Common use of WORKING WITH OTHERS TO AVOID DUPLICATION AND CONSULTATION FATIGUE Clause in Contracts

WORKING WITH OTHERS TO AVOID DUPLICATION AND CONSULTATION FATIGUE. This public participation stage will be concentrated into a short timeframe and will be a stand-alone exercise. In assessing representations made the Council will draw on the expertise of the LP and Sustainability Groups to ensure a speedy turn around of this part of the process. Table B2: Pre deposit Public Consultation Stage 3 (Reg 15 & 16) Stage in the document prep- aration process Purpose Time- scale (when?) Who? Possible community involvement How? Consultation mechanism Reporting Mechanism? Staff Resources Additional to normal staff costs 6 weeks pre deposit pub- lic participation To enable anyone to make representations to the Council's pre-deposit document To enable the Council to consider all matters received April 2007/ May 2007 • LP Focus Group • Specific Consultation Bodies • General Consultees Stakeholder Panel, • Elected Members • General Public Working Meeting of LP Working Group Direct correspondence to Specific Consultation Bodies, General Consultation Bodies Press releases, local radio and text messaging. Copies of the pre-deposit plan available in the council offices, the one stop shops and all public libraries. Mobile Exhibition Advertisements in the press, article. Site notices in respect of site-specific land allocations. Report of Consultation Information made available on internet Outcome available in a public paper, Integral part of SA/SEA. Feedback form on the internet Information available on the internet. Report of Consultation and recommendations to Council. LP Focus Group Sustainability Group Cost of radio advert and text messaging service £7k Printing costs Cost of preparation of exhibition Cost of Advertisement and assessment of represent- ations received Recommenda- tions to Council. April 2008 SA/SEA 6 week To demonstrate how April • Sustainability Group, • Specific Consultation Bodies • Stakeholder Panel, • Elected Members • General Public Working Meeting of Sustainability Group Cost of radio consultation on preferred options have 2007/ Direct correspondence. Information advert and text SA/SEA Report been derived having May available on the internet. messaging service regard for the SA/SEA. 2007 Press releases, local radio Printing Cost To give stakeholders and text messaging. the opportunity to comment on the SA Report TITLE OF CONSULTATION: DEPOSIT OF PROPOSALS

WORKING WITH OTHERS TO AVOID DUPLICATION AND CONSULTATION FATIGUE. This public participation stage will be concentrated into a short timeframe and will be a stand-alone exerciseThe Council has developed, in part- nership with other organisations work- ing in the County Borough, an exten- sive Community Planning Network on which it can draw. In assessing representations made Outlined at Appendix 5 are the existing mecha- nisms that the Council will draw on the expertise of the LP and Sustainability Groups utilise to ensure that the plan is developed and co-ordinated with work that is already underway or planned. Where necessary a speedy turn around of this part of Special Council Meeting will be called specifically to consider the representations and recommen- dations arising from the process. Table B2B1: Pre deposit Public Consultation Stage 3 (Reg 15 & 16) Participation STAGE 1 Additional stage - not required by regulations Stage in the document prep- aration process Purpose Time- scale Timescale (when?) Who? Possible community involvement How? Consultation mechanism Reporting Mechanism? Staff Resources Additional to normal staff costs 6 weeks pre deposit pub- lic participation Vision Preparation of draft vision and of alterna- tive visions Considerations of candidate sites To enable anyone to make representations to the Council's pre-deposit document To enable the Council to consider all matters received April 2007/ May 2007 generate viable options Jan 2006/ July 2006 • LP Focus Group • Specific Consult- ation Bodies • Standing Conference Working meeting of: LP Focus Group Direct correspon- dence to: Specific Consultation Bodies Workshop of: Standing Conference Outcome available in a public paper. Integral part of SA/ SEA . Draft vision document made available on the web site. Report of Consultation and recommen- xxxxxx in respect of preferred vision presented to Council. Feedback form placed on the internet. All relevant information placed on the internet. LP Focus Group Sustainability Group 4 Strategic Partnership Co-ordinators Sustainable Development Officer Up to 10 Facilitators to run each workshop sessions Cost: £1,000 plus printing and administration costs Vision agreed by Council. July 2006 Report of Consultation and recommen- xxxxxx in respect of preferred vision presented to Council. SA/SEA 4 week participation on Scoping Report To give stake- holders the opportunity to comment on the SA/SEA May 2006 • Specific Consultation Bodies • Workshop of Sustainability Group Letter to Specific Consultation bodies Workshop of: Sustainability Group. Draft SA/SEA Scoping Report made available on the web site. Sustainability Group Up to 10 Facilitators to run each workshop sessions. Strategic Options and Alternatives STAGE 2 (Reg14) Stage in the document preparation process Purpose Timescale (when?) Who? Possible community involvement How? Consultation mechanism Reporting Mechanism? Staff Resources Additional to normal staff costs Strategic Options Preparation of strategy options and assessment of alternatives Consideration of candidate strategic sites To generate viable options and deter- mine strengths and weaknesses of each. To identify strategic sites that are derived from/adhere to the preferred strategy. Feb 2006/ July 2006 • LP Focus Group • Sustainability Group • Specific Consultation Bodies • General Consultees Consultation Bodies • Standing Conference • Area Steering Groups • LP Stakeholder Panel, Panel • Elected Members • General Public Working Meeting of LP Working Focus Group Direct correspondence to and Sustainability Group - Integral part of SA/SEA Workshop of: Standing Conference Area Steering Groups LP Stakeholder Panel Letter to: Specific Consultation Bodies, Bodies and General Consultation Bodies Press releases, local radio and text messaging. Copies of the pre-deposit plan available in the council offices, the one stop shops and all public libraries. Mobile Exhibition Advertisements in the press, article. Site notices in respect of site-specific land allocations. Report of Consultation Information made available on internet Outcome available the internet. Outcomes made avail- able in a public paper, . Integral part of SA/SEA. Feedback form on the internet Information available Draft strategy document published. All relevant information placed on the internet. Report of Consultation and recommendations to CouncilFeedback Form on the internet. LP Focus Group Sustainability Group Cost of radio advert 4 Strategic Partnership Co-ordinators Sustainable Development Officer Up to 10 no facilitators to run each workshop sessions. Cost: £1,000 plus administration and text messaging service £7k Printing costs Cost of preparation of exhibition Cost of Advertisement and assessment of represent- ations received Recommenda- tions to Councilprinting costs. April 2008 SA/SEA 6 week Assess Strategy To demonstrate how April • Sustainability Group, • Specific Consultation Bodies • Stakeholder Panel, • Elected Members • General Public Working Meeting of assess Feb 2006/ Sustainability Group Cost Workshop of: SA report includes out- Sustainability Group Options compliance of radio consultation on July 2006 Sustainability Group comes and how strategy strategy options options are amended with SA objectives and identification of preferred options have 2007/ Direct correspondencestrategy. Information advert Strategy Sept 2006 Report of Consultation agreed by and text SA/SEA Report been derived having May available on the internetrecommendations Council. messaging service regard for the SA/SEA. 2007 Press releases, local radio Printing Cost To give stakeholders and text messaging. the opportunity in terms of preferred strategy to comment on the SA Report TITLE OF CONSULTATION: DEPOSIT OF PROPOSALSCouncil.