Common use of Vendor Bills Clause in Contracts

Vendor Bills. Citizens prefers that charges for approved services by outside vendors be paid by the Firm and that the Firm present an invoice for reimbursement from Citizens. In the event that the Firm incurs any expenses for such services, Citizens will reimburse the Firm for the actual cost of the service. To be eligible for reimbursement, the Firm must submit the vendor’s invoice and other associated documentation containing the following information: (a) name of vendor; (b) date charges incurred; (c) specific description of service; (d) identification of matter with which service is associated; (e) amount charged for service; and, (f) a copy of the W-9 verification of Tax Identification Number for the outside vendor. If a direct payment arrangement to the vendor has been approved by Citizens, the original invoice should be submitted to Citizens for direct payment in the method as directed by Citizens with the information listed above.‌