruptions of work. 19 i. When such use is de minimis and incidental, such as 20 arranging a meeting with a fellow shop xxxxxxx Xxxxxxx or the Council Staff Representative, or for accessing 21 an electronic copy of the union contract. 21 22 ii. For the purpose of conducting an investigation of a 22 23 grievance, such as individual inquiries to co-workers which would otherwise be conducted over 23 the telephoneworkers. 24 iii. For the purpose of interacting with the County’s 25 representatives concerning Union-County business, such as setting dates for County-Union 26 meetings, making inquiries regarding grievances, etc. 27 iv. On the employee’s own time, for the purposes of utilizing a 28 a link on the MINTCommons, or its successor, to reach a Union internet site. Any use of such sites will 29 comply with MCPR 3-35 County Personnel Rules and shall exclude blogging, use of chat rooms, instant 30 messaging or 30 other live person to person-to-person electronic communication, and political activities as 31 prohibited by 31 law. 32 1 v. For authorized Union officials only, and on such 33 employee’s 2 own time, for the purpose of posting messages on the internet site provided for in 34 (4) above. 1 3 vi. The Local 88 President or designee may use the 2 County’s email system 4 electronic communication systems for the purpose of communicating with Local 88 members. 5 All such 3 communications shall comply with County Personnel Rule 3-35Rules. Communications that are 6 sent to 4 employees within a single Department shall be approved by the Department Director or 5 7 designee prior to distribution. Communications that are distributed to employees in more than 6 8 one Department shall be approved by the director Director of Central Human Resources or Labor 7 9 Relations prior to distribution. Examples of such communications may include, but are not 8 10 limited to: meeting announcements; Union elections and ratification votes; Union appointments; 11 bargaining updates prior to impasse; seniority lists; and miscellaneous surveys. 12 b. The uses cited in “Subsection a” above may continue only to the 13 extent that they are at no additional cost to the County, and are contingent on the continued 14 use of the cited computers, internet connection, intranet connection, etc. for other County 15 purposes. The content of any and all communications using the County computer system is 16 not privileged and may be subject to County review. 17 c. Access to Multco Commons by any individual outside the County 18 raises major issues of policy related to privacy, security and cost. Therefore, the Union 19 business agent may have such access only if: 20 i. Access is approved by the County’s Chief Information 21 Officer, and subject to restrictions imposed by them; and 22 ii. All costs associated with making access available and with 23 maintaining it are borne by the Union.

Use of county computers for E. Mail and internet connections 14 27 a. County computers communication systems may be used for Union business 28 involving X- 00 Mail electronic communications or Internet connections in the following 29 circumstances, but only when such use is also in 16 conformance with the other 30 requirements of this Agreement, specifically to include the 17 provisions of Article 18, “Section IV.B.2.a”, which require that stewards make every effort to 18 avoid disruptions and interruptions of work. 19 1 i. When such use is de minimis and incidental, such as 20 2 arranging a meeting with a fellow shop xxxxxxx Xxxxxxx or the Council Staff Representative, or for 3 accessing an electronic copy of the union contract. 21 4 ii. For the purpose of conducting an investigation of a 22 grievance, 5 such as individual inquiries to co-workers which would otherwise be conducted over 23 the telephoneworkers. 24 6 iii. For the purpose of interacting with the County’s 25 7 representatives concerning Union-County business, such as setting dates for County-County- 8 Union 26 meetings, making inquiries regarding grievances, etc. 27 9 iv. On the employee’s own time, for the purposes of utilizing 28 a 10 link on the MINTMultnomah Commons, or its successor, to reach a Union internet site. Any use 11 of such sites will 29 comply with MCPR 3-35 County Personnel Rules and shall exclude blogging, use of 12 chat rooms, instant messaging or 30 other live person to person-to-person electronic communication, 13 and political activities as prohibited by 31 law. 32 14 v. For authorized Union officials only, and on such 33 employee’s 15 own time, for the purpose of posting messages on the internet site provided for in 34 (4iv) 16 above. 1 17 vi. The Local 88 President or designee may use the 2 County’s email system 18 electronic communication systems for the purpose of communicating with Local 88 88-5 19 members. All such 3 communications shall comply with County Personnel Rule 3-35Rules. 20 Communications that are sent to 4 employees within a single Department shall be approved 21 by the Department Director or 5 designee prior to distribution. Communications that are 22 distributed to employees in more than 6 one Department shall be approved by the director 23 of Central Human Resources or Labor 7 Relations prior to distribution. Examples of such 24 communications may include, but are not 8 limited to: meeting announcements; Union elections and ratification votes; Union