Transfer Agency and Service Agreement Between Certain Van Kampen Closed-End Funds and EquiServe Trust Company, N.A. and EquiServe, Inc.
EX-99.13.b
Between
Certain Xxx Xxxxxx Closed-End Funds
and
EquiServe Trust Company, N.A.
and
EquiServe, Inc.
Table of Contents
Section 1. Certain Definitions |
4 | |||
Section 2. Appointment of Agent |
5 | |||
Section 3. Standard Services |
6 | |||
Section 4. Dividend Disbursing Services |
7 | |||
Section 5. Optional Services and Standards |
8 | |||
Section 6. Fee and Expenses |
8 | |||
Section 7. Representations and Warranties of Transfer Agent |
10 | |||
Section 8. Representations and Warranties of Customers |
11 | |||
Section 9. Indemnification/Limitation of Liability |
11 | |||
Section 10. Damages |
13 | |||
Section 11. Standard Care |
13 | |||
Section 12. Responsibilities of the Transfer Agent |
13 | |||
Section 13. Covenants of the Customers and Transfer Agent |
14 | |||
Section 14. Data Access and Proprietary Information |
15 | |||
Section 15. Confidentiality |
16 | |||
Section 16. Term and Termination |
18 | |||
Section 17. Assignment |
19 | |||
Section 18. Unaffiliated Third Parties |
19 |
Section 19. Miscellaneous |
20 | |||
Section. 19.1 Notice |
20 | |||
Section 19.2 Successors |
20 | |||
Section 19.3 Amendments |
20 | |||
Section 19.4 Severability |
21 | |||
Section 19.5 Governing Law |
21 | |||
Section 19.6 Force Majeure |
21 | |||
Section 19.7 Descriptive Headings |
21 | |||
Section 19.8 Third Party Beneficiaries |
21 | |||
Section 19.9 Survival |
21 | |||
Section 19.10 Priorities |
21 | |||
Section 19.11 Merger of Agreement |
||||
Section 19.12 Counterparts |
22 |
AGREEMENT made as of the 1st day of January, 2002, by and among Certain Xxx Xxxxxx
Closed-End Funds as set forth in Appendix A, having their principal office and place of business at
Xxx Xxxxxxxx Xxxxx, Xxxxxxxx Xxxxxxx, Xxxxxxxx 00000 (collectively, the “Customers”, or
individually, the “Customer”), and EquiServe Trust Company, N.A. and EquiServe Limited Partnership
(collectively, the “Transfer Agent”).
NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
1. Certain Definitions.
(a) “Account” or “Accounts” shall mean the account of each Shareholder which account
shall hold any full or fractional shares of Stock held by such Shareholder and/or
outstanding funds or tax reporting to be done.
(b) “Additional Services” shall mean any and all services which are not Services as set
forth in the Fee and Service Schedule, but performed by Transfer Agent upon request of
Customers.
(c) “Agreement” shall mean this agreement and any and all exhibits or schedules
attached hereto and any and all amendments or modifications, which may from time to time be
executed.
(d) “ Annual Period” shall mean each twelve (12) month period commencing on the
Effective Date and, thereafter, on each anniversary of the Effective Date.
(e) “Closed Account” shall mean an account with a zero share balance, no outstanding
funds or no reportable tax information.
(f) “Dividend Reinvestment Plan” and “Direct Stock Purchase Plan shall mean the
services as set forth in Section 4 and in the Fee and Service Schedule.
(g) “Effective Date” shall mean the date first stated above.
(h) “Enrollment Materials” shall mean the Plan brochure, enrollment card and other
materials prepared by Transfer Agent for distribution to Participants.
(i) “Fee and Service Schedule” shall mean the fees and services set forth in the “Fee
and Service Schedule” attached hereto.
(j) “Optional Services” shall mean all services described in Section 5.
(k) “Services” shall mean any and all services as further described herein and in the
“Fee and Service Schedule” or other schedules attached hereto.
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(l) “Shares” shall mean common stock of the Customer authorized by the Customer’s
Declaration of Trust.
2. Appointment of Agent.
2.1 The Customers hereby appoints the Transfer Agent to act as sole transfer agent and
registrar for all Shares in accordance with the terms and conditions hereof, and the Transfer Agent
accepts said appointment.
2.2 In connection with the appointing of Transfer Agent as the transfer agent and registrar
for the Customers, the Customers has previously filed the following documents with the Transfer
Agent:
(a) Copies of Registration Statements and amendments thereto, filed with the
Securities and Exchange Commission for initial public offerings;
(b) Specimens of all forms of outstanding stock certificates, in forms
approved by the Boards of Trustees of the Customers, with a certificate of the
Secretary of each Customer as to such approval;
(c) Specimens of the Signatures of the officers of the Customers authorized to
sign stock certificates and individuals authorized to sign written instructions and
requests; and
(d) An opinion of counsel for each Customer with respect to:
(i) | Each Customer’s organization and existence under the laws of its state of organization. | ||
(ii) | The status of all Shares of stock of each Customer covered by the appointment under the Securities Act of 1933, as amended, and any other applicable federal or state statute; and | ||
(iii) | That all issued Shares are, and all unissued shares will be, when issued, validly issued, fully paid and non-assessable. |
2.3 Transfer Agent may adopt as part of its records all lists of holders, records of each
Customer’s stock, books, documents and records which have been employed by any former agent of the
Customer for the maintenance of the ledgers for such shares, provided such ledger is certified by
an officer of Customer or the prior transfer agent to be true, authentic and complete.
2.4 Customers shall, if applicable, inform Transfer Agent as to (i) the existence or
termination of any restrictions on the transfer of Shares and in the application to or removal from
any certificate of stock of any legend restricting the transfer of such Shares
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or the substitution for such certificate of a certificate without such legend, (ii) any authorized
but unissued Shares reserved for specific purposes, (iii) any outstanding shares which are
exchangeable for Shares and the basis for exchange, (iv) reserved Shares subject to option and the
details of such reservation and (v) special instructions regarding dividends and information of
foreign holders.
2.5 Transfer Agent represents that it is engaged in an independent business and will perform
its obligations under this Agreement as an agent of Customers.
2.6 Customers shall deliver to Transfer Agent an appropriate supply of stock certificates,
which certificates shall provide a signature panel for use by an officer of or authorized xxxxxx
for Transfer Agent to sign as transfer agent and registrar, and which shall state that such
certificates are only valid after being countersigned and registered.
3. Standard Services.
3.1 | The Transfer Agent will perform the following services: |
In accordance with the procedures established form time to time by agreement between the
Customers and the Transfer Agent, the Transfer Agent shall:
(a) issue and record the appropriate number of Shares as authorized and hold such
shares in the appropriate shareholder (“Shareholder”) account;
(b) effect transfers of Shares by the registered owners thereof upon receipt of
appropriate documentation;
(c) prepare and transmit payments for dividends and distributions declared by the
respective Customer, provided good funds for said dividends or distributions are received by
the Transfer Agent prior to or on the scheduled mailing date for said dividends or
distributions;
(d) act as agent for Shareholders pursuant to the dividend reinvestment plan, and other
investment programs as amended from time to time in accordance with the terms of the
agreements relating thereto to which the Transfer Agent is or will be a party; and
(e) issue replacement certificates for those certificates alleged to have been lost,
stolen or destroyed upon receipt by the Transfer Agent of an open penalty surety bond
satisfactory to it and holding it, the Customers harmless, absent notice to the Customers
and the Transfer Agent that such certificates have been acquired by a bona fide purchaser.
The Transfer Agent, at its option, may issue replacement certificates in place of mutilated
stock certificates upon presentation thereof without such indemnity. Further, the Transfer
Agent may at its sole option accept indemnification from a Customers to issue replacement
certificates for those
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certificates alleged to have been lost, stolen or destroyed in lieu of an open
penalty bond.
(f) issue replacement checks and place stop on original checks based on shareholder’s
representation that a check was not received or was lost. Such stops and replacement will
be deemed to have been made at the request of Customers and Customers shall be responsible
for all losses or claims resulting from such replacement.
3.2 Customary Services. The Transfer Agent shall perform all the customary services
of a transfer agent, dividend disbursing agent, agent of dividend reinvestment plan, cash purchase
plan and other investment programs as described in Section 3.1 consistent with those requirements
in effect as of the date of this Agreement and in compliance with applicable laws as set forth in
Section 3.3; provided, however, the Transfer Agent shall not be required to take shareholder
telephone calls or respond to written shareholder inquiries. All such shareholder inquiries in
writing or by telephone shall be handled by Customers. Any correspondence or telephone inquiries
from shareholders received by the Transfer Agent will be forwarded to Customers. The detailed
services and definition, frequency, limitations and associated costs (if any) are set out in the
attached fee and service schedule (“Fee and Service Schedule”).
3.3 Compliance with Laws. The Customers agrees the Transfer Agent is obligated to
comply with all applicable federal, state and local laws and regulations, codes, order and
government rules in the performance of its duties hereunder this Agreement.
3.4 Unclaimed Property and Lost Shareholders. The Transfer Agent shall report
unclaimed property to each state in compliance with state law and Section 17Ad-17 of the Exchange
Act of 1934 as amended (the “Exchange Act”) for lost shareholders. If the Customers are not in
compliance with applicable state laws, there will be no charge for the first two years for this
service; provided that after the first two years, the Transfer Agent will charge Customers its then
standard fee plus any out-of-pocket expenses.
3.5 Compliance with Office of Foreign Asset Control (“OFAC”) Regulation. Ensure
compliance with OFAC laws.
4. Dividend Disbursing Services.
4.1 Upon receipt of a written notice from the President, any Vice President, Assistant
Secretary, Treasurer or Assistant Treasurer of a Customer declaring the payment of a dividend,
Transfer Agent shall disburse such dividend payments provided that on or before the mail date for
such payment. Customers furnishes Transfer Agent with sufficient funds. The payment of such funds
to Transfer Agent for the purpose of being available for the payment of dividend checks from time
to time is not intended by Customers to confer any rights in such funds on Customer shareholders
whether in trust or in contract or otherwise.
4.2 Customers hereby authorizes Transfer Agent to stop payment of checks issued in payment of
dividends, but not presented for payment, when the payees thereof allege either that they have not
received the checks or that such checks have been mislaid, lost, stolen, destroyed or, through no
fault of theirs, are otherwise beyond their control and cannot be produced by them
for presentation and collection, and Transfer Agent shall issue and deliver duplicate checks
in
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replacement thereof, and Customers shall indemnify Transfer Agent against any loss or damage
resulting from reissuance of the checks.
4.3 Transfer Agent is hereby authorized to deduct from all dividends declared by Customers and
disbursed by Transfer Agent, as dividend disbursing agent, the tax required to be withheld pursuant
to Sections 1441,1442 and 3406 of the Internal Revenue Code of 1986, as amended, or by any Federal
or State statutes subsequently enacted, and to make the necessary return and payment of such tax in
connection therewith.
5. Optional Services and Standards.
5.1 | Optional Services. | ||
To the extent that a Customer elects to engage the Transfer Agent to provide the services listed below the Customers shall engage the Transfer Agent to provide such services upon terms and fees to be agreed upon by the parties: |
a. | Employee Plan Services; | ||
b. | Employee Share Purchase Programs; | ||
c. | Corporate Actions (including inter alia, odd lot buy backs, exchanges, mergers, redemptions, subscriptions, capital reorganization, coordination of post-merger services and special meetings); and | ||
d. | Shareholder written and telephone inquiry services. |
6. Fees and Expenses.
6.1 Fee and Service Schedules. Customers agrees to pay Transfers Agent fees for
services performed pursuant to this Agreement as set forth in the Fee and Service Schedule attached
hereto, for the Initial Term of the Agreement.
6.2 COLA. After the Initial Term of the Agreement, providing that service mix and
volumes remain constant, the fees listed in the Fee and Service Schedule shall be increased by the
accumulated change in the National Employment Cost Index for Service Producing Industries (Finance,
Insurance, Real Estate) for the preceding years of the contract, as published by the Bureau of
Labor Statistics of the United States Department of Labor. Fees will be increased on this basis on
each successive contract anniversary thereafter.
8
6.3 Adjustments. Notwithstanding Section 6.1 above, fees, and the out-of-pocket
expenses and advances identified under Section 6.4 below, may be changed from time to time as
agreed upon in writing between the Transfer Agent and the Customers.
6.4 Out-of-Pocket Expenses. In addition to the fees paid under Section 6.1 above, the
Customer agrees to reimburse the Transfer Agent for out-of-pocket expenses, including but not
limited to postage, forms, telephone, microfilm, microfiche, taxes, records storage, exchange and
broker fees, or advances incurred by the Transfer Agent for the items set out in Exhibit A attached
hereto. Out-of-pocket expenses may include the costs to Transfer Agent of administrative expenses.
In addition, any other expenses incurred by the Transfer Agent at the request or with the consent
of the Customers, will be reimbursed by the applicable Customer.
6.5 Conversion Funds. Conversion funding required by any out of proof condition
caused by a prior agents’ services shall be advanced to Transfer Agent prior to the commencement of
services.
6.6 Postage. Postage for mailing of dividends, proxies, Customers reports and other
mailings to all shareholder accounts shall be advanced to the Transfer Agent by the Customers prior
to commencement of the mailing date of such materials.
6.7 Invoices. The Customers agrees to pay all fees and reimbursable expenses upon
receipt to the respective billing notice, except for any fees or expenses that are subject to good
faith dispute. In the event of such a dispute, the Customers may only withhold that portion of the
fee or expense subject to the good faith dispute. The Customers shall notify the Transfer Agent in
writing within twenty-one (21) calendar days following the receipt of each billing notice if the
Customer disputing any amounts in good faith. If the Customer does not provide such notice of
dispute within the required time, the billing notice will be deemed accepted by the Customer. The
Customer shall settle such disputed amounts within five (5) days of the day on which the parties
agree on the amount to be paid by payment of the agreed amount. If no agreement is reached, then
such disputed amounts shall be settled as may be required by law or legal process.
6.8 Taxes. Customers shall pay all sales or use taxes in lieu thereof with respect to
the Services (it applicable) provided by Transfer Agent under this Agreement.
6.9 Late Payments.
(a) If any undisputed amount in an invoice of the Transfer Agent (for fees or
reimbursable expenses) is not paid when due, the Customers shall pay the Transfer Agent
interest thereon (from the due date to the date of payment) at a per annum rate equal to
one percent (1.0%) plus the Prime Rate (that is, the base rate on corporate loans posted by
large domestic Transfer Agents) published by The Wall Street Journal (or, in the event such
rate is not so published, a reasonably equivalent published rate selected by Customers on
the first day of publication during the month when such amount was due.
9
Notwithstanding any other provision hereof, such interest rate shall be no greater than permitted
under applicable provisions of Massachusetts or New Jersey law.
(b) The failure by Customers to pay an invoice within 90 days after receipt of such invoice
or the failure by the Customers to timely pay two consecutive invoices shall constitute a material
breach pursuant to Section 16.2(a)(i) below. The Transfer Agent may terminate this Agreement for
such material breach immediately and shall not be obligated to provide the Customers with 30 days
to cure such breach.
6.10 Services Required by Legislation. Services required by legislation or regulatory
mandate that become effective alter the effective date of this Agreement shall not be part of the
standard services, and shall be billed by appraisal.
6.11 Overtime Charges. Overtime charges will be assessed in the event of a late
delivery to the Transfer Agent of Customers material for mailings to shareholders, unless the mail
date is rescheduled. Such material includes, but is not limited to, proxy statements, quarterly
and annual reports, dividend enclosures and news releases.
7. Representations and Warranties of Transfer Agent
The Transfer Agent represents and warrants to the Customers that.
7.1 EquiServe Trust Company, N.A. is a federally chartered limited purpose national bank duly
organized under the laws of the United States and EquiServe Limited Partnership is a limited
partnership validly existing and in good standing under the laws of the State of Delaware;
7.2 It is duly qualified to carry on its business in The Commonwealth of Massachusetts;
7.3 It is empowered under applicable laws and by its Charter and/or By-Laws to enter into and
perform this Agreement;
7.4 All requisite corporate proceedings have been taken to authorize it to enter into and
perform this Agreement; and
7.5 It has and will continue to have access to the necessary facilities, equipment and
personnel to perform its duties and obligations under this Agreement.
7.6 It will comply with all applicable sections of the Securities Exchange Act of 1934
necessary to enter into and perform this Agreement.
7.7 It has and will continue to have a disaster recovery plan which may be reviewed by
Customers upon request.
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8. Representations and Warranties of Customers.
The Customers represents and warrants to the Transfer Agent that:
8.1 Customers are duly organized, existing and in good standing under the laws of
Massachusetts;
8.2 It is empowered under applicable laws and by its Declaration of Trust and By-Laws to enter
into and perform this Agreement;
8.3 All corporate proceedings required by said Declaration of Trust, and By-Laws and
applicable law have been taken to authorize it to enter into and perform this Agreement; and
8.4 A registration statement under the Securities Act of 1933, as amended (the “1933 Act”) was
filed prior to the initial offering of any Shares, and all appropriate state securities law filings
were made within respect to all Shares of the Customers; information to the contrary will result in
immediate notification to the Transfer Agent.
9. Indemnification.
9.1 The Transfer Agent shall not be responsible for, and the applicable Customer shall
indemnify and hold the Transfer Agent harmless from and against, any and all losses, claims,
damages, costs, charges, counsel fees and expenses, payments, expenses and liability arising out of
or attributable to:
(a) All actions of the Transfer Agent or its agents or subcontractors required to be
taken pursuant to this Agreement, provided such actions are taken in good faith and without
negligence or willful misconduct;
(b) The Customer’s lack of good faith, negligence or willful misconduct or the breach
of any representation or warranty of the Customers hereunder;
(c) The reliance or use by the Transfer Agent or its agents or subcontractors of
information, records and documents which (i) are received by the Transfer Agent or its
agents or subcontractors and furnished to it by or on behalf of the Customer, and (ii) have
been prepared and/or maintained by the Customer or any other person or firm on behalf of the
Customer. Such other person or firm shall include any former transfer agent or former
registrar, or co-transfer agent or co-registrar or any current registrar where the Transfer
Agent is not the current registrar;
(d) The reliance or use by the Transfer Agent or its agents or subcontractors of any
paper or document reasonably believed to be genuine and to have been signed by the proper
person or persons including Shareholders;
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(e) The reliance on, or the carrying out by the Transfer Agent or its agents or
subcontractors of any instructions or requests of the Customer’s or Customer’s
representatives;
(f) The offer or sale of Shares in violation of any federal or state securities laws
requiring that such shares be registered or in violation of any stop order or other
determination or ruling by any federal or state agency with respect to the offer or sale of
such Shares;
(g) The negotiations and processing of checks, including checks made payable to
prospective or existing shareholders which are tendered to the Transfer Agent for the
purchase of shares (commonly known as “third party checks”);
(h) Any actions taken or omitted to be taken by any former agent of Customer and
arising from Transfer Agent’s reliance on the certified list of holders; and
(i) The negotiation, presentment, delivery or transfer of shares through the Direct
Registration System Profile System.
9.2 At any time the Transfer Agent may apply to any officer of the applicable Customer for
instruction, and may consult with legal counsel with respect to any matter arising in connection
with the services to be performed by the Transfer Agent under this Agreement, and Transfer Agent
and its agents and subcontractors shall not be liable and shall be indemnified by such Customer for
any action taken or omitted by it in reliance upon such instructions or upon the advice or opinion
of such counsel. The Transfer Agent, its agents and subcontractors shall be protected and
indemnified in acting upon any paper or document reasonably believed to be genuine and to have been
signed by the proper person or persons, or upon any instruction, information, data, records or
documents provided the Transfer Agent or its agents or subcontractors by telephone, in person,
machine readable input, telex, CRT data entry or similar means authorized by such Customer, and
shall not be held to have notice of any change of authority of any person, until receipt of written
notice thereof from the Customer. The Transfer Agent, its agents and subcontractors shall also be
protected and indemnified in recognizing stock certificates which are reasonably believed to bear
the proper manual or facsimile signatures of officers of the Customer, and the proper
countersignature of any former transfer agent or former registrar, or of a co-transfer agent or
co-registrar.
9.3 In order that the indemnification provisions contained in this Section shall apply, upon
the assertion of a claim for which the Customer may be required to indemnify the Transfer Agent,
the Transfer Agent shall promptly notify the Customer of such assertion, and shall keep the
Customer advised with respect to all developments concerning such claim. The Customer shall have
the option to participate with the Transfer Agent in the defense of such claim or to defend against
said claim in its own
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name or the name of the Transfer Agent. The Transfer Agent shall in no case compromise any claim
or make any compromise in any case in which the Customer may be required to indemnify it except
with the Customer’s prior written consent.
10. Damages.
NEITHER PARTY SHALL BE LIABLE FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES
OF ANY NATURE WHATSOEVER, INCLUDING, BUT NOT LIMITED TO, LOSS OF ANTICIPATED PROFITS, OCCASIONED BY
A BREACH OF ANY PROVISION OF THIS AGREEMENT EVEN IF APPRISED OF THE POSSIBILITY OF SUCH DAMAGES.
11. Standard of Care.
The Transfer Agent shall at all times act in good faith and agrees to use its best efforts
within reasonable time limits to insure the accuracy of all services performed under this
Agreement, but assumes no responsibility and shall not be liable for loss or damage due to errors
unless said errors are caused by its negligence, bad faith or willful misconduct or that of its
employees, agents or subcontractors.
12. Responsibilities of the Transfer Agent.
The Transfer Agent undertakes the duties and obligations imposed by this Agreement upon the
following terms and conditions, by all of which the Customers, by its acceptance hereof, shall be
bound:
12.1 Whenever in the performance of its duties hereunder the Transfer Agent shall deem it
necessary or desirable that any fact or matter be proved or established prior to taking or
suffering any action hereunder, such fact or matter may be deemed to be conclusively proved and
established by a certificate signed by the Chairman of the Board, the President, any Vice
President, the Treasurer, any Assistant treasurer, the Secretary or any Assistant Secretary of the
applicable Customer and delivered to the Transfer Agent. Such certificate shall be full
authorization to the Transfer Agent for any action taken or suffered in good faith by it under the
provisions of this Agreement in reliance upon such certificate.
12.2 The Customers agrees that it will perform, execute, acknowledge and deliver or cause to
be performed, executed, acknowledged and delivered all such further and other acts, instruments and
assurances as may reasonably be required by the Transfer Agent for the carrying out, or performing
by the Transfer Agent of the provisions of this Agreement.
12.3 Transfer Agent, any of its affiliates or subsidiaries, and any stockholder, director,
officer or employee of the Transfer Agent may buy, sell or deal in the securities of the Customers
or become pecuniary interested in any transaction in which the Customers may be interested, or
contract with or lend money to the Customers or otherwise act as
fully and freely as though it were not appointed as agent under this Agreement. Nothing herein shall preclude the Transfer
Agent from acting in any other capacity for the Customers or for any other legal entity.
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12.4 No provision of this Agreement shall require the Transfer Agent to expend or risk its own
funds or otherwise incur any financial liability in the performance of any of its duties hereunder
or in the exercise of its rights if it shall believe in good faith that repayment of such funds or
adequate indemnification against such risk or liability is not reasonably assured to it.
13. Covenants of the Customers and Transfer Agent.
13.1 Customers Corporate Authority. The Customers have previously furnished or will
furnish to the Transfer Agent the following:
(a) A copy of the Declaration of Trust and By-Laws of each Customer;
(b) Copies of all material amendments to each Customer’s Declaration of Trust or
By-Laws made after the date of this Agreement, promptly after such amendments are made; and
(c) A certificate of each Customer as to the Shares authorized, issued and
outstanding, as well as a description of all reserves of unissued shares relating to
the exercise of options, warrants or a conversion of debentures or otherwise.
13.2 Transfer Agent Facilities. The Transfer Agent hereby agrees to establish and
maintain facilities and procedures reasonably acceptable to the Customers for the safekeeping of
stock certificates, check forms and facsimile signature imprinting devices, if any, and for the
preparation, use, and recordkeeping of such certificates, forms and devices.
13.3 Records. The Transfer Agent shall keep records relating to the services to be
performed hereunder, in the form and manner as it may deem advisable. The Transfer Agent agrees
that all such records prepared or maintained by it relating to the services performed hereunder are
the property of the Customers and will be preserved, maintained and made available in accordance
with the requirements of law, and will be surrendered promptly to the Customers on and in
accordance with its request.
13.4 Confidentiality. The Transfer Agent and the Customers agree that all books,
records, information and data pertaining to the business of the other party which are exchanged or
received pursuant to the negotiation or the carrying out of this Agreement shall remain
confidential, and shall not be voluntarily disclosed to any other person, except as may be required
by law. If disclosure is requested upon alleged authority of law, the party to whom disclosure is
requested shall provide prompt notice of such request to the other party to enable such other party
to seek appropriate protective order or other remedy. If, in the absence of a protective order or
other remedy or waiver of the
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terms of this provision, the party to whom disclosure is requested determines in good faith that it
is required by law to disclose any books, records, information or data pertaining to the business
of the other party, it may do so without any liability.
13.5 Non-Solicitation of Transfer Agent Employees. Customers shall not attempt to
hire or assist with the hiring of an employee of EquiServe or affiliated companies or encourage any
employee to terminate their relationship with EquiServe or its affiliated companies.
13.6 Notification. Customers shall notify Transfer Agent as soon as possible in
advance of any stock split, stock dividend similar event which may affect the Stock, and any
bankruptcy, insolvency, moratorium or other proceeding regarding Customers affecting the
enforcement of creditors’ rights. Notwithstanding any other provision of the Agreement to the
contrary, Transfer Agent will have no obligation to perform any Services under the Agreement
subsequent to the commencement of any bankruptcy, insolvency, moratorium or other proceeding
regarding Customers affecting the enforcement of creditor’ rights unless Transfer Agent receives
assurance satisfactory to it that it will receive full payment for such services. Further,
Customers may not assume the Agreement after the filing of a bankruptcy petition without Transfer
Agent’s written consent.
14. Data Access and Proprietary Information.
14.1 The Customers acknowledge that the data bases, computer programs, screen formats, report
formats, interactive design techniques, and documentation manuals furnished to the Customers by the
Transfer Agent as part of the ability to access certain related data (“Customers Data”) maintained
by the Transfer Agent on data bases under the control and ownership of the Transfer Agent or other
third party (“Data Access Services”) constitute copyrighted, trade secret, or other proprietary
information (collectively, “Proprietary Information”) of substantial value to the Transfer Agent or
other third party. In no event shall Proprietary Information be deemed Customers Data. The
Customers agree to treat all Proprietary Information as proprietary to the Transfer Agent and
further agree that it shall not divulge any Proprietary Information to any person or organization
except as may be provided hereunder. Without limiting the foregoing, the Customers agree for
themselves and its employees and agents.
(a) to access Customers Data solely from locations as may be designated in writing by
the Transfer Agent and solely in accordance with the Transfer Agent’s applicable user
documentation;
(b) to refrain from copying or duplicating in any way the Proprietary Information;
(c)
to refrain from obtaining unauthorized access to any portion of
the
15
Proprietary Information, and if such access is inadvertently obtained, to inform the
Transfer Agent in a timely manner of such fact and dispose of such information in accordance
with the Transfer Agent’s instructions;
(d) to refrain from causing or allowing the data acquired hereunder from being
retransmitted to any other computer facility or other location, except with the prior
written consent of the Transfer Agent;
(e) that the Customers shall have access only to those authorized transactions agreed
upon by the parties; and
(f) to honor all reasonable written requests made by the Transfer Agent to protect at
the Transfer Agent’s expense the rights of the Transfer Agent in Proprietary Information at
common law, under federal copyright law and under other federal or state law.
Each party shall take reasonable efforts to advise its employees of their obligations pursuant
to this Section 14.
14.2 If any Customer notifies the Transfer Agent that any of the Data Access Services do not
operate in material compliance with the most recently issued user documentation for such services,
the Transfer Agent shall endeavor in a timely manner to correct such failure. Organizations from
which the Transfer Agent may obtain certain data included in the Data Access Services are solely
responsible for the contents of such data and the Customers agrees to make no claim against the
Transfer Agent arising out of the contents of such third party data, including, but not limited to,
the accuracy thereof. DATA ACCESS SERVICES AND ALL COMPUTER PROGRAMS AND SOFTWARE SPECIFICATIONS
USED IN CONNECTION THEREWITH ARE PROVIDED ON AN AS IS, AS AVAILABLE BASIS. THE TRANSFER AGENT
EXPRESSLY DISCLAIMS ALL WARRANTIES EXCEPT THOSE EXPRESSLY STATED HEREIN INCLUDING, BUT NOT LIMITED
TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
14.3 If the transactions available to the Customers include the ability to originate
electronic instructions to the Transfer Agent in order to (i) effect the transfer or movement of
cash or shares or (ii) transmit Shareholder information or other information, then in such event
the Transfer Agent shall be entitled to rely on the validity and authenticity of such instructions
without undertaking any further inquiry as long as such instructions are undertaken in conformity
with security procedures established by the Transfer Agent from time to time.
15. Confidentiality.
15.1 The Transfer Agent and the Customers agree that they will not, at any time during the
term of this Agreement or after its termination, reveal, divulge, or make known to any person,
firm, corporation or other business organization, any Customers’
16
lists, trade secrets, cost figures and projections, profit figures and projections, or any other
secret or confidential information whatsoever, whether of the Transfer Agent, the Customers, used
or gained by the Transfer Agent or the Customers during performance under this Agreement. The
Customers and the Transfer Agent further covenant and agree to retain all such knowledge and
information acquired during and after the term of this Agreement respecting such lists, trade
secrets, or any secret or confidential information whatsoever in trust for the sole benefit of the
Transfer Agent or the Customers and their successors and assigns. The above prohibition of
disclosure shall not apply to the extent that the Transfer Agent must disclose such data to its
sub-contractor or Customers agent for purposes of providing services under this Agreement.
15.2 In the event that any requests or demands are made for the inspection of the Shareholder
records of the Customers, other than request for records of Shareholders pursuant to standard
subpoenas from state or federal government authorities (e.g., in divorce and criminal actions), the
Transfer Agent will endeavor to notify the Customers and to secure instructions from an authorized
officer of the Customers as to such inspection. The Transfer Agent expressly reserves the right,
however, to exhibit the Shareholder records to any person whenever it is advised by counsel that it
may be held liable for the failure to exhibit the Shareholder records to such person or if required
by law or court order.
15.3 Privacy Act Information Definition:
(a) Definition: Transfer Agent may receive information from Customer or may come into
possession of information that Customer is required to protect under Title V of the
Xxxxxx-Xxxxx-Xxxxxx Act of 1999 (“Privacy Act”) in connection with providing services to Customer
under this Agreement. For purposes of this Agreement, “Privacy Act Information” shall mean the
following types of information and other information of a similar nature (whether or not reduced to
writing): Shareholder information, non public personal information including “personally
identifiable financial information” whether provided directly by the Shareholder in connection with
obtaining a service or obtained from other sources, Shareholder financial information, Shareholder
names and other information related to Shareholders.
(b) Ownership: All notes, data, reference, materials, memoranda, documentation and records,
in any way incorporating or reflecting any of the Privacy Act Information shall belong exclusively
at all times to Customer and Transfer Agent agrees to turn over all copies of such materials in
Transfer Agent’s control or possession to Customer upon request or upon termination of this
Agreement, subject to applicable law.
(c) Confidentiality: Transfer Agent agrees during the term of this Agreement and thereafter
to hold in confidence and not to directly or indirectly reveal, report, publish, disclose or
transfer any of the Privacy Act Information to any person or entity, or utilize any of the Privacy
Act Information for any purpose, except in connection with providing services hereunder or as
required by law; provided, however, Transfer Agent may disclose such Privacy Act Information to its
third-party vendors for purposes of
17
performing services for Customer provides such third party vendors are contractually bound to keep
such information confidential.
16. Term and Termination.
16.1 Term. The initial term of this Agreement (the “Initial Term”) shall be for the
period January 1, 2002 until July 31, 2004, unless terminated pursuant to the provisions of this
Section 16. Unless a terminating party gives written notice to the other party one hundred
twenty (120) days before the expiration of the Initial Term this Agreement will renew automatically
from year to year (“Renewal Term”). If after the Initial Term, any party to this Agreement may
terminate this Agreement by providing notice to the other parties one hundred twenty (120) days
prior to the anticipated termination date. One hundred twenty (120) days before the expiration of
the Initial Term or a Renewal Term the parties to this Agreement will agree upon a Fee Schedule for
the upcoming Renewal Term.
16.2 Early Termination. Notwithstanding anything contained in this Agreement to the
contrary, should a Customer desire to move any of the services provided by the Transfer Agent for
the Customers hereunder to a successor service provider prior to the expiration of the then current
Initial or Renewal Term, or without the required notice period, the Transfer Agent shall make a
good faith effort to facilitate the conversion on such prior date, however, there can be no
guarantee that the Transfer Agent will be able to facilitate a conversion of services on such prior
date. In connection with the foregoing, should services be converted to a successor service
provider, or if the Customer is liquidated or its assets merged or purchased or the like with
another entity which does not utilize the services of the Transfer Agent, the fees payable to the
Transfer Agent shall be calculated as if the services had remained with the Transfer Agent until
the expiration of the then current Initial or Renewal Term and calculated at existing rates on the
date notice of termination was given to the Transfer Agent, and the payment of fees to the Transfer
Agent as set forth herein shall be accelerated to the date prior to the conversion or termination
of services. Section 16.2 shall not apply if the Transfer Agent is terminated for cause
under Section 16.4(a) of this Agreement.
16.3 Expiration of Term. After the expiration of the Initial Term or Renewal Term
whichever currently in effect, should either party exercise its right to terminate, all reasonable
out-of-pocket expenses or costs associated with the movement of records and material will be borne
by the Customer. Additionally, the Transfer Agent reserves the right to charge for any other
reasonable expenses associated with such termination and a de-conversion/transition fee in an
amount equal to 10% of the aggregate fees incurred by Customer during the immediately preceding
twelve (12) month period, provided, however, such fee shall in no event be less one thousand
dollars.
16.4 Termination.
This Agreement may be terminated in accordance with the following:
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(a) at any time by the parties upon a material breach of the representation
and warranties of Section 7, or of a covenant or term of this Agreement by the
other which is not cured within a period not to exceed thirty (30) days after the
date of written notice thereof by the other party;
(b) by Transfer Agent, at any time, in the event that during the term if this
Agreement, a bankruptcy or insolvency proceeding is filed by or against a Customer
or a trustee or receiver is appointed for any substantial part of Customer’s
property (and in a case of involuntary bankruptcy, insolvency or receivership
proceeding, there is entered an order for relief, or order appointing a receiver or
some similar order or decree and Customer does not succeed in having such order
lifted or stayed within sixty (60) days from the date of its entry), or Customer
makes an assignment of all or substantially all of its property for the benefit of
creditors or ceases to conduct its operations in the normal course or business.
16.5 Records. Upon receipt of written notice of termination, the parties will use
commercially practicable efforts to effect an orderly termination of this Agreement. Without
limiting the foregoing, Transfer Agent will deliver promptly to Customers, in machine readable form
on media as reasonably requested by Customers, all stockholder and other records, files and data
supplied to or compiled by Transfer Agent on behalf of Customers.
17. Assignment.
17.1 The Transfer Agent may, without further consent of the Customers assign its right and
obligations hereunto to any affiliated and registered transfer agent under Section 17(A)(c)(2) of
the Securities and Exchange Act. The Transfer Agent may not assign its rights or obligation
without the written consent of the Customer.
17.2 The Transfer Agent may, without further consent on the part of Customers, subcontract
with other subcontractors for telephone and mailing services as may be required from time to time;
provided, however, that the Transfer Agent shall be as fully responsible to the Customers for the
acts and omissions of any subcontractor as it is for its own acts and omissions.
17.3 This Agreement shall inure to the benefit of and be binding upon the parties and their
respective permitted successors and assigns.
18. Unaffiliated Third Parties.
Nothing herein shall impose any duty upon the Transfer Agent in connection with or make the
Transfer Agent liable for the actions or omissions to act of unaffiliated third parties such as, by
way of example and not limitation, airborne services, the U.S. mails
19
and telecommunication companies, provided, if the Transfer Agent selected such company, the
Transfer Agent shall have exercised due care in selecting the same.
19. Miscellaneous.
19.1 Notices.
Any notice or communication by the Transfer Agent or the Customers to the other is duly given
if in writing and delivered in person or mailed by first class mail, postage prepaid, telex,
telecopier or overnight air courier guaranteeing next day delivery, to the other’s address:
If to the Customers:
Xxx Xxxxxx Closed-End Funds
C/O Xxx Xxxxxx Investments Inc.
Xxx Xxxxxxxx Xxxxx
Xxxxxxxx Xxxxxxx, XX 00000
Telecopy No.: ( )xxx-xxxx
Attn: General Counsel
C/O Xxx Xxxxxx Investments Inc.
Xxx Xxxxxxxx Xxxxx
Xxxxxxxx Xxxxxxx, XX 00000
Telecopy No.: ( )xxx-xxxx
Attn: General Counsel
If
to the Transfer Agent:
EquiServe Trust Company, N.A.
c/o EquiServe Limited Partnership
000 Xxxxxx Xxxxxx
Xxxxxx, XX 00000
Telecopy No.: (000) 000-0000
Attn: President
EquiServe Trust Company, N.A.
c/o EquiServe Limited Partnership
000 Xxxxxx Xxxxxx
Xxxxxx, XX 00000
Telecopy No.: (000) 000-0000
Attn: President
The Transfer Agent and the Customers may, by notice to the other, designate additional or
different addresses for subsequent notices or communications.
19.2 Successors.
All the covenants and provisions of this agreement by or for the benefit of the Customers or
the Transfer Agent shall bind and inure to the benefit of their respective successors and assigns
hereunder.
19.3 Amendments.
This Agreement may be amended or modified by a written amendment executed by both parties
hereto and authorized or approved by a resolution of the Board of Directors of the Customers.
20
19.4 Severability.
If any term, provision, covenant or restriction of this Agreement is held by a court of
competent jurisdiction or other authority to be invalid, void or unenforceable, the remainder of
the terms, provision, covenants and restrictions of this Agreement shall remain in full force and
effect and shall in no way be affected, impaired or invalidated.
19.5 Governing Law.
This Agreement shall be governed by the laws of The Commonwealth of Massachusetts.
19.6 Force Majeure.
Notwithstanding anything to the contrary contained herein, Transfer Agent shall not be liable
for any delays or failures in performance resulting from acts beyond its reasonable control
including, without limitation, acts of God, shortage of supply, breakdowns or malfunctions,
interruptions or malfunction of computer facilities, or loss of data due to power failures or
mechanical difficulties with information storage or retrieval systems, labor difficulties, war, or
civil unrest.
19.7 Descriptive Headings.
Descriptive headings of the several sections of this Agreement are inserted for convenience
only and shall not control or affect the meaning or construction of any of the provisions hereof.
19.8 Third Party Beneficiaries.
The provisions of this Agreement are intended to benefit only the Transfer Agent and their
respective permitted successors and assigns. No rights shall be granted to any other person by
virtue of this agreement, and there are no third party beneficiaries hereof.
19.9 Survival.
All provisions regarding indemnification, warranty, liability and limits thereon, and
confidentiality and protection of proprietary rights and trade secrets shall survive the
termination of this Agreement.
19.10 Priorities.
In the event of any conflict, discrepancy, or ambiguity between the terms and conditions
contained in this Agreement and any schedules or attachments hereto, the terms and conditions
contained in this Agreement shall take precedence.
00
Xxxxxx Xxxxxxx Capital, Inc. dated November 12, 1997 and May 14, 1998 (attached as Exhibit C),
which shall be part of this Agreement for all Customers.
19.12 Counterparts.
This Agreement may be executed in any number of counterparts and each of such counterparts
shall for all purposes be deemed to be an original, and all such counterparts shall together
constitute but one and the same instrument.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed by one
of its officers thereunto duly authorized, all as of the date first written above.
Certain Xxx Xxxxxx Closed End Funds |
||||
By: | /s/ Xxxx X. Xxxxxxxx | |||
Name: | Xxxx X. Xxxxxxxx | |||
Title: | Treasurer | |||
EquiServe, Inc. EquiServe Trust Company, N.A. On Behalf of Both Entities: |
||||
By: | /s/ Xxxxxx X. Xxxxxx | |||
Name: | Xxxxxx X. Xxxxxx | |||
Title: | Managing Director | |||
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APPENDIX A
Xxx Xxxxxx Advantage Municipal Income Trust
Xxx Xxxxxx Advantage Municipal Income Trust II
Xxx Xxxxxx Advantage Pennsylvania Municipal Income Trust
Xxx Xxxxxx Bond
Xxx Xxxxxx California Municipal Trust
Xxx Xxxxxx California Quality Municipal Trust
Xxx Xxxxxx California Value Municipal Income Trust
Xxx Xxxxxx Florida Quality Municipal Trust
Xxx Xxxxxx High Income Trust
Xxx Xxxxxx High Income Trust II
Xxx Xxxxxx Income Trust
Xxx Xxxxxx Investment Grade Municipal Trust
Xxx Xxxxxx Massachusetts Value Municipal Income Trust
Xxx Xxxxxx Municipal Income Trust
Xxx Xxxxxx Municipal Opportunity Trust
Xxx Xxxxxx Municipal Opportunity Trust II
Xxx Xxxxxx Municipal Trust
Xxx Xxxxxx New York Quality Municipal Trust
Xxx Xxxxxx New York Value Municipal Income Trust
Xxx Xxxxxx Ohio Quality Municipal Trust
Xxx Xxxxxx Ohio Value Municipal Income Trust
Xxx Xxxxxx Pennsylvania Quality Municipal Trust
Xxx Xxxxxx Pennsylvania Value Municipal Income Trust
Xxx Xxxxxx Select Sector Municipal Trust
Xxx Xxxxxx Strategic Sector Municipal Trust
Xxx Xxxxxx Trust for Investment Grade California Municipals
Xxx Xxxxxx Trust for Investment Grade Florida Municipals
Xxx Xxxxxx Trust for Investment Grade Municipals
Xxx Xxxxxx Trust for Investment Grade New Jersey Municipals
Xxx Xxxxxx Trust for Investment Grade New York Municipals
Xxx Xxxxxx Trust for Investment Grade Pennsylvania Municipals
Xxx Xxxxxx Trust for Insured Municipals
Xxx Xxxxxx Value Municipal Income Trust
Xxx Xxxxxx Senior Income Trust
Xxx Xxxxxx Advantage Municipal Income Trust II
Xxx Xxxxxx Advantage Pennsylvania Municipal Income Trust
Xxx Xxxxxx Bond
Xxx Xxxxxx California Municipal Trust
Xxx Xxxxxx California Quality Municipal Trust
Xxx Xxxxxx California Value Municipal Income Trust
Xxx Xxxxxx Florida Quality Municipal Trust
Xxx Xxxxxx High Income Trust
Xxx Xxxxxx High Income Trust II
Xxx Xxxxxx Income Trust
Xxx Xxxxxx Investment Grade Municipal Trust
Xxx Xxxxxx Massachusetts Value Municipal Income Trust
Xxx Xxxxxx Municipal Income Trust
Xxx Xxxxxx Municipal Opportunity Trust
Xxx Xxxxxx Municipal Opportunity Trust II
Xxx Xxxxxx Municipal Trust
Xxx Xxxxxx New York Quality Municipal Trust
Xxx Xxxxxx New York Value Municipal Income Trust
Xxx Xxxxxx Ohio Quality Municipal Trust
Xxx Xxxxxx Ohio Value Municipal Income Trust
Xxx Xxxxxx Pennsylvania Quality Municipal Trust
Xxx Xxxxxx Pennsylvania Value Municipal Income Trust
Xxx Xxxxxx Select Sector Municipal Trust
Xxx Xxxxxx Strategic Sector Municipal Trust
Xxx Xxxxxx Trust for Investment Grade California Municipals
Xxx Xxxxxx Trust for Investment Grade Florida Municipals
Xxx Xxxxxx Trust for Investment Grade Municipals
Xxx Xxxxxx Trust for Investment Grade New Jersey Municipals
Xxx Xxxxxx Trust for Investment Grade New York Municipals
Xxx Xxxxxx Trust for Investment Grade Pennsylvania Municipals
Xxx Xxxxxx Trust for Insured Municipals
Xxx Xxxxxx Value Municipal Income Trust
Xxx Xxxxxx Senior Income Trust