Common use of ACADEMIC PERSONNEL FILES Clause in Contracts

ACADEMIC PERSONNEL FILES. ‌ Section 1. The University shall maintain official academic personnel and employment personnel files for the faculty. The academic personnel files will contain only records that are relevant to the educational and related programs of the University, its divisions or units. The employment personnel files will contain only employment information such as annual appointment letters and offers of employment. Section 2. The official academic personnel records will be maintained on the Western Oregon University campus in the Office of the Xxxxxxx, the Office of the Xxxx of the College, and in the Office of the Division Chair or Unit Director to which the faculty member is assigned. File custody, maintenance, and security shall be the responsibility of the Xxxxxxx, Xxxx, and the Section 3. Access to the personnel records shall be controlled by the persons designated as responsible for file custody and security in section 2. Faculty members shall be allowed full access to their own personnel records. Section 4. It is the responsibility of any person in charge of the academic personnel files to notify the faculty member of the insertion of any unfavorable material into the academic personnel file. The faculty member shall have the opportunity to rebut, refute, or explain any observation or material contained in the file. Entry of mandatory evaluation results into academic personnel records will be made in accordance with Article 8: Evaluation, Xxxxxx, and Promotion. Section 5. The University will not solicit nor accept information for inclusion in the academic personnel file from individuals or groups who wish their identity kept anonymous. The only exceptions are student course evaluations to be included in accordance with Article 8: Evaluation, Xxxxxx, and Promotion.

ACADEMIC PERSONNEL FILES. ‌ Section 1. The University shall maintain official academic personnel and employment personnel files for the faculty. The academic personnel files will contain only records that are relevant to the educational and related programs of the University, its divisions or units. The employment personnel files will contain only employment information such as annual appointment letters and offers of employment. Section 2. The official academic personnel records will be maintained on the Western Oregon University campus in the Office of the Xxxxxxx, the Office of the Xxxx of the College, and in the Office of the Division Chair or Unit Director to which the faculty member is assigned. File custody, maintenance, and security shall be the responsibility of the Xxxxxxx, Xxxx, and the Section 3. Access to the personnel records shall be controlled by the persons designated as responsible for file custody and security in section 2. Faculty members shall be allowed full access to their own personnel records. Section 4. It is the responsibility of any person in charge of the academic personnel files to notify the faculty member of the insertion of any unfavorable material into the academic personnel file. The faculty member shall have the opportunity to rebut, refute, or explain any observation or material contained in the file. Entry of mandatory evaluation results into academic personnel records will be made in accordance with Article 8: Evaluation, XxxxxxTenure, and Promotion. Section 5. The University will not solicit nor accept information for inclusion in the academic personnel file from individuals or groups who wish their identity kept anonymous. The only exceptions are student course evaluations to be included in accordance with Article 8: Evaluation, XxxxxxTenure, and Promotion.

ACADEMIC PERSONNEL FILES. ‌ Section 1. The University shall maintain official academic personnel and employment personnel files for the faculty. The academic personnel files will contain only records that are relevant to the educational and related programs of the University, its divisions or units. The employment personnel files will contain only employment information such as annual appointment letters and offers of employment. Section 2. The official academic personnel records will be maintained on the Western Oregon University campus in the Office of the Xxxxxxx, the Office of the Xxxx of the College, and in the Office of the Division Chair or Unit Director to which the faculty member is assigned. File custody, maintenance, and security shall be the responsibility of the Xxxxxxx, Xxxx, and thethe Division Chair or Unit Director, respectively. Custody, maintenance, and security of the official employment personnel file shall be the responsibility of the Human Resources office. Section 3. Access to the personnel records shall be controlled by the persons designated as responsible for file custody and security in section 2. Faculty members shall be allowed full access to their own personnel records. Section 4. It is the responsibility of any person in charge of the academic personnel files to notify the faculty member of the insertion of any unfavorable material into the academic personnel file. The faculty member shall have the opportunity to rebut, refute, or explain any observation or material contained in the file. Entry of mandatory evaluation results into academic personnel records will be made in accordance with Article 8: Evaluation, Xxxxxx, and Promotion. Section 5. The University will not solicit nor accept information for inclusion in the academic personnel file from individuals or groups who wish their identity kept anonymous. The only exceptions are student course evaluations to be included in accordance with Article 8: Evaluation, Xxxxxx, and Promotion.