Common use of WEBINARS AND ROUNDTABLES Clause in Contracts

WEBINARS AND ROUNDTABLES. 4.1.1 For webinar Events the Company shall: 4.1.1.1 create a webinar Event approximately 45 to 60 minutes in duration as specified in the Brief (as defined below); 4.1.1.2 jointly with the Sponsor, create a brief (“the Brief”) for the webinar Event prior to any further arrangements being made; 4.1.1.3 provide a suitable webinar Event platform to deliver and host the recording as part of the service; and 4.1.1.4 shall select and arrange the speakers, and other participants that We determine are appropriate to fulfil the Brief. 4.1.2 For roundtable Event (to include virtual and in-person), the Company shall: 4.1.2.1 create a roundtable webinar Event or roundtable Event that consists of approximately ten (10) participants of Our choosing. The Company reserves the right to change the Participants of an Event as it determines, without notice to the Sponsor. We cannot guarantee the attendance of an individual requested by the Sponsor. 4.1.2.2 For in-person roundtable Events We will select and arrange an appropriate venue which may be subject to change, without notice to the Sponsor. 4.1.2.3 For in-person roundtable Events We will select and arrange the suppliers, speakers and/or such other participants that We determine appropriate. 4.1.2.4 Where the Order includes a final report within an immersive feature, We will provide this within six (6) weeks following the Event. 4.1.2.5 For virtual roundtable Events, We will provide a suitable virtual platform to deliver and host the recording as part of the service. 4.1.3 We reserve the unconditional and absolute right to organise the webinar and / or roundtable Event as We deem appropriate without consultation with You. 4.1.4 The Order will specify the month in which the webinar or roundtable Event is scheduled to be delivered. A fixed date will be agreed between the parties within fourteen (14) days of the briefing call taking place and shall be specified in the Brief. 4.1.5 If You are prevented, other than by reason of a Force Majeure Event, to fulfil your obligations within agreed timeframes resulting in it compromising the delivery of the webinar or roundtable Event in accordance with the date as set out in clause 4.1.4, You may be at risk of losing the Event. With reasonable notice and at the sole discretion of the Company, be permitted to postpone by one (1) month following the original date. 4.1.6 Any request to postpone should be made in writing by email at least eight (8) weeks prior to the original Event date agreed. 4.1.7 Where an Event date is changed in accordance with clause 4.1.5, an alternative Event date will be provided as soon as reasonably practicable. 4.1.8 Postponement of a webinar or roundtable Event, in accordance with clause 4.1.5, shall be permitted once only.