STOCK TRANSFER AGENCY AGREEMENT
Exhibit k.1
This STOCK TRANSFER AGENCY AGREEMENT (the “Agreement”), effective as of September 13, 2005
(the “Effective Date”), is between Tortoise Capital Resources Corporation (the “Company”), a
Maryland corporation, with its principal office at 00000 Xxxxxx Xxxxxxxxx, Xxxxxxxx Xxxx, Xxxxxx,
and Computershare Investor Services, LLC (“Computershare”), a Delaware limited liability company,
with its principal office at Xxx Xxxxx XxXxxxx Xxxxxx, Xxxxxxx, Xxxxxxxx.
WHEREAS, the Company desires to enter into an agreement with Computershare to provide transfer
agent, registrar and other administrative services as set forth in this Agreement and the Schedules
and Exhibits attached hereto; and
WHEREAS, Computershare desires to provide such services to the Company;
NOW THEREFORE, in consideration of the premises and mutual covenants contained herein, the
parties agree as follows:
1. DEFINITIONS
(a) Whenever used in this Agreement, the following words and phrases shall have the following
meanings:
(i) “Affiliate” means, with respect to any party to this Agreement, any other person or entity
that, directly or indirectly, through one or more intermediaries, controls, is controlled by, or is
under common control with, such party. As used herein, “control” means the direct or indirect
ownership of fifty percent (50%) or more of the outstanding capital stock or other equity interests
having ordinary voting power.
(ii) “Board” means the Board of Directors of the Company, and where a committee thereof is
authorized to take action on behalf of the Board, it shall also mean such committee.
(iii) “Business Day” means any day other than a Saturday, a Sunday, or a day on which the New
York Stock Exchange is authorized or obligated by law or executive order to close.
(iv) “Officer” means the Company’s President, Senior Vice Presidents, Vice Presidents,
Secretary, Assistant Secretary, Treasurer and Assistant Treasurer, or any other employee of the
Company duly authorized (which authorization shall be certified by the Company’s Secretary) to
execute any certificate, instruction, notice or other instrument on behalf of the Company.
(v) “Out-of-Pocket Expense” means any expense reasonably incurred by Computershare pursuant to
this Agreement, including but not limited to the items listed in Schedule B, attached.
(vi) “Shares” mean any or all of each class of the shares of capital stock of the Company
which from time-to-time are authorized or issued by the Company and identified in a Certificate of
the Secretary of the Company.
2. APPOINTMENT OF COMPUTERSHARE
(a) The Company hereby appoints Computershare to perform the services described herein and in
the Schedule A attached hereto (the “Services”), and Computershare hereby accepts such
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appointment and agrees to perform the Services on a non-exclusive basis in accordance with the
terms hereinafter set forth.
(b) The initial term of this Agreement shall commence as of the Effective Date, and shall end
on the day that is 1 year from the Effective Date, unless otherwise terminated in accordance with
this Agreement (the “Initial Term”). Following the Initial Term, this Agreement shall
automatically renew for additional 1 year periods (each a “Renewal Term”), unless either party
provides written notice to the other party not less than sixty (60) days prior to the expiration of
such period of its election not to renew the Agreement.
(c) The Company shall pay Computershare for the Services in accordance with the fees set forth
on Schedule B (the “Fees”). The Company agrees that, upon notice to the Company, the Fees may be
modified from time to time; provided, however, that such Fees shall not be modified during the
first year of this Agreement.
(d) The Company shall deliver immediately to Computershare the following documents, each of
which shall be certified by the Company’s Secretary or Assistant Secretary:
(i) A Board resolution in the form attached as Exhibit I in which the Company appoints
Computershare to serve in the designated capacity;
(ii) A Corporate Information Schedule in the form attached as Exhibit II and any amendments
thereof;
(iii) A copy of the Company’s Articles of Incorporation, by-laws and any amendments thereto;
(iv) A list of the Officers authorized to provide instructions to Computershare, with specimen
signatures of such Officers and any amendments thereto;
(v) Specimen certificate text for each class of Shares and high resolution graphic files of
the company seal and each officer’s signature on the stock certificate;
(vi) Any final listing application for additional amounts of listed securities;
(vii) Any registration statement relating to the Company’s securities; and
(viii) Any other information reasonably requested from time to time.
(e) Computershare shall adopt as part of its records all lists of holders of record of the
Company’s Shares, books, documents, and records that have been employed by any former agent of the
Company for the maintenance of the ledgers for the Shares; provided, however, such ledger is
certified as authentic, complete and correct by an Officer or the Company’s former transfer agent.
Such records shall include, among other things, a complete list of certificates upon which stop
transfer orders have been placed, the name and address of each shareholder of record of such
certificate, the number of shares held by each such shareholder and the date of issuance of each
such certificate.
(f) The Company shall promptly notify Computershare in writing as to:
(i) the existence or termination of any restrictions on the transfer of any Shares;
(ii) the application or removal of a legend restricting the transfer of any certificate;
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(iii) the substitution of a Share certificate without such legend with a Share certificate
bearing a legend restricting such Share’s transfer;
(iv) any authorized but unissued Shares reserved for specific purposes;
(v) outstanding shares that are exchangeable for Shares and the basis for exchange;
(vi) instructions regarding, among other things, dividends for foreign holders; and
(vii) the requirement for a stop transfer order to attach to any Shares or for any other
notation or transfer restriction to attach to any Shares.
3. ISSUANCE AND TRANSFER OF SHARES
(a) Except where a stop transfer order has been entered for an account, Computershare shall
transfer, pursuant to its normal operating procedures, Shares upon: (i) the presentation to
Computershare of Share certificates properly endorsed for transfer if such shares are in
certificate form; or (ii) upon the presentation to Computershare of stock transfer instructions
properly endorsed if Shares are in uncertificated form. Such endorsed Shares and transfer
instructions shall be accompanied by such documents as are reasonably necessary to evidence the
authority of the person making the transfer, and bearing satisfactory evidence of the payment of
applicable stock transfer taxes and subject to such additional requirements as may be required by
Computershare from time to time. With respect to any transfer, Computershare will require a
medallion guarantee of signature by a bank, trust company or other financial institution that is a
qualified member of the Medallion Guarantee Program. Computershare may refuse to transfer Shares
until it is satisfied that the requested transfer is legally authorized, and Computershare shall
incur no liability for its refusal in good faith to make transfers that Computershare, in its sole
judgment, deems improper, unauthorized, or not in compliance with its procedures.
(b) With respect to Shares in certificate form, certificates representing Shares that are
subject to restrictions on transfer (e.g., securities acquired pursuant to an investment
representation, securities held by controlling persons and securities subject to stockholders’
agreements) shall be stamped with a legend describing the extent and conditions of the restrictions
or referring to the source of such restrictions. With respect to any proposed transfer of control
or exempt securities, Computershare may request a legal opinion from the Company’s counsel, which
legal opinion shall be satisfactory to Computershare in its sole discretion, and Computershare
assumes no responsibility with respect to the transfer of restricted securities in accordance with
such opinion.
(c) Computershare is hereby authorized and directed to issue and register, without notice or
approval by the Company, new Share certificates to replace certificates reported lost, stolen,
mutilated or destroyed, upon compliance with Computershare’s policies, which includes receipt by
Computershare of: (i) an affidavit of non-receipt; and (ii) an open penalty bond of indemnity in a
form and substance and from a surety company satisfactory to Computershare. In each such case, the
shareholder shall be solely responsible for the payment of any premium.
(d) In the event that a certificate is, for any reason, in the possession of Computershare and
has not been claimed by the registered holder or cannot be delivered to the registered holder
through customary channels, Computershare shall continue to hold such certificate for the
registered holder subject to applicable abandoned property regulations or other laws.
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(e) Computershare shall not be responsible for the payment of any original issue or other
taxes, fees or imposts required to be paid by the Company or a purchaser of Shares in connection
with the issuance or purchase of any Shares.
4. DIVIDENDS AND DISTRIBUTIONS
(a) In the event that the Company pays dividends to shareholders, the Company and
Computershare (through its Affiliate, Computershare Trust Co., Inc.), shall proceed as follows and
in accordance with Schedule A:
(i) The Company shall furnish to Computershare a copy of a Board resolution setting forth the
following: (A) the date of the declaration of a dividend or distribution; (B) the date of dividend
accrual or payment; (C) the record date for the determination as of which shareholders shall be
entitled to payment, or accrual; and (D) the amount per Share of such dividend or distribution.
(ii) Computershare shall not be liable for any improper payment made in accordance with a
certificate, resolution or instruction of the Company or shareholder. Furthermore, Computershare
shall in no way be responsible for the determination of the rate or form of dividends or
distributions due to the shareholders.
(iii) At its sole discretion, Computershare is authorized to stop payment of any dividend
payment check it issues when such check has not been presented for payment and the payee notifies
Computershare that such check has not been received, has been lost, stolen or destroyed, or is
unavailable to the payee for any other cause beyond his control. In such instances, Computershare
is authorized to debit the Company’s checking account to replace a replacement check.
5. LIMITATION OF LIABILITY/CONCERNING COMPUTERSHARE
(a) The Company agrees that Computershare shall not be liable for any action taken or omitted
to be taken in connection with this Agreement, except that Computershare shall be liable for direct
losses incurred by the Company arising out of Computershare’s gross negligence or willful
misconduct. Any liability of Computershare shall be limited to the amount of fees paid by the
Company to Computershare in the preceding thirty six (36) months for the Services, it being
understood that the Services could not be provided to the Company by Computershare at the prices
set forth herein without the foregoing liability limitation. The parties hereto agree that, in
light of the unique characteristics of each instance in which Services are to be performed,
Computershare makes no representation or warranty that any of the Services shall be performed at
any set time or under any deadline, and Computershare shall not be liable for any change in the
market value of any security at any time. Under no circumstances shall either party be liable for
any special, indirect, incidental, punitive or consequential loss or damage of any kind whatsoever
(including, but not limited to, lost profits), even if such party has been advised of the
possibility of such loss or damage.
(b) Notwithstanding anything to the contrary, Computershare shall not be liable in connection
with:
(i) The legality of the issue, sale or transfer of any Shares, the sufficiency of the amount
to be received in connection therewith, or the authority of the Company to request such issuance,
sale or transfer;
(ii) The legality of the purchase of any Shares, the sufficiency of the amount to be paid in
connection therewith, or the authority of the Company to request such purchase;
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(iii) The legality of the declaration of any dividend by the Company, or the legality of the
issue of any Shares in payment of any stock dividend;
(iv) The legality of any recapitalization or readjustment of the Shares;
(v) Acting upon any oral instruction, writing or document reasonably believed by Computershare
to be genuine and to have been given, signed or made by an Officer; and
(vi) Processing Share certificates that it reasonably believes bear the proper manual or
facsimile signatures of an Officer and the proper counter-signature of Computershare or the prior
transfer agent or registrar.
(c) In providing Services under this Agreement, Computershare may rely upon any listing
applications, letters, or other written instruments executed by an Officer and directed to the
Exchange and upon any opinions submitted to the Exchange by counsel for the Company as though such
letters, instruments, or opinions had been addressed or submitted to Computershare itself, and with
the same rights of indemnification set forth in Section 7 hereof.
(d) At any time, Computershare may apply to the Company for oral or written instructions with
respect to any matter arising in connection with the provision of the Services and Computershare’s
duties and obligations under this Agreement. Computershare shall not be liable for any action
taken or omitted to be taken by Computershare in good faith in accordance with such instructions.
(e) Computershare shall maintain: (i) a record of all Share ownership by the Company’s
shareholders of record; (ii) a record of all Share transactions, including all issuances of Shares,
transfers, and Share replacements, performed by Computershare (iii) a record of all dividend
activity; (iv) a record of restrictions on any Shares of which it has been informed; and (v) a
record of all other matters relating to the services provided by Computershare hereunder. At the
Company’s expense, Computershare shall maintain on the Company’s behalf, for safekeeping or
disposition by the Company in accordance with law, such records, papers, Share certificates that
have been canceled in transfer or exchange, and other documents accumulated in the execution of its
duties hereunder. Computershare may, in its discretion, return canceled Share certificates to the
Company and the Company shall be obligated to retain the certificates as required by law. The
records maintained by Computershare pursuant to this paragraph shall be considered to be the
property of the Company and shall be made available during normal business hours upon three (3)
business days notice to Computershare by an Officer.
(f) Computershare shall use its reasonable efforts to safeguard the inventory of blank stock
certificates maintained by Computershare and shall maintain insurance coverage protecting
Computershare and its clients against foreseeable losses, costs and expenses arising out of the
loss or theft of any such certificates.
(g) In the event of any Officer that shall have signed manually or whose facsimile signature
shall have been affixed to blank Share certificates dies, resigns or removed prior to issuance of
such Share certificates, unless otherwise instructed by the Company, Computershare may issue such
Share certificates as the Share certificates of the Company notwithstanding such death, resignation
or removal, and the Company shall promptly deliver to Computershare such approvals, adoptions or
ratification as may be required by law.
6. TERMINATION
(a) Upon providing written notice, either party may immediately terminate this agreement upon
the occurrence of any of the following: (i) any breach of any material provision of this Agreement
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and, where the breach is capable of remedy, failure to remedy the breach within thirty (30)
days after receiving written notice of such breach; (ii) any breach of any material provision of
this agreement that is not capable of remedy; (iii) any party: (A) files a petition or otherwise
commences, authorizes or acquiesces in the commencement of a proceeding or cause of action under
any bankruptcy, insolvency, reorganization or similar law, or has any such petition filed or
commenced against it; (B) makes any assignment or general arrangement for the benefit of creditors;
or (C) has a liquidator, administrator, receive, trustee, conservator or similar official appointed
with respect to it or any substantial portion of its property or assets; or (iv) any failure to
make, when due, any payment required to be made under the Agreement if such failure is not remedied
within thirty (30) Business Days after written notice.
7. INDEMNIFICATION
(a) The Company agrees to defend, indemnify and hold harmless Computershare and its Affiliates
and each of their directors, officers, employees, attorneys and agents (collectively, the
“Indemnified Parties”), from and against all demands, claims, liabilities, losses, damages,
settlements, awards, judgments, fines, penalties, costs or expenses (including, without limitation,
reasonable attorneys’ fees) (collectively, “Losses”) incurred by Computershare as a result
(directly or indirectly) of or relating to: (i) Computershare’s acceptance of this Agreement or
provision of Services under this Agreement; (ii) any actions taken or not taken by any former agent
of the Company; and (iii) the validity of stock issued by the Company, unless finally determined by
a court of competent jurisdiction that such Losses have resulted directly from the gross negligence
or willful misconduct of such Indemnified Party.
(b) This Section 7 shall survive the termination of this Agreement or the removal or
resignation of Computershare hereunder.
8. REPRESENTATIONS AND WARRANTIES.
(a) The Company represents and warrants that: (i) it has full power, authority and capacity to
execute and deliver this Agreement and perform its obligations hereunder, and that this Agreement
constitutes a legal, valid and binding obligation of the Company, enforceable against the Company
in accordance with its terms, except as enforcement may be limited by bankruptcy, insolvency,
moratorium or other laws affecting the enforcement of creditors’ rights generally; and (ii) the
Company is, and shall remain, in compliance with the rules and regulations of the securities
exchange or market upon which its Shares are listed (the “Exchange”) for the listing of additional
shares sufficiently in advance to permit Computershare, upon receipt of such authorizations as may
be required by the Exchange, to execute timely issuance and delivery as transfer agent and as
registrar of certificates representing such additional shares.
(b) Computershare represents and warrants that it has full power, authority and capacity to
execute and deliver this Agreement and perform its obligations hereunder, and that this Agreement
constitutes a legal, valid and binding obligation of Computershare, enforceable against
Computershare in accordance with its terms, except as enforcement may be limited by bankruptcy,
insolvency, moratorium or other laws affecting the enforcement of creditors’ rights generally.
(c) This Section 8 shall survive the termination of this Agreement or the removal or
resignation of Computershare hereunder.
9. BILLING AND PAYMENT
(a) Computershare shall xxxx the Company monthly in arrears for the Fees incurred during the
previous month. The Company shall pay Computershare the full amount of each such invoice within
thirty (30) days from the date of the invoice.
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(b) In the event the Company does not make payment in full within thirty (30) days of the date
of each invoice, the Company shall pay interest of 1.0% per month (12% per annum) on the
outstanding balance of the Fees.
10. CONFIDENTIALITY
(a) The information contained in this Agreement is confidential and proprietary in nature.
Except as otherwise provided herein, each of the Company and Computershare agrees that it will not
divulge or make accessible to any third party (which shall not include any Affiliate, attorney or
accountant of the Company or Computershare) any part of this Agreement without the prior written
consent of the other party.
(b) Under this Agreement, each party shall have access to certain confidential information
belonging to the other party, which information shall include all nonpublic information pertaining
to the disclosing party, its parent, subsidiaries, affiliates, employees, customers,
representatives and vendors (including without limitation all information furnished prior to the
date of this Agreement) furnished by or on behalf of the disclosing party to the receiving party,
directly or indirectly, by any means (“Confidential Information”).
(c) The parties acknowledge that except as necessary for Computershare to service the account
or for either party to perform its obligations under the Agreement: (i) all Confidential
Information is confidential; (ii) the parties will keep all Confidential Information confidential
and will not disclose the same; (iii) the parties will use Confidential Information only as
required by this Agreement; (iv) the parties will not create a list or other compilation containing
any Confidential Information for any purpose other than to perform under this Agreement; (v) except
as expressly provided for herein, the parties will not provide, directly or indirectly, the
Confidential Information to any other party for any purpose.
(d) In the event that either party receives a request or becomes legally compelled to disclose
any Confidential Information belonging to the other party, recipient will provide the other party
with prompt notice of the request and shall disclose only that portion of the Confidential
Information that recipient is legally obligated to disclose.
(e) The parties agree that all Confidential Information is proprietary to the disclosing
party. Except for (i) any information initially provided by the Company to Computershare and (ii)
Personal Data (as defined herein), all information or materials, including all microfiche,
electronic mails, hard or soft documentation, computer or data system information, financial
information, customer or vendor information, business operations, lists, files, records, source
documents, and other materials provided by Computershare to the Company under this Agreement shall
be the sole and exclusive property of Computershare.
(f) The Company hereby acknowledges that Computershare Trust Co., Inc., an Affiliate of
Computershare that is involved in the provision of certain Services hereunder, is subject to the
privacy regulations under Title V of the Xxxxx-Xxxxx-Xxxxxx Act, 15 U.S.C. § 6801 et seq. (the
“Act”). To the extent that a shareholder establishes a relationship with Computershare,
Computershare is required by the Act to maintain the privacy of shareholder nonpublic personal
financial information (“Personal Data”). Computershare agrees that, except as necessary to fulfill
its obligations hereunder or to service the account, Computershare shall keep all Personal Data
confidential. Furthermore, Computershare is required to obtain an undertaking from the Company
regarding its protection and use of Personal Data received from Computershare. Therefore, the
Company agrees that: (i) Personal Data received from Computershare will not be disclosed or used
except to the extent necessary to carry out its obligations under this Agreement; (ii) the Company
shall use such security measures necessary to protect Personal
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Data from intentional or accidental unauthorized disclosure or use; and (iii) the Company
shall promptly notify Computershare regarding any failure of such security measures or any security
breach related to the Personal Data. If a shareholder is also a “customer” (as defined in the Act)
of the Company, or if the Company otherwise is entitled by law to the Personal Data, the
limitations contained in this paragraph shall not apply to the portion of Personal Data to which
the Company is so entitled.
(g) This Section 10 shall survive the termination of this Agreement or the removal or
resignation of Computershare hereunder.
11. ADDITIONAL PROVISIONS
(a) Force Majeure. Neither party shall be liable to the other, or held in breach of this
Agreement, if prevented, hindered, or delayed in performance or observance of any provision
contained herein by reason of act of God, riots, acts of war, epidemics, governmental action or
judicial order, earthquakes, or any other similar cause (including, but not limited to, mechanical,
electronic or communications interruptions, disruptions or failures). Performance times under this
Agreement shall be extended for a period of time equivalent to the time lost because of any delay
that is excusable under this Section.
(b) Severability. If any part of this Agreement, for any reason, is declared invalid, it
shall be deemed restated to reflect as nearly as possible in accordance with applicable law the
original intentions of the parties. The remainder of this Agreement shall continue in effect as if
the Agreement had been entered into without the invalid portion.
(c) Status of Parties. The relationship of the parties to each other in the execution and
performance of the Agreement shall be that of independent contractors. Nothing in the Agreement or
with respect to the obligations or services of Computershare in connection with the Agreement shall
constitute Computershare a fiduciary of the Company or any other person.
(d) Counterparts. This Agreement may be executed in any number of counterparts, each of which
when so executed and delivered will be an original hereof, and it will not be necessary in making
proof of this Agreement to produce or account for more that one counterpart hereof.
(e) Entire Agreement. This Agreement sets forth the full understanding between the parties
with respect to its subject matter and integrates all prior agreements, discussions and
understandings.
(f) Notices. Any notice or document required or permitted to be given under this Agreement
shall be given in writing and shall be deemed received (i) when personally delivered to the
relevant party at such party’s address as set forth below, (ii) if sent by mail (which must be
certified or registered mail, postage prepaid) or overnight courier, when received or rejected by
the relevant party at such party’s address indicated below, or (iii) if sent by facsimile, when
confirmation of delivery is received by the sending party:
If to the Company:
|
Tortoise Capital Resources Corporation | |
00000Xxxxxx Xxxxxxxxx, Xxxxx 000 | ||
Xxxxxxxx Xxxx, Xxxxxx 00000 | ||
Attn: Xxxx Xxxxx | ||
Fax: 000-000-0000 |
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If to Computershare:
|
Computershare Investor Services, LLC | |
Xxx Xxxxx XxXxxxx Xxxxxx | ||
Xxxxxxx, Xxxxxxxx 00000 | ||
Attn: Xxxxxxx Xxxx | ||
Fax: 000-000-0000 | ||
with a copy to: | ||
Computershare Investor Services, LLC | ||
Xxx Xxxxx XxXxxxx Xxxxxx | ||
Xxxxxxx, Xxxxxxxx 00000 | ||
Attn: Client Services Manager | ||
Fax: 000-000-0000 |
(g) Modification. This Agreement may not be amended or modified in any manner except by a
written agreement duly authorized and executed by both parties. Any duly authorized Officer may
amend any certificate naming Officers authorized to execute and deliver certificates, instructions,
notices or other instruments, provided such amendment is certified by the Company’s Secretary, and
the Secretary may amend any certificate listing the shares of capital stock of the Company for
which Computershare performs services hereunder.
(h) Successors and Assigns. This Agreement shall extend to and shall be binding upon the
parties hereto and their respective successors and assigns.
(i) Assignment. Neither party may assign this Agreement without the prior written consent of
the other party, except that either party may, without the consent of the other party, assign the
Agreement to an Affiliate of that party or a purchaser of all or substantially all of that party’s
assets used in connection with performing this Agreement.
(j) Absence of Third-Party Beneficiaries. The provisions of the Agreement are intended to
benefit only Computershare and the Company, and no rights shall be granted to any other person by
virtue of this Agreement.
(k) Applicable Law and Jurisdiction. This Agreement shall be governed by and construed in
accordance with the laws of the State of Illinois (without reference to choice of law principles),
and the parties hereby consent to the exclusive jurisdiction of courts in Illinois (whether state
or federal) over all matters relating to this Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of
the date first written above.
TORTOISE CAPITAL RESOURCES CORPORATION | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
COMPUTERSHARE INVESTOR SERVICES, LLC | ||||||
By: | ||||||
Name: | ||||||
Title: | ||||||
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SCHEDULE A
Scope of Services
Pursuant to Section 2(a) of the Agreement, Computershare agrees to provide the Services set
forth below. Any service not specifically set forth below is not within the scope of Services and
shall be subject to additional fees.
TRANSFER PROCESSING AND ACCOUNT MAINTENANCE
Ø | Provide services of administrative team led by a Relationship Manager based in the Chicago office; | ||
Ø | Maintain records of: (i) Share ownership by the Company’s shareholders of record; (ii) Share transactions, including all issuances of Shares, transfers, and Share replacements performed by Computershare; (iii) restrictions on any Shares of which it has been informed; and (iv) all other matters relating to the Services; | ||
Ø | Process transfer requests by issuing certificates or, if applicable, through the Direct Registration System; | ||
Ø | Process legal and restricted stock transfers; | ||
Ø | Place and remove stop transfers orders; | ||
Ø | Replace lost, stolen or destroyed securities in accordance with UCC guidelines and Computershare policy (subject to shareholder-paid fee and bond premium); | ||
Ø | Process stock option exercises; | ||
Ø | Process and post address changes; | ||
Ø | Obtain W-9 and W8-BEN certifications; | ||
Ø | Comply with SEC mandated annual lost shareholder search; and | ||
Ø | Perform OFAC (Office of Foreign Asset Control) and Patriot Act reporting. |
SHAREHOLDER SERVICES AND COMMUNICATIONS
Ø | Provide Company specific shareholder contact number; | ||
Ø | Provide IVR 24/7 (subject to system maintenance); | ||
Ø | Respond to shareholder inquiries (written, e-mail and web); | ||
Ø | Record all shareholder calls; | ||
Ø | Scan and image incoming correspondence from shareholders; | ||
Ø | Provide via the web, shareholder account information, transaction capabilities; and downloadable forms and FAQ’s. |
ANNUAL MEETING SERVICES
Ø | Provide certified shareholder list; | ||
Ø | Address and mail proxy materials to shareholders of record (billed as an out-of-pocket expense); | ||
Ø | Provide affidavit of mailing; | ||
Ø | Tabulate returned proxies; | ||
Ø | Maintain ADP link to receive broker/bank vote transmissions; | ||
Ø | Provide solicitor with access to tabulation results; | ||
Ø | Provide copies of shareholder comments; | ||
Ø | Re-mail conflicting vote proxies and improperly executed proxies; | ||
Ø | Serve as Inspector of Election and provide on-site proxy voting; |
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Ø | Provide Final Vote certification; and | ||
Ø | Provide final voted proxy list. |
PREMIUM ANNUAL MEETING SERVICES (SUBJECT TO ADDITIONAL FEES)
Ø | Provide for internet and telephone voting; | ||
Ø | Electronic delivery of proxy material via Computershare Shareholder Communications; | ||
Ø | Provide financial printing of 10ks, proxy statements and other related documents; | ||
Ø | Accept and load other related proxy files, 401K, ESPP and other stock issues not on our record keeping system; | ||
Ø | Match loaded related proxy files to registered shareholder base to eliminate duplicate mailings; |
DIVIDEND DISBURSEMENT
Ø | Make payment of cash dividends to the shareholders of record as of the record date by mailing a check, payable to the registered shareholder, to the address of record or mailing address. Dividends are to be funded by the day checks are placed in the mail; | ||
Ø | Alternatively, upon proper request by a registered shareholder, and provided that funds are on hand at Computershare on or prior to the payment date, make payment to such shareholder through the Automated Clearing House (subject to additional fees) in accordance with the instructions provided by the shareholder; and | ||
Ø | File with the proper federal, state and local authorities such appropriate information returns as are required by law to be filed by the Company concerning the payment of dividends and distributions. |
DIVIDEND REINVESTMENT PLAN SERVICES
Ø | Perform services per the terms and conditions in the specific plan document, attached hereto and made a part of, including: |
o | Administer and maintain plan accounts; | ||
o | Enroll new participants; | ||
o | Process shareholder requests; | ||
o | Distribute plan literature; | ||
o | Reinvest dividends; | ||
o | Provide for ACH investments (subject to additional fees), if applicable; and | ||
o | Send detailed plan statements to participants after every transaction. |
GENERIC CERTIFICATES
Ø | Design and produce Generic Stock Certificates. (Subject to the Company providing required information pursuant to section 3(d)(v) of the agreement.) |
ESCHEATMENT SERVICES
Ø | Complete required due diligence prior to each filing; | ||
Ø | Update account records with new addresses and reunite shareholders with their property; | ||
Ø | Prepare and file annual abandoned/unclaimed property reports in accordance with each state’s abandoned property laws; | ||
Ø | Maintain records of each state filing and update shareholder files accordingly; and | ||
Ø | Assist shareholders in recovering property that has been escheated. |
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ADDITIONAL ITEMS
Ø | Computershare may perform additional services upon request for an additional fee. Such additional fees shall be based upon the nature of the work required (e.g., stock splits, secondary offerings, additional stock class offerings, etc.); programming and staff time will be billed at the then current rates. |
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SCHEDULE B
Statement of Fees
FEES
Annual Management Fee:
Monthly administrative fee for our services as transfer agent will be US $875.00.
Dividend Disbursement / Reinvestment Fee:
To administer the calculation, payment or reinvestment of the regular dividend an
administrative fee of $1.00 per disbursement will be charged.
Additional Transaction Based Fees:
Generic Certificates
• One time set-up fee US $150.00
• Per certificate issued US $0.75
OUT-OF-POCKET EXPENSES
Ø | Out-of-pocket expenses shall include, but not be limited to the following: (i) postage (paid in advance of mailing); (ii) overnight delivery charges; (iii) Mail house costs – printing, insertion, freight and couriers; (iv) broker, registrar, bank and stock exchange fees; (v) telephone line charges; (vi) Proxy tabulation and printing and (vii) supplies (such as envelopes, checks, proxy materials, statements, etc.). |
ADDITIONAL SERVICES
Ø | Separate fee estimates for services such as escheatment, corporate actions, dividends, reinvestment and other services not included in this proposal will be provided upon request by and discussion with you prior to Computershare taking any action. |
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EXHIBIT I
Appointment of Computershare
Whereas, it is deemed desirable and in the best interests of Tortoise Capital
Resources Corporation (the “Company”) that the following actions be taken by the Board of Directors
of the Company.
Now, Therefore be it:
Resolved, that Computershare Investor Services, LLC (“Computershare”) is hereby
appointed Transfer, Dividend Disbursement and Plan Agent for the shares set forth below, to act in
accordance with its general practice and pursuant to the terms and conditions set forth in the
Stock Transfer Agency Agreement, dated September 13, 2005, between the Company and Computershare
(the “Agreement”), which Agreement has been submitted to the Company, approved by the Company and
is incorporated herein by reference:
Class of Stock and Par Value | Shares Covered by this Appointment | |
Common Shares, $.001 par value
|
Up to 20 million Common Shares |
Further resolved, that Computershare shall be entitled to rely and act upon any
written orders or directions regarding the issuance and delivery of certificates for the
above-described shares signed by any of the following: President, Senior Vice President, Vice
President, Treasurer, Assistant Treasurer, Secretary, Assistant Secretary of this Company.
Further resolved, that the Company shall indemnify and hold harmless Computershare
and its affiliates from and against all demands, claims, liabilities, losses, damages, settlements,
awards, judgments, fines, penalties, costs or expenses (including, without limitation, reasonable
attorneys’ fees) they may incur resulting from their reliance upon any of the information or
representations set forth on the attached Corporate Information Schedule (Exhibit II) provided
pursuant to this Resolution of Appointment, in accordance with the Agreement, the terms and
conditions of which are hereby incorporated by reference and made a part hereof.
Further resolved, that the Secretary or Assistant Secretary of this Company shall
file with Computershare a certified copy of these resolutions under the seal of this Company and
shall certify to Computershare from time to time the names of the officers of this Company
authorized by these resolutions to act, together with the specimen signatures of such officers; and
Computershare shall be entitled to presume that the persons so certified as officers continue,
respectively, to act as such and that each of the foregoing resolutions continue in force until
otherwise notified in writing by the Secretary or other officer of this Company.
General Authority
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Further Resolved, that the officers of the Company be, and hereby are, authorized,
empowered and directed, in the name of the Company and on its behalf, to execute such further
papers or documents or take such further actions as each of them may deem necessary, appropriate or
desirable to carry out the intent of any and all of the foregoing resolutions; and
Further Resolved, that any and all actions heretofore or hereafter taken by any such
officer within the terms of the foregoing resolutions hereby are ratified, confirmed and approved
as the act and deed of the Company.
* * *
I, the undersigned Secretary of the Company, do hereby certify that the foregoing is a true
copy of the resolutions adopted by the Board of Directors of the Company by unanimous consent as of
September 12, 2005 in lieu of a meeting of the Board of Directors, and that said resolutions remain
in full force and effect;
By:
Name:
(Corporate Seal)
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EXHIBIT II
Corporate Information Schedule
Tortoise Capital Resources Corporation (the “Company”) hereby represents and warrants that the
authorized and issued stock of the Company is as follows:
(1) | (2) | (3) | ||||||||||
Shares Authorized | Shares Issued and | |||||||||||
by the Articles or | Total Shares Now | Outstanding, | ||||||||||
Class of Stock and | Certificate of | Authorized by the | Including Treasury | |||||||||
Par
Value |
Incorporation | Board of Directors | Shares | Reserved Shares* | ||||||||
Common Shares
|
100,000,000 | 20,000,000 | None | N/A | ||||||||
Preferred Shares
|
10,000,000 | None | None | N/A |
Note: The sum of columns 2 and 3 should equal the number in Column 1.
* If shares have been reserved, identify purpose(s):
Number of Shares in | ||
Purpose of Reservation: | Reserve (as of Effective Date): | |
The issued shares above are represented by the following number of shares of issued old or
reclassified stock (if none, so indicate): NONE
The Employer Identification Number of the Company is: 00-0000000.
The following persons are duly elected and qualified officers of the Company, presently holding the
offices indicated, and their signatures as shown below are genuine:
Title | Name | Signature | ||
Chief Executive Officer and President
|
Xxxxx X. Xxxxxxx | |||
Chief Financial Officer
|
Xxxxx X. Xxxxxxx | |||
Senior Vice President and Secretary
|
Xxxxxxx X. Xxxxx | |||
Senior Vice President and Treasurer
|
Xxxxxxx X. Xxxxxx | |||
The name and address of legal counsel for the Company is:
Xxxxxxxxx Xxxxxxx Xxxxx Xxxxxx LLP, 0000 Xxxx Xxxxxx, Xxxxx 0000, Xxxxxx Xxxx, Xxxxxxxx
00000
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* * *
I, the undersigned Secretary of the Company, hereby certify that the Company is, and at the
time of issuance of all of its stock has been, duly incorporated and in good standing in the state
of Maryland, and that all shares of stock listed above, including but not limited to all issued,
outstanding, and reserved shares, have been properly and legally issued and properly registered in
accordance with appropriate state, federal and any applicable non-U.S. laws.
Witness my hand and seal of the Company this ___day of September, 2005.
Secretary |
Corporate Seal
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