ALL HOURLY PAID EMPLOYEES. Subject:
ALL HOURLY PAID EMPLOYEES. Subject: Vacation Scheduling The Union and Management have agreed to issue this joint communication. The changes made to vacation scheduling during the 1996 negotiations solved the majority of problems with vacation scheduling. Unfortunately, a new problem arose making it difficult to book vacations during the Christmas holidays. To resolve this issue the parties have agreed to change the language so vacations now may be scheduled at any time during the CALENDAR YEAR rather than the payroll year. This makes it possible once more to book to the end of the calendar year and therefore, includes Christmas in each scheduling year. The normal scheduling period will be the two (2) months prior to the start of the calendar year (always starts 1 November). In order to prevent resurfacing of some of the previous problems that this method of vacation scheduling caused, the parties have agreed to the following definitions: Calendar Year The period of time between 1 January and 31 December inclusive. Payroll Year Article 13.01(c) It extends from the first day of pay period number one (#1) to the last day of pay period number twenty-six (#26) or number twenty-seven (#27) as the case may be, inclusive. This date varies from year-to-year but the Payroll Year ALWAYS ends on the Sunday immediately previous to the last payday of the payroll year. Deferred Vacation Article 13.01(g) Vacation saved from one PAYROLL year to be taken in the next PAYROLL YEAR. VACATION TIME CANNOT BE DEFERRED IF EARLY PAY HAS BEEN RECEIVED FOR IT. Early Pay Article 13.01(e) This is when you have received your vacation pay but HAVE NOT scheduled the time. You can only receive early pay for vacation time in excess of fourteen (14) days. Time for which early pay has been received should be taken before any other vacation time. Most importantly, you must understand that if you take early pay AND IF YOU DO NOT SCHEDULE AND TAKE THE TIME BEFORE THE END OF THE PAYROLL YEAR THIS TIME IS CONSIDERED AS "SOLD BACK" AND YOU LOSE THIS VACATION TIME. Note: This cannot be changed as it is a Federal Tax Law and not an item that can be negotiated by the parties. Scheduling Period 13-LU-#1 The time period during which vacations are scheduled for the next calendar year which begins 1 November. All scheduling will be done in accordance with the terms and conditions as set out in Article 13 starting the preferred period as defined in Article 13.02 (a). Due to the changing nature of the PAYROLL YEAR Christmas can arriv...
