Common use of ALLOWANCES AND REIMBURSEMENT OF EXPENSES Clause in Contracts

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting party will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. b) In cases when the contracting party is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting party’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: _en.htm_en. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting party has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting party authority will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting party authority shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by airauthority, the ‘point of departure’ is the airport where expert’s official address as stated in the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel startsContract. b) In cases when the contracting party authority is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by airauthority, the ‘point of departure’ is the airport where expert’s official address as stated in the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel startsContract. In exceptional and justified cases, the contracting party authority may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting partyauthority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: _en.htm_enxxxx://xx.xxxxxx.xx/europeaid/work/procedures/implementation/per_die ms/index_en.htm_en. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting party authority has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.. CHAPTER 3 - RIGHTS AND OBLIGATIONS OF THE PARTIES

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting party will also: 2. In addition to the fees specified in Article 3, the contracting authority will also: a) As far as practically possible, arrange the travel for the expert, by air or by train, excluding local transportation. Accordingly, the contracting party authority shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by airauthority, the ‘point of departure’ is the airport where expert’s official address as stated in the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel startsContract. b) In cases when the contracting party authority is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by airauthority, the ‘point of departure’ is the airport where expert’s official address as stated in the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel startsContract. In exceptional and justified cases, the contracting party authority may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting partyauthority’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: _en.htm_en.: d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting party authority has given prior written authorisation. 23. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 14.1. In addition to the fees Fees specified in Article 3, the contracting party Agency will also: aalso reimburse travel expenses (hereinafter referred to as “Expenses”) As far as practically possibledirectly connected with execution of the tasks, arrange the travel for the expert, by air and where foreseen under Annex I of this Contract either on production of supporting documents (including receipts and used tickets) or by train, excluding local transportation. Accordingly, the contracting party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by rail: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destinationflat rates. 4.2. Unless otherwise agreed approved by the contracting party, where the travel is by airAgency, the ‘point of departure’ is the airport where Expert’s official address as stated in the travel startsContract. Where the travel is by train onlyIn exceptional and justified cases, the Agency may approve to a different ‘point of departure’ is ‘. This approval must be given before any travel tickets are purchased. If the train station where Expert changes the travel starts. Where point of departure without the travel is by boat onlyAgency’s prior approval, the ‘point reimbursement will be limited to the price of departure’ is one return ticket from the port where the travel startsExpert’s official address. b) In cases when the contracting party is unable to arrange the 4.3. The Agency shall reimburse travel for the expert, reimburse the travel and subsistence expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed itinerary and the minimum number of nights necessary for overnight stay at the destination. 1 1 full working day is defined as follows: - 8 hours (excluding breaks and travelling time). (a) travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - ; (b) travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - ; (c) travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day; (d) travel outside Union territory shall be reimbursed under the general conditions stated above provided the Agency has given its prior written agreement. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting party’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the Agency shall reimbursed subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, a daily subsistence allowance as follows: - : (a) for journeys of less than 200 km for a return trip, trip no subsistence allowance shall be payable; - ; (b) the daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the place of destination; - ; (c) the daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes including transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse ; (d) the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance allowance, where applicable, shall be reimbursed at the flat rates published at rate specified in Xxxxx XXX to the following address: _en.htm_en.Contract; d(e) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage accommodation shall be reimbursed provided on receipt of supporting documents proving the contracting party has given prior written authorisation. 2necessary overnight stay at the destination, up to the flat-rate ceilings specified in Annex III to the Contract. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert Expert to accomplish its tasks; (b) expenses already declared by the expert Expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. [Not applicable] 1. In addition to the fees specified in Article 3, the contracting party will also: a) As far as practically possible, arrange the travel for the expert, by air or by traintrain or by boat, excluding local transportation. Accordingly, the contracting party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by railrail and by boat: in the first-second class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure 1 and to and from the destinationplace of assigment. In cases where the contracting authority is unable to arrange the travel for the expert, reimbursement of the travel expenses directly connected with the work specified in the Contract, will be made on production of copies or scanned original of supporting documents, including receipts and used tickets2. The documents supplied may indicate the class of travel used, the dates of the travel , the currency and amount paid3. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a second class ticket, unless agreed otherwise by Eurojust; - travel by car shall be reimbursed at a fixed rate of EUR 0,22 km (up to 400 km, one way). The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the place of assigment. Booking made by the expert shall be approved in advance by the contracting authority. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where 1 For the travel starts. b) In cases when the contracting party is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production purpose of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, this contract the ‘point of departure’ is shall be understood as the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting party’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified indicated in the Contract and on the basis application form (for travels by plane) or full official address for other types of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Board of the European Police College); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: _en.htm_entravel. d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting party has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.

ALLOWANCES AND REIMBURSEMENT OF EXPENSES. 1. In addition to the fees specified in Article 3, the contracting party will also: a) As far as practically possible, arrange the travel for the expert, by air or by traintrain or by boat, excluding local transportation. Accordingly, the contracting party shall book, pay for and deliver the travel tickets to the expert. The travel shall be booked as follows: - For travel by air: in economy class or equivalent, at the lowest available rates, on the basis of the shortest itinerary; - For travel by railrail and by boat: in the first-class, by the shortest and most cost effective route. The travel shall be arranged to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. b) In cases when the contracting party is unable to arrange the travel for the expert, reimburse the travel expenses directly connected with the work specified in the Contract, on production of original supporting documents, including receipts and used tickets, or failing that, on production of copies or scanned originals. Travel expenses shall be reimbursed, where appropriate, on the basis of the shortest itinerary. Travel expenses shall be reimbursed as follows: - travel by air shall be reimbursed up to the maximum cost of an economy class ticket at the time of the reservation; - travel by boat or rail shall be reimbursed up to the maximum cost of a first class ticket; - travel by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. The expert is entitled to the reimbursement of its travel expenses to and from the point of departure and to and from the destination. Unless otherwise agreed by the contracting party, where the travel is by air, the ‘point of departure’ is the airport where the travel starts. Where the travel is by train only, the ‘point of departure’ is the train station where the travel starts. Where the travel is by boat only, the ‘point of departure’ is the port where the travel starts. In exceptional and justified cases, the contracting party may agree to a different point of departure. This agreement must be given before any travel tickets are purchased. If the expert changes the point of departure without the contracting party’s prior agreement, the reimbursement will be limited to the price of one return ticket from the expert’s official address. c) Reimburse the subsistence expenses directly connected with the work specified in the Contract and on the basis of the minimum number of nights necessary for overnight stay at the destination, as follows: - for journeys of less than 200 km for a return trip, no subsistence allowance shall be payable; - daily subsistence allowance shall be payable only on receipt of supporting documents proving that the person concerned was present at the destination; - daily subsistence allowance shall take the form of a flat-rate payment to cover all subsistence expenses, including accommodation, meals, local transport which includes transport to and from the airport or station, insurance and sundries; - where a seminar, conference or congress etc. is attended for which CEPOL is to reimburse the costs, any meals/accommodation included in the programme will be automatically deducted from the allowances when the statement of expenses is processed, except where otherwise specifically approved by the authorising officer (Article 29.4 of Decision 33/2009/GB of the Governing Management Board 13/2018/MB of the European Police CollegeUnion Agency for Law Enforcement Training); - daily subsistence allowance shall be reimbursed at the flat rates published at the following address: _en.htm_en.xxxxx://xx.xxxxxx.xx/international-partnerships/system/files/per-diem-rates- 20200201_en.pdf1 d) Reimburse the shipment expenses, as follows: - The cost of shipment of equipment or unaccompanied luggage shall be reimbursed provided the contracting party has given prior written authorisation. 2. Other expenses will not be reimbursed, in particular: (a) costs of purchasing equipment or other material needed by the expert to accomplish its tasks; (b) expenses already declared by the expert under another EU or Euratom contract or grant (including grants awarded by a Member State and financed by the EU or Euratom budget and grants awarded by bodies other than the Commission for the purpose of implementing the EU or Euratom budget); (c) reckless or excessive expenses.