Working Files. The University will not maintain records regarding employee activities or performance separate from the employee’s official personnel file after the completion of the employee’s performance evaluation.
Working Files. Principal's working files shall be purged at the end of each school year or no later than June 30.
Working Files. Supervisors may keep a working file, but records of previous discipline counseling and performance evaluations not found in the official personnel file cannot be used against an employee in any future disciplinary proceeding.
Working Files. Working files in the school shall be reviewed from time to time by the Principal with the teacher. Upon request, a teacher may seek to review the working file for that teacher annually. A teacher is entitled to receive a copy of any documentation placed in his/her file that contains information that may be detrimental to the teacher.
Working Files. Administrators may keep a “working file” regarding a teacher with the following provisions:
a. The teacher must be notified of the existence of the file.
b. Teachers may review the complete contents of any “working file” upon request and may make copies of any contents.
c. Materials found to be false or inaccurate must be removed from the “working file”.
d. At the end of each school year the contents of all “working files” will be destroyed or placed in the teacher’s District personnel file in accordance with the provisions of Article III, Section G of this contract.
Section H. Teacher Communications
Working Files.
1. Nothing in this Agreement shall be construed to prevent or restrict immediate administrators from maintaining individual working files which shall be deemed personal to the administrators as part of their work product.
2. Materials from working files may only be used for disciplinary purposes when related to statements contained in the official personnel file on the date of the disciplinary action.
Working Files. The District will not base any negative evaluation or discipline on materials contained in a supervisor’s casual working file that has not also be entered into the employee’s personnel file prior to taking the actions.
Working Files. Nothing in this Agreement shall be construed to prevent or restrict immediate administrators from maintaining individual working files which shall be deemed personal to the administrators as part of their work product.
1. Working files may be used to store all notes and work product of the immediate supervisor for an indefinite period of time, except as follows:
a. Materials developed for a faculty member’s evaluation, such as goals and objectives, observation data, and summaries of conferences will be shared with the faculty member, and when appropriate placed in the official personnel file. If relevant and timely, such materials may be transferred to a new immediate supervisor.
b. Other materials given to the immediate supervisor for his/her information and which may require further investigation will, within 50 working days, either be placed in the official personnel file of the affected faculty member or destroyed.
2. Working files are confidential to the immediate supervisor or designee and the affected faculty member and will not be shared with anyone except:
a. To discuss concerns with human resource personnel, or
b. To rebut new information introduced by a faculty member in any proceeding, or
c. If made part of the official personnel file in a timely manner and as set forth in this Article.
3. Materials from individual working files may not be utilized in any proceedings unless placed in the personnel files of the faculty member as set forth in this Section.
Working Files. Administrative working files shall be purged one year after the current year final evaluation.
Working Files. Immediate supervisors may maintain an information or working file subject to the following conditions:
13.2.1. Copies of evaluation material may be maintained in the immediate supervisor's information file.
13.2.2. All material in the supervisor's information or working file shall be either destroyed or placed in the District personnel file if the employee's primary supervisor is changed. Any information deemed by the outgoing supervisor to be appropriate, may be placed in the new supervisor’s working file.
