STOCK TRANSFER AGENCY AGREEMENT
AGREEMENT, made as of September 24, 2002, by and between XXXXXXXXX XXXXXX
INTERMEDIATE MUNICIPAL FUND INC., a corporation organized and existing under the
laws of the State of Maryland (hereinafter referred to as the "Customer"), and
THE BANK OF NEW YORK, a New York trust company (hereinafter referred to as the
"Bank"). Schedule A is deemed a part of this Agreement and all functions and
activities contained in Schedule A are subject to the provisions of this
Agreement.
W I T N E S S E T H:
That for and in consideration of the mutual promises hereinafter set
forth, the parties hereto covenant and agree as follows:
ARTICLE I
DEFINITIONS
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Whenever used in this Agreement, the following words and phrases shall
have the following meanings:
1. "Business Day" shall be deemed to be each day on which the Bank is
open for business.
2. "Certificate" shall mean any notice, instruction, or other instrument
in writing, authorized or required by this Agreement to be given to the Bank by
the Customer which is signed by any Officer, as hereinafter defined, and
actually received by the Bank.
3. "Officer" shall be deemed to be the Customer's Chief Executive Officer,
President, any Vice President, the Secretary, the Treasurer, the Controller, any
Assistant Treasurer, and any Assistant Secretary duly authorized by the Board of
Directors of the Customer to execute any Certificate, instruction, notice or
other instrument on behalf of the Customer and named in a Certificate, as such
Certificate may be amended from time to time.
4. "Shares" shall mean all or any part of each class of the shares of
capital stock of the Customer which from time to time are authorized and/or
issued by the Customer and identified in a Certificate of the Secretary of the
Customer under corporate seal, as such Certificate may be amended from time to
time, with respect to which the Bank is to act hereunder.
ARTICLE II
APPOINTMENT OF BANK
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1. The Customer hereby constitutes and appoints the Bank as its agent to
perform the services described herein and as more particularly described in
Schedule I attached hereto (the "Services"), and the Bank hereby accepts
appointment as such agent and agrees to perform the Services in accordance with
the terms hereinafter set forth.
2. In connection with such appointment, the Customer shall deliver
the following documents to the Bank:
(a) A certified copy of the Certificate of Incorporation or other
document evidencing the Customer's form of organization (the
"Charter") and all amendments thereto;
(b) A certified copy of the By-Laws of the Customer;
(c) A certified copy of a resolution of the Board of Directors of the
Customer appointing the Bank to perform the Services and authorizing
the execution and delivery of this Agreement;
(d) A Certificate signed by the Secretary of the Customer specifying:
the number of authorized Shares, the number of such authorized
Shares issued and currently outstanding, and the names and specimen
signatures of all persons duly authorized by the Board of Directors
of the Customer to execute any Certificate on behalf of the
Customer, as such Certificate may be amended from time to time;
(e) A Specimen Share certificate for each class of Shares in the form
approved by the Board of Directors of the Customer, together with a
Certificate signed by the Secretary of the Customer as to such
approval and covenanting to supply a new such Certificate and
specimen whenever such form shall change;
(f) An opinion of counsel for the Customer, in a form reasonably
satisfactory to the Bank, with respect to the validity of the
authorized and outstanding Shares, the obtaining of all necessary
governmental consents, whether such Shares are fully paid and
non-assessable and the status of such Shares under the Securities
Act of 1933, as amended, and any other applicable law or
regulation (I.E., if subject to registration, that they have been
registered and that the Registration Statement has become
effective or, if exempt, the specific grounds therefor);
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(g) A list of the name, address, social security or taxpayer
identification number of each Shareholder, number of Shares owned,
certificate numbers, and whether any "stops" have been placed; and
(h) An opinion of counsel for the Customer, in a form satisfactory to
the Bank, with respect to the due authorization by the Customer and
the validity and effectiveness of the use of facsimile signatures by
the Bank in connection with the countersigning and registering of
Share certificates of the Customer.
3. The Customer shall furnish the Bank with a sufficient supply of blank
Share certificates and from time to time will renew such supply upon request of
the Bank. Such blank Share certificates shall be properly signed, by facsimile
or otherwise, by Officers of the Customer authorized by law or by the By-Laws to
sign Share certificates, and, if required, shall bear the corporate seal or a
facsimile thereof.
ARTICLE III
AUTHORIZATION AND ISSUANCE OF SHARES
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1. The Customer shall deliver to the Bank the following documents on or
before the effective date of any increase, decrease or other change in the total
number of Shares authorized to be issued:
(a) A certified copy of the amendment to the Charter giving effect to
such increase, decrease or change;
(b) An opinion of counsel for the Customer, in a form satisfactory to
the Bank, with respect to the validity of the Shares, the
obtaining of all necessary governmental consents, whether such
Shares are fully paid and non-assessable and the status of such
Shares under the Securities Act of 1933, as amended, and any
other applicable federal law or regulations (I.E., if subject to
registration, that they have been registered and that the
Registration Statement has become effective or, if exempt, the
specific grounds therefor); and
(c) In the case of an increase, if the appointment of the Bank was
theretofore expressly limited, a certified copy of a resolution of
the Board of Directors of the Customer increasing the authority of
the Bank.
2. Prior to the issuance of any additional Shares pursuant to stock
dividends, stock splits or otherwise, and prior to any reduction in the number
of Shares outstanding, the Customer shall deliver the following documents to the
Bank:
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(a) A certified copy of the resolutions adopted by the Board of
Directors and/or the shareholders of the Customer authorizing such
issuance of additional Shares of the Customer or such reduction, as
the case may be;
(b) A certified copy of the order or consent of each governmental or
regulatory authority required by law as a prerequisite to the
issuance or reduction of such Shares, as the case may be, and an
opinion of counsel for the Customer that no other order or consent
is required; and
(c) An opinion of counsel for the Customer, in a form satisfactory to
the Bank, with respect to the validity of the Shares, the
obtaining of all necessary governmental consents, whether such
Shares are fully paid and non-assessable and the status of such
Shares under the Securities Act of 1933, as amended, and any
other applicable law or regulation (I.E., if subject to
registration, that they have been registered and that the
Registration Statement has become effective, or, if exempt, the
specific grounds therefor).
ARTICLE IV
RECAPITALIZATION OR CAPITAL ADJUSTMENT
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1. In the case of any negative stock split, recapitalization or other
capital adjustment requiring a change in the form of Share certificates, the
Bank will issue Share certificates in the new form in exchange for, or upon
transfer of, outstanding Share certificates in the old form, upon receiving:
(a) A Certificate authorizing the issuance of Share certificates in
the new form;
(b) A certified copy of any amendment to the Charter with respect to
the change;
(c) Specimen Share certificates for each class of Shares in the new form
approved by the Board of Directors of the Customer, with a
Certificate signed by the Secretary of the Customer as to such
approval;
(d) A certified copy of the order or consent of each governmental or
regulatory authority required by law as a prerequisite to the
issuance of the Shares in the new form, and an opinion of counsel
for the Customer that the order or consent of no other governmental
or regulatory authority is required; and
(e) An opinion of counsel for the Customer, in a form satisfactory to
the Bank, with respect to the validity of the Shares in the new
form, the obtaining of all necessary governmental consents,
whether such Shares are fully paid and non-assessable and the
status of such Shares under the Securities Act of 1933, as
amended, and any other applicable law or regulation (I.E., if
subject to registration, that the Shares have been registered and
that the Registration Statement has become effective or, if
exempt, the specific grounds therefor).
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2. The Customer shall furnish the Bank with a sufficient supply of blank
Share certificates in the new form, and from time to time will replenish such
supply upon the request of the Bank. Such blank Share certificates shall be
properly signed, by facsimile or otherwise, by Officers of the Customer
authorized by law or by the By-Laws to sign Share certificates and, if required,
shall bear the corporate seal or a facsimile thereof.
ARTICLE V
ISSUANCE AND TRANSFER OF SHARES
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1. The Bank will issue and transfer Shares in certificated form as
follows:
(a) The Bank will issue Share certificates upon receipt of a
Certificate from an Officer, but shall not be required to issue
Share certificates after it has received from an appropriate
federal or state authority written notification that the sale of
Shares has been suspended or discontinued, and the Bank shall be
entitled to rely upon such written notification. The Bank shall
not be responsible for the payment of any original issue or other
taxes required to be paid by the Customer in connection with the
issuance of any Shares.
(b) Shares will be transferred upon presentation to the Bank of Share
certificates in form deemed by the Bank properly endorsed for
transfer, accompanied by such documents as the Bank deems
necessary to evidence the authority of the person making such
transfer, and bearing satisfactory evidence of the payment of
applicable stock transfer taxes. In the case of small estates
where no administration is contemplated, the Bank may, when
furnished with an appropriate surety bond, and without further
approval of the Customer, transfer Shares registered in the name
of the decedent where the current market value of the Shares
being transferred does not exceed such amount as may from time to
time be prescribed by the various states. The Bank reserves the
right to refuse to transfer Shares until it is satisfied that the
endorsements on Share certificates are valid and genuine, and for
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that purpose it may require, unless otherwise instructed by an
Officer of the Customer, a guaranty of signature by an "eligible
guarantor institution" meeting the requirements of the Bank,
which requirements include membership or participation in STAMP
or such other "signature guarantee program" as may be determined
by the Bank in addition to, or in substitution for, STAMP, all in
accordance with the Securities Exchange Act of 1934, as amended.
The Bank also reserves the right to refuse to transfer Shares
until it is satisfied that the requested transfer is legally
authorized, and it shall incur no liability for the refusal in
good faith to make transfers which the Bank, in its reasonable
judgment, deems improper or unauthorized, or until it is
satisfied that there is no basis to any claims adverse to such
transfer. The Bank may, in effecting transfers of Shares, rely
upon those provisions of the Uniform Act for the Simplification
of Fiduciary Security Transfers or the Uniform Commercial Code,
as the same may be amended from time to time, applicable to the
transfer of securities, and the Customer shall indemnify the Bank
for any act done or omitted by it in good faith in reliance upon
such laws.
(c) All certificates representing Shares that are subject to
restrictions on transfer (E.G., securities acquired pursuant to
an investment representation, securities held by controlling
persons, securities subject to stockholders' agreement, etc.),
shall be stamped with a legend describing the extent and
conditions of the restrictions or referring to the source of such
restrictions. The Bank assumes no responsibility with respect to
the transfer of restricted securities where counsel for the
Customer advises that such transfer may be properly effected.
2. The Bank will issue and transfer Shares in book-entry form as
follows:
(a) Shares may be maintained by the Bank in book-entry form known as the
"Direct Registration System" ("DRS"). Upon issuance of Shares, the
Shares of each registered owner will be credited to the account of
each such registered owner (the registered owner of Shares is
referred to herein as, or, if there are more than one registered
owner of the same Shares, such registered owners are collectively
referred to herein as, the "Registered Owner").
(b) Customer understands that Profile is a required feature of DRS.
Profile allows a DTC participant claiming to act on behalf of the
Registered Owner of Shares, to direct the Bank to transfer to such
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DTC participant the Shares designated by such DTC participant
without receipt by the Bank of such prior written authorization from
the Registered Owner to transfer such Shares.
(c) Customer understands the Bank will not verify, determine or
otherwise ascertain that the DTC participant which is claiming to be
acting on behalf of a Registered Owner is, in fact, authorized to
act on behalf of such Registered Owner. Moreover, Customer agrees
that the Bank shall have no liability for relying upon and complying
with directions from a DTC participant as set forth above; and
Customer shall indemnify and hold harmless the Bank from and against
any liability, expense, damage, loss and judgment arising from or
related to the foregoing (including reasonable attorneys fees and
expenses and expenses arising from or connected with the enforcement
of this provision). For the avoidance of doubt, (i) the Bank shall
be fully protected by the foregoing limitation of liability and
indemnification with respect to reliance upon and compliance with
instructions from the DTC participant even if the Bank's reliance
on, and compliance with, such instructions is determined by a final,
non-appealable order or judgment of a court of competent
jurisdiction to constitute negligence, willful misconduct, breach of
any duty owed by the Bank to such Registered Owner or violation of
any law and (ii) the forgoing shall not apply to the manner in which
the Bank carries out actual transfer of the Shares which are the
subject of the DTC participant's instruction, which transfer shall
continue to be governed by Article VIII, Section 6 hereof. By way of
example and not by way of limitation, if a court determines that the
transfer of Shares pursuant to a DTC participant's instruction
without obtaining prior authorization from the Registered Owner
constitutes negligence, the Bank will nevertheless be protected
under this subparagraph (c); on the other hand, in carrying out such
instructions, if the Bank transfers Shares from the wrong account or
to the wrong DTC participant, the obligation to indemnify the Bank
shall be determined in accordance with Article VIII, Section 6
hereof. In the event of a loss or damage to Customer or a Registered
Owner arising from operation of the DRS, the Bank will reasonably
assist Customer in identifying the responsible persons and
recovering the loss and/or compensation for damages, including any
expenses.
ARTICLE VI
DIVIDENDS AND DISTRIBUTIONS
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1. The Customer shall furnish to the Bank a copy of a resolution of its
Board of Directors, certified by the Secretary or any Assistant Secretary,
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either (i) setting forth the date of the declaration of a dividend or
distribution, the date of accrual or payment, as the case may be, the record
date as of which shareholders entitled to payment, or accrual, as the case may
be, shall be determined, the amount per Share of such dividend or distribution,
the payment date on which all previously accrued and unpaid dividends are to be
paid, and the total amount, if any, payable to the Bank on such payment date, or
(ii) authorizing the declaration of dividends and distributions on a periodic
basis and authorizing the Bank to rely on a Certificate setting forth the
information described in subsection (i) of this paragraph.
2. Prior to the payment date specified in such Certificate or resolution,
as the case may be, the Customer shall, in the case of a cash dividend or
distribution, pay to the Bank an amount of cash, sufficient for the Bank to make
the payment, specified in such Certificate or resolution, to the shareholders of
record as of such payment date. The Bank will, upon receipt of any such cash,
(i) in the case of shareholders who are participants in a dividend reinvestment
and/or cash purchase plan of the Customer, reinvest such cash dividends or
distributions in accordance with the terms of such plan, and (ii) in the case of
shareholders who are not participants in any such plan, make payment of such
cash dividends or distributions to the shareholders of record as of the record
date by mailing a check, payable to the registered shareholder, to the address
of record or dividend mailing address. The Bank shall not be liable for any
improper payment made in accordance with a Certificate or resolution described
in the preceding paragraph. If the Bank shall not receive sufficient cash prior
to the payment date to make payments of any cash dividend or distribution
pursuant to subsections (i) and (ii) above to all shareholders of the Customer
as of the record date, the Bank shall, upon notifying the Customer, withhold
payment to all shareholders of the Customer as of the record date until
sufficient cash is provided to the Bank.
3. It is understood that the Bank shall in no way be responsible for
the determination of the rate or form of dividends or distributions due to
the shareholders.
4. It is understood that the Bank shall file such appropriate information
returns concerning the payment of dividends and distributions with the proper
federal, state and local authorities as are required by law to be filed by the
Customer but shall in no way be responsible for the collection or withholding of
taxes due on such dividends or distributions due to shareholders, except and
only to the extent required of it by applicable law.
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ARTICLE VII
CONCERNING THE CUSTOMER
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1. The Customer shall promptly deliver to the Bank written notice of any
change in the Officers authorized to sign Share certificates, Certificates,
notifications or requests, together with a specimen signature of each new
Officer. In the event any Officer who shall have signed manually or whose
facsimile signature shall have been affixed to blank Share certificates shall
die, resign or be removed prior to issuance of such Share certificates, the Bank
may issue such Share certificates as the Share certificates of the Customer
notwithstanding such death, resignation or removal, and the Customer shall
promptly deliver to the Bank such approvals, adoptions or ratifications as may
be required by law.
2. Each copy of the Charter of the Customer and copies of all amendments
thereto shall be certified by the Secretary of State (or other appropriate
official) of the state of incorporation, and if such Charter and/or amendments
are required by law also to be filed with a county or other officer or official
body, a certificate of such filing shall be filed with a certified copy
submitted to the Bank. Each copy of the By-Laws and copies of all amendments
thereto, and copies of resolutions of the Board of Directors of the Customer,
shall be certified by the Secretary or an Assistant Secretary of the Customer
under the corporate seal.
3. Customer hereby represents and warrants:
(a) It is a corporation duly organized and validly existing under the
laws of Maryland.
(b) This Agreement has been duly authorized, executed and delivered
on its behalf and constitutes the legal, valid and binding
obligation of Customer. The execution, delivery and performance
of this Agreement by Customer do not and will not violate any
applicable law or regulation and do not require the consent of
any governmental or other regulatory body except for such
consents and approvals as have been obtained and are in full
force and effect.
ARTICLE VIII
CONCERNING THE BANK
1. The Bank represents and warrants to the Customer that:
(a) It is a national banking association with trust powers existing and
in good standing under the laws of the United States.
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(b) It is duly qualified to carry on its business in the State of New
York.
(c) This Agreement has been duly authorized, executed and delivered
on its behalf and constitutes the legal, valid and binding
obligation of the Bank. The execution, delivery and performance
of this Agreement by the Bank do not and will not violate any
applicable law or regulation and do not require the consent of
any governmental or other regulatory body except for such
consents and approvals as have been obtained and are in full
force and effect.
(d) It will maintain its registration as a transfer agent as provided in
Section 17(A)(c) of the Securities Exchange Act of 1934, as amended,
(the "1934 Act") and shall comply with all applicable provisions of
Section 17A of the 1934 Act and the rules promulgated thereunder, as
may be amended from time to time, including rules relating to record
retention.
(e) It shall create and maintain all records required of it pursuant to
its duties hereunder and as set forth in Schedule A in accordance
with all applicable laws, rules and regulations, including records
required by Section 31(a) of the Investment Company Act of 1940, as
amended ("1940 Act"), and the rules thereunder. Where applicable,
such records shall be maintained by the Bank for the periods and in
the places required by Rule 31a-2 under the 1940 Act. To the extent
required by Section 31 of the 1940 Act and the rules thereunder, all
such records prepared or maintained by the Bank relating to the
services to be performed by the Bank hereunder are the property of
the Customer and will be preserved, maintained and made available in
accordance with such Section and Rules, and will be surrendered
promptly to the Customer on and in accordance with its request.
(f) It has and will continue to have access to the necessary facilities,
equipment and personnel to perform its duties and obligations under
this Agreement.
2. The Bank shall not be liable and shall be fully protected in acting
upon any oral instruction, writing or document reasonably believed by it to be
genuine and to have been given, signed or made by the proper person or persons
and shall not be held to have any notice of any change of authority of any
person until receipt of written notice thereof from an Officer of the Customer.
It shall also be protected in processing Share certificates which it reasonably
believes to bear the proper manual or facsimile signatures of the duly
authorized Officer or Officers of the Customer and the proper countersignature
of the Bank.
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3. The Bank may establish such additional procedures, rules and
regulations governing the transfer or registration of Share certificates as it
may deem advisable and consistent with such rules and regulations generally
adopted by bank transfer agents.
4. The Bank may keep such records as it deems advisable but not
inconsistent with resolutions adopted by the Board of Directors of the Customer.
The Bank may deliver to the Customer from time to time at its discretion, for
safekeeping or disposition by the Customer in accordance with law, such records,
papers, Share certificates which have been cancelled in transfer or exchange and
other documents accumulated in the execution of its duties hereunder as the Bank
may deem expedient, other than those which the Bank is itself required to
maintain pursuant to applicable laws and regulations, and the Customer shall
assume all responsibility for any failure thereafter to produce any record,
paper, cancelled Share certificate or other document so returned, if and when
required. The records maintained by the Bank pursuant to this paragraph which
have not been previously delivered to the Customer pursuant to the foregoing
provisions of this paragraph shall be considered to be the property of the
Customer, shall be made available upon request for inspection by the Officers,
employees and auditors of the Customer, and shall be delivered to the Customer
upon request and in any event upon the date of termination of this Agreement, as
specified in Article IX of this Agreement, in the form and manner kept by the
Bank on such date of termination or such earlier date as may be requested by the
Customer.
5. The Bank may employ agents or attorneys-in-fact and the expense shall
be borne in accordance with Schedule A hereto, and shall be not liable for any
loss or expense arising out of, or in connection with, the actions or omissions
to act of its agents or attorneys-in-fact, so long as the Bank acts in good
faith and without negligence or willful misconduct in connection with the
selection and retention of such agents or attorneys-in-fact.
6. The Bank shall only be liable for any loss or damage arising out of its
own negligence or willful misconduct; provided, however, that the Bank shall not
be liable for any indirect, special, punitive or consequential damages.
7. The Customer shall indemnify and hold harmless the Bank from and
against any and all claims (whether with or without basis in fact or law),
costs, demands, expenses and liabilities, including reasonable attorney's fees,
which the Bank may sustain or incur or which may be asserted against the Bank
except for any liability which the Bank has assumed pursuant to the immediately
preceding section. The Bank shall be deemed not to have acted with negligence
and not to have engaged in willful misconduct by reason of or as a result of any
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action taken or omitted to be taken by the Bank without its own negligence or
willful misconduct in reliance upon (i) any provision of this Agreement, (ii)
any instrument, order or Share certificate reasonably believed by it to be
genuine and to be signed, countersigned or executed by any duly authorized
Officer of the Customer, (iii) any Certificate or other instructions of an
Officer, (iv) any opinion of legal counsel for the Customer or the Bank, or (v)
any law, act, regulation or any interpretation of the same even though such law,
act, or regulation may thereafter have been altered, changed, amended or
repealed. Nothing contained herein shall limit or in any way impair the right of
the Bank to indemnification under any other provision of this Agreement.
8. If an action, claim or legal proceeding (collectively "Proceeding")
shall be brought or asserted against the Bank in respect of which indemnity may
be sought by the Bank pursuant to the preceding paragraph, the Bank shall
promptly (and in no event more than ten (10) days after receipt of notice of
such Proceeding) notify the Customer of such Proceeding. The failure of the Bank
to so notify the Customer shall not impair the Bank's ability to seek
indemnification from the Customer (but only for costs, expenses and liabilities
incurred after such notice) unless such failure adversely affects the Customer's
ability to adequately oppose or defend such Proceeding. Upon receipt of such
notice from the Bank, the Customer shall be entitled to participate in such
Proceeding and, to the extent that it shall so desire and provided no conflict
of interest exists as specified in subparagraph (b) below or there are no other
defenses available to the Bank as specified in subparagraph (d) below, to assume
the defense thereof with counsel reasonably satisfactory to the Bank (in which
case all attorney's fees and expenses shall be borne by the Customer) and the
Customer shall in good faith defend the Bank. The Bank shall have the right to
employ separate counsel in any such Proceeding and to participate in the defense
thereof, but the fees and expenses of such counsel shall be borne by the Bank
unless (a) the Customer agrees in writing to pay such fees and expenses, (b) the
Bank shall have reasonably and in good faith concluded that there is a conflict
of interest between the Customer and the Bank in the conduct of the defense of
such action, which the parties are not willing to waive, (c) the Customer fails,
within ten (10) days prior to the date the first response or appearance is
required to be made in such Proceeding, to assume the defense of such Proceeding
with counsel reasonably satisfactory to the Bank or (d) there are legal defenses
available to the Bank that are different from or are in addition to those
available to the Customer.
9. Specifically, but not by way of limitation, the Customer shall
indemnify and hold harmless the Bank from and against any and all claims
(whether with or without basis in fact or law), costs, demands, expenses and
liabilities, including reasonable attorney's fees, of any and every nature which
the Bank may sustain or incur or which may be asserted against the Bank in
connection with the genuineness of a Share certificate, the Bank's due
authorization by the Customer to issue Shares and the form and amount of
authorized Shares.
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10. The Bank shall not incur any liability hereunder if by reason of any
act of God or war or other circumstances beyond its control, it, or its
employees, officers or directors shall be prevented, delayed or forbidden from,
or be subject to any civil or criminal penalty on account of, doing or
performing any act or thing which by the terms of this Agreement it is provided
shall be done or performed or by reason of any nonperformance or delay, caused
as aforesaid, in the performance of any act or thing which by the terms of this
Agreement it is provided shall or may be done or performed, provided that the
Bank maintains and implements a disaster recovery plan designed to comply with
applicable banking regulations.
11. At any time the Bank may apply to an Officer of the Customer for
written instructions with respect to any matter arising in connection with the
Bank's duties and obligations under this Agreement, and the Bank shall not be
liable for any action taken or omitted to be taken by the Bank in good faith in
accordance with such instructions. Such application by the Bank for instructions
from an Officer of the Customer may, at the option of the Bank, set forth in
writing any action proposed to be taken or omitted to be taken by the Bank with
respect to its duties or obligations under this Agreement and the date on and/or
after which such action shall be taken, and the Bank shall not be liable for any
action taken or omitted to be taken in accordance with a proposal included in
any such application on or after the date specified therein unless, prior to
taking or omitting to take any such action, the Bank has received written
instructions in response to such application specifying the action to be taken
or omitted. The Bank may consult counsel to the Customer or its own counsel, at
the reasonable expense of the Customer, and shall be fully protected with
respect to anything done or omitted by it in good faith in accordance with the
advice or opinion of such counsel.
12. When mail is used for delivery of non-negotiable Share certificates,
the value of which does not exceed the limits of the Bank's Blanket Bond, the
Bank shall send such non-negotiable Share certificates by first class mail, and
such deliveries will be covered while in transit by the Bank's Blanket Bond.
Non-negotiable Share certificates, the value of which exceed the limits of the
Bank's Blanket Bond, will be sent by insured registered mail. Negotiable Share
certificates will be sent by insured registered mail. The Bank shall advise the
Customer of any Share certificates returned as undeliverable after being mailed
as herein provided for.
13. The Bank may issue new Share certificates in place of Share
certificates represented to have been lost, stolen or destroyed upon receiving
instructions in writing from an Officer and indemnity satisfactory to the Bank.
Such instructions from the Customer shall be in such form as approved by the
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Board of Directors of the Customer in accordance with applicable law or the
By-Laws of the Customer governing such matters. If the Bank receives written
notification from the owner of the lost, stolen or destroyed Share certificate
within a reasonable time after he has notice of it, the Bank shall promptly
notify the Customer and shall act pursuant to written instructions signed by an
Officer. If the Customer receives such written notification from the owner of
the lost, stolen or destroyed Share certificate within a reasonable time after
he has notice of it, the Customer shall promptly notify the Bank and the Bank
shall act pursuant to written instructions signed by an Officer. The Bank shall
not be liable for any act done or omitted by it pursuant to the written
instructions described herein. The Bank may issue new Share certificates in
exchange for, and upon surrender of, mutilated Share certificates.
14. The Bank will issue and mail subscription warrants for Shares, Shares
representing stock dividends, exchanges or splits, or act as conversion agent
upon receiving written instructions from an Officer and such other documents as
the Bank may deem necessary.
15. The Bank will supply shareholder lists to the Customer from time to
time upon receiving a request therefor from an Officer of the Customer.
16. The Bank agrees that all books, records, information and data
pertaining to the business of the Customer or its prior, present or potential
shareholders which are exchanged or received pursuant to the negotiation or the
carrying out of this Agreement shall remain confidential, shall be used only for
the purposes contemplated by this Agreement, and shall not be voluntarily
disclosed to any other person, except as may be requested by a governmental
entity or as may be required by law or which the Bank deems in its sole
discretion to be necessary for the performance of the services. The foregoing
shall not apply to information which (a) is in the public domain at the time of
the disclosure, (b) prior to disclosure is within the legitimate possession of
the Bank, (c) becomes known to the Bank from a third party without restriction,
(d) is independently developed by the Bank or (e) is approved for release by
written authorization of the Customer. In case of any requests or demands for
the inspection of the shareholder records of the Customer, the Bank will notify
the Customer and endeavor to secure instructions from an Officer as to such
inspection. The Bank reserves the right, however, to exhibit the shareholder
records to any person whenever it is advised by its counsel that there is a
reasonable likelihood that the Bank will be held liable for the failure to
exhibit the shareholder records to such person.
-14-
17. At the request of an Officer, the Bank will address and mail such
appropriate notices to shareholders as the Customer may direct.
18. Notwithstanding any provisions of this Agreement to the contrary, the
Bank shall be under no duty or obligation to inquire into, and shall not be
liable for:
(a) The legality of the issue, sale or transfer of any Shares, the
sufficiency of the amount to be received in connection therewith, or
the authority of the Customer to request such issuance, sale or
transfer;
(b) The legality of the purchase of any Shares, the sufficiency of the
amount to be paid in connection therewith, or the authority of the
Customer to request such purchase;
(c) The legality of the declaration of any dividend by the Customer,
or the legality of the issue of any Shares in payment of any
stock dividend; or
(d) The legality of any recapitalization or readjustment of the
Shares.
19. The Bank shall be entitled to receive and the Customer hereby agrees
to pay to the Bank for its performance hereunder (i) reasonable out-of-pocket
expenses (including reasonable legal expenses and reasonable attorney's fees)
incurred in connection with this Agreement and its performance hereunder, and
(ii) the compensation for services as set forth in Schedule I.
20. The Bank shall not be responsible for any money, whether or not
represented by any check, draft or other instrument for the payment of money,
received by it on behalf of the Customer, until the Bank actually receives and
collects such funds.
21. The Bank shall have no duties or responsibilities whatsoever except
such duties and responsibilities as are specifically set forth in this
Agreement, and no covenant or obligation shall be implied against the Bank in
connection with this Agreement.
ARTICLE IX
TERMINATION
-----------
Either of the parties hereto may terminate this Agreement by giving to the
other party a notice in writing specifying the date of such termination, which
shall be not less than 60 days after the date of receipt of such notice. In the
event such notice is given by the Customer, it shall be accompanied by a copy of
a resolution of the Board of Directors of the Customer, certified by its
-15-
Secretary, electing to terminate this Agreement and designating a successor
transfer agent or transfer agents. In the event such notice is given by the
Bank, the Customer shall, on or before the termination date, deliver to the Bank
a copy of a resolution of its Board of Directors certified by its Secretary
designating a successor transfer agent or transfer agents. In the absence of
such designation by the Customer, the Bank may designate a successor transfer
agent. If the Customer fails to designate a successor transfer agent and if the
Bank is unable to find a successor transfer agent, the Customer shall, upon the
date specified in the notice of termination of this Agreement and delivery of
the records maintained hereunder, be deemed to be its own transfer agent and the
Bank shall thereafter be relieved of all duties and responsibilities hereunder.
Upon termination hereof, the Customer shall pay to the Bank such compensation as
may be due to the Bank as of the date of such termination, and shall reimburse
the Bank for any disbursements and expenses made or incurred by the Bank and
payable or reimbursable hereunder. The Bank shall, promptly upon such
termination, transfer all records and shall cooperate in the transfer of such
duties and responsibilities.
ARTICLE X
MISCELLANEOUS
-------------
1. The indemnities and confidentiality provisions contained herein shall
be continuing obligations of the Customer, its successors and assigns,
notwithstanding the termination of this Agreement.
2. Any notice or other instrument in writing, authorized or required by
this Agreement to be given to the Customer shall be sufficiently given if
addressed to the Customer and mailed or delivered to it at Xxxxxxxxx Xxxxxx
Intermediate Municipal Fund Inc., 000 Xxxxx Xxxxxx, Xxx Xxxx, XX 00000,
Attention: Xxxxxxxx Xxxxx, Vice President for Operations, Telephone: (212)
000-0000, Telecopy: (000) 000-0000 , or at such other place as the Customer may
from time to time designate in writing.
3. Any notice or other instrument in writing, authorized or required by
this Agreement to be given to the Bank shall be sufficiently given if addressed
to the Bank and mailed or delivered to it at its office at 000 Xxxxxxx Xxxxxx
(00X), Xxx Xxxx, Xxx Xxxx 00000 or at such other place as the Bank may from time
to time designate in writing.
4. This Agreement may not be amended or modified in any manner except by a
written agreement duly authorized and executed by both parties. Any duly
authorized Officer may amend any Certificate naming Officers authorized to
execute and deliver Certificates, instructions, notices or other instruments,
and the Secretary or any Assistant Secretary may amend any Certificate listing
-16-
the shares of capital stock of the Customer for which the Bank performs Services
hereunder.
5. This Agreement shall extend to and shall be binding upon the parties
hereto and their respective successors and assigns; provided, however, that this
Agreement shall not be assignable by either party without the prior written
consent of the other party, and provided, further, that any reorganization,
merger, consolidation, or sale of assets, by the Bank shall not be deemed to
constitute an assignment of this Agreement, provided that the surviving entity
is duly registered as a transfer agent pursuant to Section 17A(c)(2) of the 1934
Act and is qualified to perform all duties required under this Agreement.
6. This Agreement shall be governed by and construed in accordance with
the laws of the State of New York. The parties agree that, all actions and
proceedings arising out of this Agreement or any of the transactions
contemplated hereby, shall be brought in the United States District Court for
the Southern District of New York or in a New York State Court in the County of
New York and that, in connection with any such action or proceeding, submit to
the jurisdiction of, and venue in, such court. Each of the parties hereto also
irrevocably waives all right to trial by jury in any action, proceeding or
counterclaim arising out of this Agreement or the transactions contemplated
hereby.
7. This Agreement may be executed in any number of counterparts each of
which shall be deemed to be an original; but such counterparts, together, shall
constitute only one instrument.
8. The provisions of this Agreement are intended to benefit only the Bank
and the Customer, and no rights shall be granted to any other person by virtue
of this Agreement.
-17-
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective corporate officers, thereunto duly authorized and
their respective corporate seals to be hereunto affixed, as of the day and year
first above written.
Attest: XXXXXXXXX XXXXXX INTERMEDIATE
MUNICIPAL FUND INC.
/s/ Xxxxxxx X. Xxxxxxx By: /s/ Xxxxx X. Xxxxxxx
------------------------------- -------------------------------
Secretary Name: Xxxxx X. Xxxxxxx
-----------------------------
Title: Chief Executive Officer
-----------------------------
Attest: THE BANK OF NEW YORK
/s/ Xxxxx Xxxxx By: /s/ Xxxxxxx Xxxxx
------------------------------- -------------------------------
Vice President Name: Xxxxxxx Xxxxx
-----------------------------
Title: Assistant Treasurer
-----------------------------
================================================================================
STOCK TRANSFER AGENCY AGREEMENT
between
XXXXXXXXX XXXXXX
INTERMEDIATE MUNICIPAL FUND INC.
and
THE BANK OF NEW YORK
Dated as of September 24, 2002
ACCOUNT NUMBER(S) ___________________________
================================================================================
________
Schedule I THE
BANK OF
NEW YORK
________
STOCK TRANSFER FEE PROPOSAL
FOR
XXXXXXXXX XXXXXX CLOSED END FUNDS
July 26, 2002
*Updated September 30, 2002 (DRP Plan fees)
Appointed September 9/27/02
ISSUES COVERED: CLOSED END FUNDS
MINIMUM SERVICE FEE
-------------------
--------------------------------------------------------------------------------
ANNUAL MINIMUM FEE FOR MONTHLY DIVIDEND PAYER FUNDS..........$ 35,000.00
(Annual minimum will be billed monthly per Fund)
*#6167 Intermediate Municipal Fund Inc. #6356 New York Intermediate Municipal
Fund Inc., #6383 California Intermediate Municipal Fund Inc.
(If the fees from the services individually priced below do not exceed
the MONTHLY MINIMUM, PER FUND, the difference will be billed to your
account)
--------------------------------------------------------------------------------
ACCOUNT MAINTENANCE
-------------------
--------------------------------------------------------------------------------
EACH ACTIVE ACCOUNT MAINTAINED (PER ANNUM - BILLED MONTHLY)......$ 3.60
EACH INACTIVE OR CLOSED ACCOUNT MAINTAINED (PER ANNUM-BILLED
MONTHLY)...................................................... $ 1.20
INACTIVE: AN ACCOUNT WITH A ZERO BALANCE, UN-CASHED CHECKS, STOP
NOTATIONS ON CERTIFICATE HISTORY OR PENDING 1099 TAX REPORTING.
CLOSED: AN ACCOUNT MAINTAINED ON THE DATABASE FOR EIGHTEEN MONTHS
TO FACILITATE RESEARCH REQUESTS FROM SHAREOWNERS. THERE IS A ZERO
BALANCE AND NO PENDING ACTIVITY IN ANY CATEGORY. A CLOSED ACCOUNT
IS SCHEDULED TO BE PURGED FROM THE DATA-BASE.
(The maintenance fee includes `general services' and all services
identified as "included")
--------------------------------------------------------------------------------
A. General Services
----------------
|_| Opening new accounts and soliciting taxpayer identification numbers,
where necessary
|_| Posting debits and credits
|_| Maintaining certificate history
|_| Placing and releasing stop transfer notations
|_| Processing address changes
|_| Maintaining dividend and/or seasonal addresses
|_| Responding to shareowner correspondence
|_| Obtaining and posting Taxpayer Identification Number certifications
|_| Purging closed accounts that meet selective criteria (e.g., no
outstanding checks, no stops maintained against certificates, etc.)
B. Basic Proxy and Annual Meeting Services:
---------------------------------------
----------------------------------------------------------------------------
PROVIDING PROXY SERVICES FOR ANNUAL SHAREHOLDER MEETING......INCLUDED
CONVERTING PROXY TAPE FILES FROM OUTSIDE AGENT FOR ISSUANCE
OF PROXY MATERIAL (PER TAPE, UP TO 5,000 HOLDERS/ACCOUNTS)..$500.00
----------------------------------------------------------------------------
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 1
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
Basic proxy and annual meeting services functions include the following:
|_| Supplying broker and nominee list to solicitor to identify
requirements for material needed
|_| Printing name, address and number of shares on proxy cards
|_| Mailing proxy material and annual report
|_| Suppressing the mailing of multiple annual reports as requested
|_| Tabulating proxies returned by shareowners
|_| Tracking proxy cards marked for attendance at the annual meeting
|_| Providing un-voted listing for registered holders and DTC participants
|_| Providing one Inspector of Election for the annual meeting
|_| Providing remote access to the proxy tabulation file for the client
and solicitor (if any) for daily tabulation results
|_| Preparing a list of record date holders
|_| Preparing daily tabulation reports and report of final vote
|_| Maintaining an automated link with DTC and ADP to receive
transmissions of broker votes
|_| Processing omnibus proxies for respondent banks
|_| Providing copies of proxies containing shareowner comments
C. Stock Transfer Inform System Access:
-----------------------------------
--------------------------------------------------------------------------------
MONTHLY FEE FOR ACCESS TO THE SYSTEM .........................INCLUDED
--------------------------------------------------------------------------------
|_| Providing access to The Bank of New York's mainframe inquiry and
internet-based system for management reporting and shareowner records
from company's office
|_| Providing daily data for registered holders and DTC participants
(including geographic analyses, VIP reporting, share distribution,
etc.) (Reporting DTC data is subject to additional charge to company
directly from DTC)
|_| Providing daily access to proxy tabulation file during annual meeting
season
D. TELEPHONE CALLS
---------------
--------------------------------------------------------------------------------
EACH TELEPHONE CALL RECEIVED FROM SHAREOWNERS:
IVR CALLS (EACH CALL COMPLETED THROUGH THE IVR) ..............$ 0.75
EACH CALL HANDLED BY A LIVE CSR (FOR SHAREOWNERS THAT
OPT OUT OF IVR) ...........................................$ 3.25
--------------------------------------------------------------------------------
|_| Provide general 800 number for shareowner inquiries and Interactive
Voice Response (IVR) system
|_| Provide adequate staffing to manage and achieve an acceptable
average speed of answer (ASA)
E. CERTIFICATE ISSUANCE
--------------------
--------------------------------------------------------------------------------
EACH CERTIFICATE OR DRS STATEMENT ISSUED AND REGISTERED
(ROUTINE TURNAROUND) .........................................$ 2.50
EACH LEGAL TRANSFER PROCESSED (NON-ROUTINE TURNAROUND) .......$ 25.00
EACH OPTION EXERCISED (PER TRANSACTION) ......................$ 15.00
EACH SAME DAY ISSUANCE TRANSACTION (INCLUDING DWACS)..........$ 25.00
--------------------------------------------------------------------------------
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 2
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
Certificate issuance functions include the following:
|_| Qualifying under rules of the NYSE, AMEX, and NASDAQ to act in dual
capacity of transfer agent and registrar
|_| Maintaining mail and window facilities for the receipt of transfer
requests as required by NYSE and AMEX rules
|_| Examining transfer requests for proper documentation-routine
and non-routine
|_| Verifying that an original issuance is properly authorized and has
all necessary approvals
|_| Verifying that no stop orders are held against the surrendered
certificates
|_| Recording canceled and issued certificates by registration,
certificate number, number of shares and date issued/canceled
|_| Processing restricted transfers
|_| Processing legal transfers based on supporting documentation
|_| Replacing lost, destroyed or stolen certificates
|_| Furnishing daily transfer journals
F. DIVIDEND DISBURSEMENT (When applicable)
---------------------
--------------------------------------------------------------------------------
EACH CHECK ISSUED.............................................$ 0.50
EACH WIRE TRANSFER MADE.......................................$ 15.00
SET-UP OF ACH INFORMATION (PER ACCOUNT).......................$ 3.00
EACH ACH TRANSMISSION (PER ACCOUNT)...........................$ 0.10
MINIMUM FEE (PER TRANSMISSION)..............................$ 250.00
EACH ACH ACKNOWLEDGMENT MAILED................................$ 0.25
MINIMUM FEE (PER MAILING)...................................$ 250.00
--------------------------------------------------------------------------------
Dividend disbursement functions include the following:
|_| Calculating dividend and mailing checks
|_| Reconciling checks
|_| Preparing payment register in list or microfiche form
|_| Withholding and filing taxes for non-resident aliens and uncertified
accounts
|_| Filing federal tax information returns on tape
|_| Mailing required statements (Form 1099) to registered holders
|_| Maintaining stop files and issuing replacement checks
|_| Maintaining payment orders and addresses
G. DIVIDEND REINVESTMENT PLAN
--------------------------
--------------------------------------------------------------------------------
COMPANY PAID
------------
MONTHLY ADMINISTRATION FEE (PER PLAN)...................... INCLUDED
EACH DIVIDEND REINVESTED (PER ACCOUNT).....................$ 1.50
EACH OPTIONAL CASH INVESTMENT (PER TRANSACTION)............$ 5.00
EACH ACH DEBIT PROCESSED...................................$ 2.00
SHAREOWNER PAID
---------------
EACH FULL OR PARTIAL SALE OF SHARES UPON LIQUIDATION
OR TERMINATION (PER TRANSACTION).........................$ 15.00
EACH WITHDRAWAL OF SHARES (PER OCCURRENCE)..................INCLUDED
EACH DEPOSIT OF SHARE CERTIFICATES (PER OCCURRENCE).........INCLUDED
EACH BOOK-TO-BOOK TRANSFER (PER OCCURRENCE).................INCLUDED
*BROKERAGE COMMISSION (PER SHARE PURCHASED OR SOLD)........$ 0.10
--------------------------------------------------------------------------------
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 3
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
Dividend reinvestment plan functions include the following:
|_| Processing enrollments of new accounts
|_| Processing dividends for reinvestment
|_| Processing optional cash payments on periodic basis (weekly,
bi-monthly, monthly, etc.)
|_| Monitoring cash payments for amounts in excess of plan limits
|_| Preparing participant statements of account, after each
transaction, showing activity for current period
|_| Processing requests for liquidation and termination according
to plan specifications
|_| Issuing certificates to participants upon request for withdrawal
|_| Receiving certificates from participants for deposit into the plan
|_| Processing requests from participants for Book-to-Book transfers
|_| Providing periodic investment reports to the company
|_| Preparing Form 1099B to report sale proceeds
LOST SHAREHOLDER SEARCH (Required under SEC Rule 17ad-17 and 17a-24)
--------------------------------------------------------------------
--------------------------------------------------------------------------------
ELECTRONIC SEARCH PROGRAM (Two Required Annually)
-------------------------
MANAGEMENT AND SET-UP FEE PER SEARCH)........................$ 75.00
EACH LOST ACCOUNT SEARCHED...................................$ 3.50
AND
---
IN-DEPTH SEARCH PROGRAM
-----------------------
MANAGING AND CONDUCTING LOST ACCOUNT SEARCH.......No Additional Cost
--------------------------------------------------------------------------------
Lost shareholder search functions include the following:
|_| Searching for better addresses semi-annually
|_| Sending verification notice to shareholder
|_| Reviewing and clearing legal items
|_| Posting new address and clearing unclaimed property
|_| Conducting in-depth research in conjunction with a third party vendor.
(may involve charge to shareholder if they request the third party
vendor services)
ADDITIONAL SERVICES EXCLUDED FROM THE PER FUND MONTHLY MINIMUM FEE
------------------------------------------------------------------
SHAREOWNER LISTS & ANALYSES:
---------------------------
--------------------------------------------------------------------------------
SIX STANDARD SHAREOWNER LISTS, ANALYSES OR SET OF LABELS
(Per Fund) ............................................. INCLUDED
IN EXCESS OF SIX LISTS, ANALYSES OR SET OF LABELS PER FUND
-----------------------------------------------------------
STANDARD SHAREOWNER LISTS, ANALYSES OR LABELS
(Per Account, Per Fund)................................. $ 0.03
MINIMUM FEE PER LIST, ANALYSIS OR LABEL ................... $ 500.00
ADDITIONAL WEEKLY, MONTHLY OR CUSTOM LISTS OR ANALYSES ....APPRAISAL
--------------------------------------------------------------------------------
SPECIAL & OTHER MAILINGS:
------------------------
--------------------------------------------------------------------------------
MINIMUM FEE PER MAILING ....................................$ 250.00
SEPARATE MAILING OF MISCELLANEOUS REPORTS
(Per Account) .......................................... $ 0.10
ALL OTHER MAILINGS:
------------------
PREPARING AND MACHINE INSERTING UP TO TWO ENCLOSURES
(Per Account) .......................................... $ 0.10
INSERTING ADDITIONAL ENCLOSURES (Per Enclosure).............$ 0.03
INSERTING ENCLOSURES MANUALLY AND OR MATCHED MAILINGS .....APPRAISAL
--------------------------------------------------------------------------------
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 4
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
ESCHEATMENT
-----------
--------------------------------------------------------------------------------
DUE DILIGENCE MAILING (PER ACCOUNT)...........................$ 1.00
MINIMUM FEE.................................................$ 250.00
EACH ABANDONED PROPERTY REPORT FILED DIRECTLY (PER STATE).....$ 75.00
EACH ABANDONED PROPERTY REPORT PROVIDED TO CLIENT (PER STATE).$ 50.00
EACH SHAREOWNER ACCOUNT REPORTED..............................$ 2.00
--------------------------------------------------------------------------------
Escheatment functions include the following:
|_| Preparing preliminary report of abandoned property
|_| Performing "due diligence" mailing to holders with abandoned property
|_| Clearing property for holders responding to the mailing
|_| Preparing final report and remitting abandoned property to each State
OPTIONAL PROXY & ANNUAL MEETING SERVICES:
----------------------------------------
--------------------------------------------------------------------------------
INTERNET / TELEPHONE VOTING
SET-UP AND ADMINISTRATION (INCLUDES DEDICATED 800#).........$ 4,000.00
CUSTOM CHANGES TO 800 #......................................APPRAISAL
CUSTOM CHANGES TO WEBSITE....................................APPRAISAL
ALTERATIONS TO WEBSITE AFTER FINAL SIGN-OFF .................APPRAISAL
EACH PROXY VOTED BY PHONE...................................$ 0.22
EACH PROXY VOTED BY INTERNET................................$ 0.07
--------------------------------------------------------------------------------
OTHER SERVICES
--------------
The following services, NOT included in our basic services, are available upon
request:
|_| Stock option plan administration
|_| Direct stock purchase and sale plan administration
|_| Automated direct dividend deposit service solicitation
|_| Stock dividend / split processing
|_| Rights Agent
|_| Warrant Agent
|_| Reorganization services for corporate actions (e.g., tenders,
exchanges, spin offs, etc.)
|_| Odd lot processing
|_| Direct Report -- an alternative to mailing quarterly reports
|_| Non-shareowner mailing list maintenance
|_| Second mailing for proxies
|_| Processing outgoing tape files
|_| Processing incoming tape files (in BNY format)
|_| Processing external proxy files (in BNY format)
--------------------------------------------------------------------------------
CONTRACT EXPIRATION
-------------------
Our fees are effective for a period OF TWO YEARS FROM THE EFFECTIVE DATE OF THE
IPO, and are billed monthly.
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 5
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
EXPENSES AND OTHER CHARGES
OUT-OF-POCKET EXPENSES
Out-of-pocket expenses include, but is not limited to: the cost of stationery
and supplies, such as transfer sheets, dividend checks, etc., together with any
disbursement for telephone, including allocation for 800 carrier phone service,
mail insurance premiums, bulk rate handling, records storage, travel for annual
meeting, individual client link-up charges for ADP, tape charges from DTC, legal
counsel etc. are billed in addition to the above fees.
SECONDARY OFFERINGS
A fee of $3,500 will be imposed for additional activities associated with the
acceptance of appointments involving secondary public offerings.
OTHER SERVICES
Fees for any services not specified above will be based on an appraisal of the
work to be performed or on the Bank's standard fees at the time of the request.
REGULATORY CHANGES
Fees for any new services or requirements requested by any governmental
regulatory agency will be assessed on the appraisal of the work to be performed
at the time of the request from the agency.
INTEREST
Interest of one and one-half percent (1.5%) per month WILL BE charged on all
invoices unpaid for more than 30 days from receipt of invoice.
CONVERSION
There is usually no charge for converting the company's files to the Bank's
system with the exception of any manual processing that may be necessary (e.g.,
outstanding check history from the current agent's file). A review of the
current files and formats will be made to determine if any situation exists
which will require extraordinary effort to complete the conversion. A charge may
also be imposed for any significant number of closed shareholder accounts that
the company requests be converted to the Bank's system. Any charge will be
discussed with the company prior to work commencing.
TERMS OF PROPOSAL
THE BANK OF NEW YORK'S FINAL ACCEPTANCE OF THIS APPOINTMENT IS SUBJECT TO THE
FULL REVIEW AND APPROVAL OF ALL RELATED DOCUMENTATION. THE FEES PRESENTED HEREIN
ARE BASED ON DATA CURRENTLY AVAILABLE. IF THERE ARE ANY CHANGES IN THE SCOPE OR
COMPLEXITY OF THE JOB REQUIREMENTS, THE FEES WILL BE REVIEWED AND ADJUSTED
ACCORDINGLY. THIS OFFER IS SUBJECT TO REVISION IF WE DO NOT ENTER INTO A WRITTEN
AGREEMENT WITHIN SIXTY DAYS OF THE DATE OF THIS PROPOSAL.
DOCUMENTATION OF APPOINTMENT
The Bank of New York reserves the right to suspend all conversion activities,
(or closing activities in the case of an Initial Public Offering), if the
following documentation is not received prior to our effective date as transfer
agent and registrar. YOUR BANK OF NEW YORK STOCK TRANSFER RELATIONSHIP MANAGER
WILL PROVIDE SAMPLES OF THE FOLLOWING DOCUMENTATION AS NEEDED.
o STOCK TRANSFER AGENCY AGREEMENT
o OPINION OF COUNSEL AS TO: THE VALIDITY OF SHARES OUTSTANDING, PROPER
ORGANIZATION OF COMPANY, ETC.
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 6
Issued July 26, 2002
*Updated September 30, 2002
________
THE
BANK OF
NEW YORK
________
DOCUMENTATION OF APPOINTMENT (CONTINUED)
o UNDER THE SEAL OF THE CORPORATE SECRETARY
A Copy of the Corporate By-Laws
Specimen stock certificate
Certificate of Incorporation with amendments
List and sample signature of authorized signers
o SECRETARY'S CERTIFICATION AS TO:
Number of shares, by each class; chartered, authorized, issued and
outstanding on effective date All remaining shares to be issued out of
each reserve established for option plans, restricted stock, new and
secondary issues, etc.
o NEW YORK STATE TAX FORM
o EMPLOYER APPOINTMENT OF AGENT - I.R.S. FORM 2678
TERMINATION
The Bank's appointment as stock transfer agent may be terminated only in
accordance with the provisions of the Agreement. At any client termination
outside of the provisions, a fee of ten percent (10%) -PER FUND- of the previous
twelve (12) months' fees, will be charged except in the case of material and
ongoing breach of this Agreement. The provisions of Article IX will in any event
govern the transfer of records and responsibilities. Regardless of the
termination fee, client will be charged reasonable associated expenses for
lists, tapes, etc., requested by the successor agent.
CONFIDENTIALITY
The information contained in this proposal is confidential. It is intended only
for the directors, officers, employees and consultants of the Company who must
analyze it to make a determination regarding the services to be provided.
By receipt of this proposal, recipient agrees not to divulge any of the
information contained herein to any third party.
Xxxxxxxxx Xxxxxx Closed End Fund - Fee page 7
Issued July 26, 2002
*Updated September 30, 2002
