Common use of Vacation Requests/Scheduling Clause in Contracts

Vacation Requests/Scheduling. a) On or before September 15th of each year, the Employer will provide each Full-time employee their projected paid vacation entitlement for the next calendar year. The Union and the Employer understand that this entitlement is a projection only and is subject to change based on whether the employee has not worked the full calendar period in which the vacation is to be taken or has a carry-over balance from the previous year. b) Written requests for vacation time off for all employees, relating to each employee’s next calendar vacation year, shall be submitted to the supervisor/manager by October 15th of the preceding calendar year, subject to Article 15.04 a). c) Vacation preferences/requests from employees failing to submit their vacation requests by the required deadline, cannot be guaranteed seniority preference over other employees who have submitted their requests on time. In the event that an employee fails to submit all or part of her vacation request by the required October 15th deadline, the Employer may schedule any or all remaining vacation and such scheduling shall not interfere with vacation schedules of those employees who have submitted their request by the required deadline. d) In response to employee submissions by the required deadline, the Program Manager will post the approved vacation schedules by November 15th. With the exception of unforeseen circumstances, there shall be no cancellation of an employee’s vacation. e) Subject to Article 2.04, the parties may mutually agree, in writing, to change the vacation submission and vacation approval dates i.e. October 15th and November 15th respectively. f) At the discretion of the department/program Manager, an employee may also be limited to a maximum of two (2) weeks’ vacation during the prime vacation period of June 15th to September 15th. g) Written requests for vacation time off, that are submitted after the required deadline noted above will be granted on the basis of the earliest date of the request, availability of replacement staff, and the efficient operation of the Program and continuity of service to clients. h) In the case of conflicting requests for vacation, seniority will govern. A vacation request that has already been approved shall not be changed as a result of a subsequent request by a more senior employee if such request is submitted after the October 15th deadline. The Program Manager, or designate, reserves the right to determine any limitations to the scheduling and approval of vacation subject to the efficient operation of the Program. i) An employee may make a written request to her supervisor to take vacation in periods of less than one week. Where an employee’s schedule is comprised of shifts of varying duration, i.e. a combination of 8.0 hour shifts and 12 hour shifts, etc., vacation pay for each vacation day requested for full-time employees shall be drawn from the employees vacation entitlement up to the full number of hours that the employee would have normally worked, until the vacation pay accumulation/entitlement has been exhausted. j) All scheduling of vacations shall be subject to the approval of the employees’ immediate supervisor. An employee may not change her authorized vacation without the prior approval of the immediate supervisor. k) Vacation will be granted on the basis of the number of employees within each employee group/program, volumes of work, and, if applicable, availability of replacement staff with the required skills and other relevant factors. l) Vacation should be scheduled in such a way that the normal operating efficiency of the program is maintained with the least interruption of service, a minimum of overtime payment and minimum use of relief or replacement personnel. m) Vacation may not be carried over from one vacation year to the next. The Employer reserves the right to schedule any remaining vacation prior to the end of the vacation year if it has not already been scheduled in accordance with article 18.10 a) above. n) Permanent employees may take their vacation in a consecutive and unbroken manner consistent with the requirements of the collective agreement.

Vacation Requests/Scheduling. a) On or before September 15th of each year, the Employer will provide each Full-time employee their projected paid vacation entitlement for the next calendar year. The Union and the Employer understand that this entitlement is a projection only and is subject to change based on whether the employee has not worked the full calendar period in which the vacation is to be taken or has a carry-over balance from the previous year. b) Written requests for vacation time off for all part-time employees and vacation with pay for full-time employees, relating to each employee’s next calendar the vacation yearperiod determined by the Employer, shall be submitted to the supervisor/manager Supervisor by October 15th March 1st of each year and the preceding calendar year, subject to Article 15.04 a). c) schedule will be posted by the following April 1st. Vacation preferences/requests from for employees failing to submit their vacation requests by the required deadline, cannot be guaranteed seniority preference over other employees who have submitted their requests on time. In the event that an employee fails to submit all or part of his/her vacation request by the required October 15th March 1st deadline, the Employer may schedule any or all remaining vacation and such scheduling shall not interfere with vacation schedules for the employee regardless of those employees who have submitted their request by the required deadlineemployee’s seniority. db) In response Vacation requests during the period December 15th to employee submissions by the required deadline, the Program Manager January 15th will post the approved vacation schedules by November 15thbe considered on an exception basis only. With the exception of unforeseen circumstances, there shall be no cancellation of an employee’s vacation. e) Subject to Article 2.04, the parties may mutually agree, in writing, to change the vacation submission and vacation approval dates i.e. October 15th and November 15th respectively. f) At the discretion of the department/program Manager, an An employee may also be limited to a maximum of two (2) weeks’ vacation during the prime vacation period of periods (March break and June 15th to September 15th). gc) Written requests for vacation time off, that are submitted after the required deadline noted above other than requested in Article 18.07 (a) will be granted on the basis of the earliest date of the requestseniority, availability of replacement staff, and the efficient operation of the Program and SJHCand continuity of service to clientsthe clients of SEN. hd) In the case of conflicting requests for vacation, seniority will govern. A While vacation request that has already been approved requests for both part-time and full-time staff shall not be changed as a result of a subsequent request by a more senior employee if such request is submitted after to the October 15th deadlinesupervisor at the same time, there shall be no special seniority preferences or considerations between full-time and part-time employees solely due to their full- time or part-time status. The Program Manager, or designate, Employer reserves the right to determine the maximum number of full-time and/or part-time staff that can be off at any-one time, the duration of the vacation absence and any limitations other standards for the taking of vacation that protects the continuity of service to the scheduling client(s) and approval of vacation subject to maintains the efficient operation of the Programwork site. i) An employee may make a written request to her supervisor to take vacation in periods of less than one week. Where an employee’s schedule is comprised of shifts of varying duration, i.e. a combination of 8.0 hour shifts and 12 hour shifts, etc., vacation pay for each vacation day requested for full-time employees shall be drawn from the employees vacation entitlement up to the full number of hours that the employee would have normally worked, until the vacation pay accumulation/entitlement has been exhausted. j) All scheduling of vacations shall be subject to the approval of the employees’ immediate supervisor. An employee may not change her authorized vacation without the prior approval of the immediate supervisor. k) Vacation will be granted on the basis of the number of employees within each employee group/program, volumes of work, and, if applicable, availability of replacement staff with the required skills and other relevant factors. l) Vacation should be scheduled in such a way that the normal operating efficiency of the program is maintained with the least interruption of service, a minimum of overtime payment and minimum use of relief or replacement personnel. me) Vacation may not be carried over from one vacation year to the next. The Employer reserves the right to schedule any remaining If an employee does not take his/her vacation prior to before the end of the vacation year year, the employee's Supervisor may schedule the remaining vacation for the employee if it has not already been scheduled in accordance with article 18.10 Article 18.07 a) above. nf) Permanent employees An employee may take their not change his/her authorized vacation in a consecutive and unbroken manner consistent with the requirements without prior approval of the collective agreementimmediate Supervisor. g) With the exception of unforeseen circumstances, there shall be no cancellation of an employees’ vacation.

Vacation Requests/Scheduling. a) On or before September 15th of each year, the Employer will provide each Full-time employee their projected paid vacation entitlement for the next calendar year. The Union and the Employer understand that this entitlement is a projection only and is subject to change based on whether the employee has not worked the full calendar period in which the vacation is to be taken or has a carry-over balance from the previous year. b) Written requests for vacation time off for all employees, relating to each employee’s next calendar vacation year, shall be submitted to the supervisor/manager by October 15th of the preceding calendar year, subject to Article 15.04 a). c) Vacation preferences/requests from employees failing to submit their vacation requests by the required deadline, cannot be guaranteed seniority preference over other employees who have submitted their requests on time. In the event that an employee fails to submit all or part of her their vacation request by the required October 15th deadline, the Employer may schedule any or all remaining vacation and such scheduling shall not interfere with vacation schedules of those employees who have submitted their request by the required deadline. d) In response to employee submissions by the required deadline, the Program Manager will post the approved vacation schedules by November 15th. With the exception of unforeseen circumstances, there shall be no cancellation of an employee’s vacation. e) Subject to Article 2.04, the parties may mutually agree, in writing, to change the vacation submission and vacation approval dates i.e. October 15th and November 15th respectively. f) At the discretion of the department/program Manager, an employee may also be limited to a maximum of two (2) weeks’ vacation during the prime vacation period of June 15th to September 15th. g) Written requests for vacation time off, that are submitted after the required deadline noted above will be granted on the basis of the earliest date of the request, availability of replacement staff, and the efficient operation of the Program and continuity of service to clients. h) In the case of conflicting requests for vacation, seniority will govern. A vacation request that has already been approved shall not be changed as a result of a subsequent request by a more senior employee if such request is submitted after the October 15th deadline. The Program Manager, or designate, reserves the right to determine any limitations to the scheduling and approval of vacation subject to the efficient operation of the Program. i) An employee may make a written request to her their supervisor to take vacation in periods of less than one week. Where an employee’s schedule is comprised of shifts of varying duration, i.e. a combination of 8.0 hour shifts and 12 hour shifts, etc., vacation pay for each vacation day requested for full-time employees shall be drawn from the employees vacation entitlement up to the full number of hours that the employee would have normally worked, until the vacation pay accumulation/entitlement has been exhausted. j) All scheduling of vacations shall be subject to the approval of the employees’ immediate supervisor. An employee may not change her their authorized vacation without the prior approval of the immediate supervisor. k) Vacation will be granted on the basis of the number of employees within each employee group/program, volumes of work, and, if applicable, availability of replacement staff with the required skills and other relevant factors. l) Vacation should be scheduled in such a way that the normal operating efficiency of the program is maintained with the least interruption of service, a minimum of overtime payment and minimum use of relief or replacement personnel. m) Vacation may not be carried over from one vacation year to the next. The Employer reserves the right to schedule any remaining vacation prior to the end of the vacation year if it has not already been scheduled in accordance with article 18.10 ab) above. n) Permanent employees may take their vacation in a consecutive and unbroken manner consistent with the requirements of the collective agreement.

Vacation Requests/Scheduling. a) On or before September 15th of each year, the Employer will provide each Full-time employee their projected paid vacation entitlement for the next calendar year. The Union and the Employer understand that this entitlement is a projection only and is subject to change based on whether the employee has not worked the full calendar period in which the vacation is to be taken or has a carry-over balance from the previous year. b) Written requests for vacation time off for all part-time employees and vacation with pay for full-time employees, relating to each employee’s next calendar the vacation yearperiod determined by the Employer, shall be submitted to the supervisor/manager Supervisor by October 15th March 1st of each year and the preceding calendar year, subject to Article 15.04 a). c) schedule will be posted by the following April 1st. Vacation preferences/requests from for employees failing to submit their vacation requests by the required deadline, cannot be guaranteed seniority preference over other employees who have submitted their requests on time. In the event that an employee fails to submit all or part of his/her vacation request by the required October 15th March 1st deadline, the Employer may schedule any or all remaining vacation and such scheduling shall not interfere with vacation schedules for the employee regardless of those employees who have submitted their request by the required deadlineemployee’s seniority. db) In response Vacation requests during the period December 15th to employee submissions by the required deadline, the Program Manager January 15th will post the approved vacation schedules by November 15thbe considered on an exception basis only. With the exception of unforeseen circumstances, there shall be no cancellation of an employee’s vacation. e) Subject to Article 2.04, the parties may mutually agree, in writing, to change the vacation submission and vacation approval dates i.e. October 15th and November 15th respectively. f) At the discretion of the department/program Manager, an An employee may also be limited to a maximum of two (2) weeks’ vacation during the prime vacation period of periods (March break and June 15th to September 15th). gc) Written requests for vacation time off, that are submitted after the required deadline noted above other than requested in Article (a) will be granted on the basis of the earliest date of the requestseniority, availability of replacement staff, and the efficient operation of the Program SJHC and continuity of service to clientsthe clients of SJHC. hd) In the case of conflicting requests for vacation, seniority will govern. A While vacation request that has already been approved requests for both part-time and full-time staff shall not be changed as a result of a subsequent request by a more senior employee if such request is submitted after to the October 15th deadlinesupervisor at the same time, there shall be no special seniority preferences or considerations between full-time and part-time employees solely due to their full- time or part-time status. The Program Manager, or designate, Employer reserves the right to determine the maximum number of full-time and/or part-time staff that can be off at any-one time, the duration of the vacation absence and any limitations other standards for the taking of vacation that protects the continuity of service to the scheduling client(s) and approval of vacation subject to maintains the efficient operation of the Programwork site. i) An employee may make a written request to her supervisor to take vacation in periods of less than one week. Where an employee’s schedule is comprised of shifts of varying duration, i.e. a combination of 8.0 hour shifts and 12 hour shifts, etc., vacation pay for each vacation day requested for full-time employees shall be drawn from the employees vacation entitlement up to the full number of hours that the employee would have normally worked, until the vacation pay accumulation/entitlement has been exhausted. j) All scheduling of vacations shall be subject to the approval of the employees’ immediate supervisor. An employee may not change her authorized vacation without the prior approval of the immediate supervisor. k) Vacation will be granted on the basis of the number of employees within each employee group/program, volumes of work, and, if applicable, availability of replacement staff with the required skills and other relevant factors. l) Vacation should be scheduled in such a way that the normal operating efficiency of the program is maintained with the least interruption of service, a minimum of overtime payment and minimum use of relief or replacement personnel. me) Vacation may not be carried over from one vacation year to the next. The Employer reserves the right to schedule any remaining If an employee does not take his/her vacation prior to before the end of the vacation year year, the employee's Supervisor may schedule the remaining vacation for the employee if it has not already been scheduled in accordance with article 18.10 Article 18.07 a) above. nf) Permanent employees An employee may take their not change his/her authorized vacation in a consecutive and unbroken manner consistent with the requirements without prior approval of the collective agreementimmediate Supervisor. g) With the exception of unforeseen circumstances, there shall be no cancellation of an employees’ vacation.

Vacation Requests/Scheduling. a) On or before September 15th of each year, the Employer will provide each Full-time employee their projected paid vacation entitlement for the next calendar year. The Union and the Employer understand that this entitlement is a projection only and is subject to change based on whether the employee has not worked the full calendar period in which the vacation is to be taken or has a carry-over balance from the previous year. b) Written requests for vacation time off for all employees, relating to each employee’s next calendar vacation year, shall be submitted to the supervisor/manager as follows: i) by October November 15th of each year for vacation time off from January 1st through to the preceding calendar Sunday on or following March 31st of the following vacation year, subject to Article 15.04 a); and ii) by March 1st of each year for vacation time off from April 1st through to December 31st of the current vacation year, subject to Article 15.04 a). ciii) Vacation preferences/requests from employees failing to submit their vacation requests by the required deadline, cannot be guaranteed seniority preference over other employees who have submitted their requests on time. In the event that an employee fails to submit all or part of her vacation request by the required October 15th March 1st deadline, the Employer may schedule any or all remaining vacation and such scheduling shall not interfere with vacation schedules of those employees who have submitted their request by the required deadline. db) In response to employee submissions by the required deadline, the Program Manager Director will post the approved vacation schedules by December 15th, for November 15thsubmissions, and by April 1st for March submissions. With the exception of unforeseen circumstances, there shall be no cancellation of an employee’s vacation. e) Subject to Article 2.04, the parties may mutually agree, in writing, to change the vacation submission and vacation approval dates i.e. October 15th and November 15th respectively. fc) At the discretion of the department/program ManagerDirector, an employee may also be limited to a maximum of two (2) weeks’ vacation during the prime vacation period of June 15th to September 15th. gd) Written requests for vacation time off, that are submitted after the required deadline noted above will be granted on the basis of the earliest date of the requestrequest for the applicable vacation period i.e. January to March or the April to December vacation periods, availability of replacement staff, and the efficient operation of the Program and continuity of service to clients. he) In the case of conflicting requests for vacation, seniority will govern. While vacation requests for both part-time and full-time staff shall be submitted to the supervisor/manager at the same time, full-time employees shall have seniority preference over part-time employees. A vacation request that has already been approved shall not be changed as a result of a subsequent request by a more senior employee if such request is submitted after the October November 15th deadlineor March 1st deadlines. The Program ManagerDirector, or designate, reserves the right to determine any limitations to the scheduling and approval of vacation, the maximum number of full-time and/or part-time staff that can be off at any-one time, the duration of the vacation subject absence and any other standards for the taking of vacation that protects the continuity of service to the client(s) and maintains the efficient operation of the Program. if) An employee may make a written request to her supervisor to take vacation in periods of less than one week. Where an employee’s schedule is comprised of shifts of varying duration, i.e. a combination of 8.0 hour shifts and 12 hour shifts, etc., vacation pay for each vacation day requested for full-full- time employees shall be drawn from the employees vacation entitlement up to the full number of hours that the employee would have normally worked, until the vacation pay accumulation/entitlement has been exhausted. jg) All scheduling of vacations shall be subject to the approval of the employees’ immediate supervisor. An employee may not change her authorized vacation without the prior approval of the immediate supervisor. kh) Vacation will be granted on the basis of the number of employees within each employee group/program, volumes of work, and, if applicable, availability of replacement staff with the required skills and other relevant factors. li) Vacation should be scheduled in such a way that the normal operating efficiency of the program is maintained with the least interruption of service, a minimum of overtime payment and minimum use of relief or replacement personnel. mj) Vacation may not be carried over from one vacation year to the next. The Employer reserves the right to schedule any remaining vacation prior to the end of the vacation year if it has not already been scheduled in accordance with article 18.10 a) above. nk) Permanent employees may take their vacation in a consecutive and unbroken manner consistent with the requirements of the collective agreement. l) The Union and the Employer may mutually agree, in writing, to change the vacation submission and vacation approval dates referred to in sections a) and b) above, November 15th and December 15th, and March 1st and April 1st respectively.