Common use of Accident/Incident Reporting Clause in Contracts

Accident/Incident Reporting. 7.6.1 Photographic evidence of damage to Vehicles shall be provided to the Contracting Authority(s) regardless of the amount or value of the damage. 7.6.2 If any damage occurring to a hired Car Share Vehicle has not been reported to the Supplier, and such damage is considered by the Supplier to have occurred after the start of the Hire Period and not subsequently been reported on the termination of the hire, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver, within 24 working hours of the termination of the hire (unless an alternative timescale is determined at Call-Off Agreement stage). A full report of any such damage (included with the photographic evidence) detailing the Contracting Authority(s) liability shall be provided. 7.6.3 The Supplier shall, if the Contracting Authority(s) so requires, at their own expense, obtain an Vehicle Damage Assessors report and provide photographic evidence for all damage where the estimated cost is over £250 (exclusive of VAT) to repair. Vehicle Damage Assessors shall be ATA accredited. 7.6.4 Where the Contracting Authority(s) accepts liability for damage any costs associated with the above Vehicle Damage Assessors report shall be added to the repair invoice. The cost of the Vehicle Damage Assessors report is capped at £250 per report. 7.6.5 The Supplier shall supply a copy of the repair invoice, together with any Vehicle Damage Assessors report to substantiate any claim for reimbursement from third parties to the Contracting Authority(s). 7.6.6 Where a claim arises from a third party against the Supplier after the termination of any hire, and the Supplier has reason to believe or considers that the Contracting Authority(s) has liability for such claim, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver of any such claim within 24 hours of the claim being received by the Supplier. Full details of the claim with evidence of the Contracting Authority(s) liability shall be provided. If the Contracting Authority(s) accepts that the claim is likely to fall within the Contracting Authority(s) liability, the Supplier shall fully co-operate with the Contracting Authority(s) in responding to any such claim. 7.6.7 Where a third party is responsible for any damage arising to the Supplier's Vehicle (and has accepted full liability), and the Contracting Authority(s) has provided to the Supplier all of the third party's details, including the third party's insurance details, the Supplier shall not pursue the Contracting Authority(s) for any payment but shall handle the claim, excluding any claim by the Contracting Authority(s), directly through the third party's insurance or other representative. 7.6.8 Where losses have been incurred by the Contracting Authority(s) as a result of liability from a third party, the Supplier shall contact the Contracting Authority(s) and/or their insurance company and/or managing agent as agreed in the Call-Off Agreement. 7.6.9 Where the Vehicle is damaged beyond economic repair, and the Contracting Authority(s) are found to be at fault, the Contracting Authority(s) shall only be liable for the residual trade book value.

Accident/Incident Reporting. 7.6.1 5.5.1 Photographic evidence of damage to Vehicles shall be provided to the Contracting Authority(s) regardless of the amount or value of the damage. 7.6.2 5.5.2 If any damage occurring to a hired Car Share Hired Vehicle has not been reported to the Supplier, and such damage is considered by the Supplier to have occurred after the start of the Hire Period and not subsequently been reported on the termination of the hire, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver, within 24 4 working hours of the termination of the hire (unless an alternative timescale is determined at Call-Off Agreement stage). A full report of any such damage (included with the including photographic evidenceevidence if required) detailing the Contracting Authority(s) liability shall be provided. 7.6.3 5.5.3 The Supplier shall, if the Contracting Authority(s) so requires, at their own expense, obtain an Vehicle Damage Assessors report and provide photographic evidence for all damage where the estimated cost is over £250 (exclusive of VAT) to repair. Vehicle Damage Assessors shall be ATA accredited. 7.6.4 5.5.4 Where the Contracting Authority(s) accepts liability for damage any costs associated with the above Vehicle Damage Assessors report shall be added to the repair invoice. The cost of the Vehicle Damage Assessors report is capped at £250 per report. 7.6.5 5.5.5 The Supplier shall supply a copy of the repair invoice, together with any Vehicle Damage Assessors report to substantiate any claim for reimbursement from third parties to the Contracting Authority(s). 7.6.6 5.5.6 Where a claim arises from a third party against the Supplier after the termination of any hire, and the Supplier has reason to believe or considers that the Contracting Authority(s) has liability for such claim, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver of any such claim within 24 hours of the claim being received by the Supplier. Full details of the claim with evidence of the Contracting Authority(s) liability shall be provided. If the Contracting Authority(s) accepts that the claim is likely to fall within the Contracting Authority(s) liability, the Supplier shall fully co-operate with the Contracting Authority(s) in responding to any such claim. 7.6.7 5.5.7 Where a third party is responsible for any damage arising to the Supplier's Vehicle (and has accepted full liability), and the Contracting Authority(s) has provided to the Supplier all of the third party's details, including the third party's insurance details, the Supplier shall not pursue the Contracting Authority(s) for any payment but shall handle the claim, excluding any claim by the Contracting Authority(s), directly through the third party's insurance or other representative. 7.6.8 5.5.8 Where losses have been incurred by the Contracting Authority(s) as a result of liability from a third party, the Supplier shall contact the Contracting Authority(s) and/or their insurance company and/or managing agent as agreed in the Call-Off Agreement. 7.6.9 5.5.9 Where the Vehicle is damaged beyond economic repair, and the Contracting Authority(s) are found to be at fault, the Contracting Authority(s) shall only be liable for the residual trade book value.

Accident/Incident Reporting. 7.6.1 3.5.1 Photographic evidence of damage to Vehicles shall be provided to the Contracting Authority(s) regardless of the amount or value of the damage. 7.6.2 3.5.2 If any damage occurring to a hired Car Share Hired Vehicle has not been reported to the Supplier, and such damage is considered by the Supplier to have occurred after the start of the Hire Period and not subsequently been reported on the termination of the hire, then the Supplier shall notify the Contracting Authority(s) and (where possible) the Driver, within 24 4 working hours of the termination of the hire (unless an alternative timescale is determined at Call-Off Agreement stage). A full report of any such damage (included with the photographic evidence) detailing the Contracting Authority(s) liability shall be provided. 7.6.3 3.5.3 The Supplier shall, if the Contracting Authority(s) so requires, at their own expense, obtain an a Vehicle Damage Assessors report and provide photographic evidence for all damage where the estimated cost of repair is over £250 (exclusive of VAT) to repair. ).. Vehicle Damage Assessors shall be ATA accredited. 7.6.4 3.5.4 Where the Contracting Authority(s) accepts liability for damage any costs associated with the above Vehicle Damage Assessors report shall be added to the repair invoice. The cost of the Vehicle Damage Assessors report is capped at £250 per report. 7.6.5 3.5.5 The Supplier shall supply a copy of the repair invoice, together with any Vehicle Damage Assessors report to substantiate any claim for reimbursement from third parties to the Contracting Authority(s). 7.6.6 3.5.6 Where a claim arises from a third party against the Supplier after the termination of any hire, and the Supplier has reason to believe or considers that the Contracting Authority(s) has liability for such claim, then the Supplier shall notify the Contracting Authority(s) and (where possible) the Driver of any such claim within 24 hours of the claim being received by the Supplier. Full details of the claim with evidence of the Contracting Authority(s) liability shall be provided. If the Contracting Authority(s) accepts that the claim is likely to fall within the Contracting Authority(s) liability, the Supplier shall fully co-operate with the Contracting Authority(s) in responding to any such claim. 7.6.7 3.5.7 Where a third party is responsible for any damage arising to the Supplier's Vehicle (and has accepted full liability), ) and the Contracting Authority(s) has provided to the Supplier all of the third party's details, including the third party's insurance details, the Supplier shall not pursue the Contracting Authority(s) for any payment but shall handle the claim, excluding any claim by the Contracting Authority(s), directly through the third party's insurance or other representative. 7.6.8 3.5.8 Where losses have been incurred by the Contracting Authority(s) as a result of liability from a third party, the Supplier shall contact the Contracting Authority(s) and/or their insurance company and/or managing agent as agreed in the Call-Off Agreement. 7.6.9 3.5.9 Where the Vehicle is damaged beyond economic repair, and the Contracting Authority(s) are found to be at fault, the Contracting Authority(s) shall only be liable for the residual trade book value.

Accident/Incident Reporting. 7.6.1 4.5.1 Photographic evidence of damage to Vehicles shall be provided to the Contracting Authority(s) regardless of the amount or value of the damage. 7.6.2 4.5.2 If any damage occurring to a hired Car Share Hired Vehicle has not been reported to the Supplier, and such damage is considered by the Supplier to have occurred after the start of the Hire Period and not subsequently been reported on the termination of the hire, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver, within 24 4 working hours of the termination of the hire (unless an alternative timescale is determined at Call-Off Agreement stage). A full report of any such damage (included with the including photographic evidence) detailing the Contracting Authority(s) liability shall be provided. 7.6.3 4.5.3 The Supplier shall, if the Contracting Authority(s) so requires, at their own expense, obtain an a Vehicle Damage Assessors report and provide photographic evidence for all damage where the estimated cost is over £250 (exclusive of VAT) to repair. Vehicle Damage Assessors shall be ATA accredited. 7.6.4 4.5.4 Where the Contracting Authority(s) accepts liability for damage any costs associated with the above Vehicle Damage Assessors report shall be added to the repair invoice. The cost of the Vehicle Damage Assessors report is capped at £250 per report. 7.6.5 4.5.5 The Supplier shall supply a copy of the repair invoice, together with any Vehicle Damage Assessors report to substantiate any claim for reimbursement from third parties to the Contracting Authority(s). 7.6.6 4.5.6 Where a claim arises from a third party against the Supplier after the termination of any hire, and the Supplier has reason to believe or considers that the Contracting Authority(s) has liability for such claim, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver of any such claim within 24 hours of the claim being received by the Supplier. Full details of the claim with evidence of the Contracting Authority(s) liability shall be provided. If the Contracting Authority(s) accepts that the claim is likely to fall within the Contracting Authority(s) liability, the Supplier shall fully co-operate with the Contracting Authority(s) in responding to any such claim. 7.6.7 4.5.7 Where a third party is responsible for any damage arising to the Supplier's Vehicle (and has accepted full liability), and the Contracting Authority(s) has provided to the Supplier all of the third party's details, including the third party's insurance details, the Supplier shall not pursue the Contracting Authority(s) for any payment but shall handle the claim, excluding any claim by the Contracting Authority(s), directly through the third party's insurance or other representative. 7.6.8 4.5.8 Where losses have been incurred by the Contracting Authority(s) as a result of liability from a third party, the Supplier shall contact the Contracting Authority(s) and/or their insurance company and/or managing agent as agreed in the Call-Off Agreement. 7.6.9 4.5.9 Where the Vehicle is damaged beyond economic repair, and the Contracting Authority(s) are found to be at fault, the Contracting Authority(s) shall only be liable for the residual trade book value.

Accident/Incident Reporting. 7.6.1 6.5.1 Photographic evidence of damage to Vehicles shall be provided to the Contracting Authority(s) regardless of the amount or value of the damage. 7.6.2 6.5.2 If any damage occurring to a hired Car Share Hired Vehicle has not been reported to the Supplier, and such damage is considered by the Supplier to have occurred after the start of the Hire Period and not subsequently been reported on the termination of the hire, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver, within 24 4 working hours of the termination of the hire (unless an alternative timescale is determined at Call-Off Agreement stage). A full report of any such damage (included with the including photographic evidenceevidence if required) detailing the Contracting Authority(s) liability shall be provided. 7.6.3 6.5.3 The Supplier shall, if the Contracting Authority(s) so requires, at their own expense, obtain an Vehicle Damage Assessors (or industry equivalent) report and provide photographic evidence for all damage where the estimated cost is over £250 (exclusive of VAT) to repair. (Vehicle Damage Assessors shall be ATA accreditedaccredited or industry equivalent). 7.6.4 6.5.4 Where the Contracting Authority(s) accepts liability for damage any costs associated with the above Vehicle Damage Assessors report shall be added to the repair invoice. The cost of the Vehicle Damage Assessors report is capped at £250 per report. 7.6.5 6.5.5 The Supplier shall supply a copy of the repair invoice, together with any Vehicle Damage Assessors report to substantiate any claim for reimbursement from third parties to the Contracting Authority(s). 7.6.6 6.5.6 Where a claim arises from a third party against the Supplier after the termination of any hire, and the Supplier has reason to believe or considers that the Contracting Authority(s) has liability for such claim, then the Supplier shall notify the Contracting Authority(s) and (where possible) Driver of any such claim within 24 hours of the claim being received by the Supplier. Full details of the claim with evidence of the Contracting Authority(s) liability shall be provided. If the Contracting Authority(s) accepts that the claim is likely to fall within the Contracting Authority(s) liability, the Supplier shall fully co-operate with the Contracting Authority(s) in responding to any such claim. 7.6.7 6.5.7 Where a third party is responsible for any damage arising to the Supplier's Vehicle (and has accepted full liability), ) and the Contracting Authority(s) has provided to the Supplier all of the third party's details, including the third party's insurance details, the Supplier shall not pursue the Contracting Authority(s) for any payment but shall handle the claim, excluding any claim by the Contracting Authority(s), directly through the third party's insurance or other representative. 7.6.8 6.5.8 Where losses have been incurred by the Contracting Authority(s) as a result of liability from a third party, the Supplier shall contact the Contracting Authority(s) and/or their insurance company and/or managing agent as agreed in the Call-Off Agreement. 7.6.9 6.5.9 Where the Vehicle is damaged beyond economic repair, and the Contracting Authority(s) are found to be at fault, the Contracting Authority(s) shall only be liable for the residual trade book value. 6.5.10 The Contracting Authority(s) shall agree specific processes with the Supplier in respect of traffic violations and damage to Vehicles. 6.5.11 The Contracting Authority(s) does not rely on Crown Indemnity and appropriate insurance cover must be included in the hire agreement. The Supplier shall be expected to deal with any insurance claims and shall notify the Contracting Authority(s) of any excess payable in the event of liability of Contracting Authority(s).