Common use of Written Issue Description and Response Clause in Contracts

Written Issue Description and Response. If the issue is not resolved after the initial dialogue: • The initiating party shall describe in writing the issue from their perspective specifying the nature of the difference, the Article(s) of this Agreement claimed to have been misapplied or violated, and the redress sought. This document (Issue Description Document) shall be provided to the Ad Hoc Review Committee and the responding party within fourteen (14) days of the initial dialogue. • The responding party shall describe in writing the issue from their perspective. This document (Issue Response Addendum) shall be provided to the Ad Hoc Review Committee and the initiating party within fourteen (14) days of the receipt of Issue Description Document. • Copies of the Issue Description Document and the Issue Response Addendum shall be provided to representatives of the Ad Hoc Review Committee as follows: o PARA: Chief Executive Officer or designate o AHS and Faculties: AHS Executive Director, Provincial Medical Affairs or designate iii. Step 3: Ad Hoc Review Committee Within fourteen (14) days of receipt of the completed documents from Step 2, the Ad Hoc Review Committee (the Committee) shall schedule a meeting to address the issue. Such Committee meeting shall be held within thirty (30) days of receipt of the completed documents from Step 2. The Committee shall have three (3) members – one (1) appointed by PARA, one (1) appointed by AHS, and one (1) appointed by the Faculty where the Resident Physician is not registered. The role of the Committee shall be to: • confirm that the appropriate initial dialogue took place in accordance with Step 1 and that written documentation occurred in accordance with Step 2, • ensure that due process was followed in terms of discussing and sharing relevant information and that the issue resolution process to date has not violated the principles of natural justice, and • review the Issue Description Document and the Issue Response Addendum and where the Committee achieves unanimity make recommendations to the parties regarding the resolution of the issue. All the Committee discussions and recommendations are without prejudice to any subsequent dispute resolution mechanisms and Committee members cannot be compelled to be witnesses in subsequent related proceedings. Acceptance of the Committee’s recommendations is voluntary. Each party to the process shall advise the other party of their acceptance or rejection of the Committee’s recommendations. If no resolution is reached then the issue may become a formal grievance.