Common use of ALLOWANCES AND REIMBURSEMENT OF EXPENSES Clause in Contracts

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting authority will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting authority shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. b) In cases when the contracting authority is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. In exceptional and justified cases, the contracting authority may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting authority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting authority has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 14.1. In addition to the fees Fees specified in Article 3, the contracting authority Agency will also: aalso reimburse travel expenses (hereinafter referred to as “Expenses”) As far as practically possibledirectly connected with execution of the tasks, arrange the travel for the expert, by air and where foreseen under Annex I of this Contract either on production of supporting documents (including receipts and used tickets) or by train, excluding local transportation. Accordingly, the contracting authority shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destinationflat rates. 4.2. Unless otherwise agreed approved by the contracting authorityAgency, the ‘point of departure’ is the expertExpert’s official address as stated in the Contract. In exceptional and justified cases, the Agency may approve to a different ‘point of departure‘. This approval must be given before any travel tickets are purchased. If the Expert changes the point of departure without the Agency’s prior approval, the reimbursement will be limited to the price of one return ticket from the Expert’s official address. b) In cases when the contracting authority is unable to arrange the 4.3. The Agency shall reimburse travel for the expert, reimburse the travel and subsistence expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed itinerary and the minimum number of nights necessary for overnight stay at the destination. 1 1 full working day is defined as follows: - 8 hours (excluding breaks and travelling time). (a) travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - ; (b) travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - ; (c) travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day; (d) travel outside Union territory shall be reimbursed under the general conditions stated above provided the Agency has given its prior written agreement. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. In exceptional and justified cases, the contracting authority may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting authority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the Agency shall reimbursed subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, a daily subsistence allowance as follows: - : (a) for journeys of less than 200 km for a return trip, trip no subsistence allowance shall be payable; - ; (b) the daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the place of destination; - ; (c) the daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes including transport to and from the airport or station, insurance and sundries; - ; (d) the daily subsistence allowance allowance, where applicable, shall be reimbursed at the flat rates published at rate specified in Xxxxx XXX to the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en.Contract; d(e) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage accommodation shall be reimbursed provided on receipt of supporting documents proving the contracting authority has given prior written authorisation. 2necessary overnight stay at the destination, up to the flat-rate ceilings specified in Annex III to the Contract. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert Expert to accomplish its tasks; (b) expenses already declared by the expert Expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting authority party will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting authority party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authorityparty, where the travel is by air, the ‘point of departure’ is the expert’s official address as stated in airport where the Contracttravel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. b) In cases when the contracting authority party is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authorityparty, where the travel is by air, the ‘point of departure’ is the expert’s official address as stated in airport where the Contracttravel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting authority party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting authorityparty’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en_en.htm_en. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting authority party has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting party will also: 2. In addition to the fees specified in Article 3, the contracting authority will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting authority shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. b) In cases when the contracting authority is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. In exceptional and justified cases, the contracting authority may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting authority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en.: d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting authority has given prior written authorisation. 23. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. [Not applicable] 1. In addition to the fees specified in Article 3, the contracting authority party will also: a) As far as practically possible, arrange the travel for the expert, by air or by traintrain or by boat, excluding local transportation. Accordingly, the contracting authority party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by railrail and by boat: in the first-second class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure 1 and to and from the destinationplace of assigment. Unless otherwise agreed by the contracting authority, the ‘point of departure’ is the expert’s official address as stated in the Contract. b) In cases when where the contracting authority is unable to arrange the travel for the expert, reimburse reimbursement of the travel expenses directly connected with the work specified in the Contract, will be made on production of copies or scanned original of supporting documents, including receipts and used ticketstickets2. The documents supplied may indicate the class of travel used, or failing thatthe dates of the travel , on production of copies or scanned originalsthe currency and amount paid3. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first second class ticket, unless agreed otherwise by Eurojust; - travel by car shall be reimbursed at the a fixed rate of EUR 0,22 km (up to 400 km, one first class rail ticket for the same journey and on the same dayway). The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destinationplace of assigment. Booking made by the expert shall be approved in advance by the contracting authority. Unless otherwise agreed by the contracting authorityparty, where the travel is by air, the ‘point of departure’ is the expert’s official address as stated in airport where the Contracttravel starts. In exceptional and justified casesWhere the travel is by train only, the contracting authority may agree to a different ‘point of departure’ is the train station where the travel starts. This agreement must be given before any Where the travel tickets are purchased. If is by boat only, the expert changes the ‘point of departure without departure’ is the contracting authority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting authority has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for port 1 For the purpose of implementing this contract the EU ‘point of departure’ shall be understood as the airport of departure indicated in the application form (for travels by plane) or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIESfull official address for other types of travel.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting authority party will also: a) As far as practically possible, arrange the travel for the expert, by air or by traintrain or by boat, excluding local transportation. Accordingly, the contracting authority party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by railrail and by boat: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authorityparty, where the travel is by air, the ‘point of departure’ is the expert’s official address as stated in airport where the Contracttravel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. b) In cases when the contracting authority party is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting authorityparty, where the travel is by air, the ‘point of departure’ is the expert’s official address as stated in airport where the Contracttravel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting authority party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting authorityparty’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Decision of the Management Board 13/2018/MB of the European Union Agency for Law Enforcement Training); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: xxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en.xxxxx://xx.xxxxxx.xx/international-partnerships/system/files/per-diem-rates- 20200201_en.pdf1 d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting authority party has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES.