Amendments to Funding Requests. If agency costs exceed the amount of estimated costs and expenses that was approved by the Secretaries and provided for in the Acquisition Funding Request, the agency can request an amendment to the Request for the additional funds needed. The Amendment shall be in writing and accompanied by a justification statement explaining the reason the initial estimated cost was inadequate and an estimate for project overruns. Each agency should monitor its expenditures closely to ensure that the additional funds needed are requested and made available prior to obligating the agency to further expenditures. Amendment requests shall be submitted to the BLM State Director and will require the approval of the Executive Committee. Request for additional funds associated with work outside the scope of the original approved acquisition will not be considered.
Amendments to Funding Requests. If the consideration payment exceeds the amount of the acquisition value approved for a project by 10% or less, the agency may request additional funds, or contingency funds from the FLTFA Account. Requests shall be submitted to the BLM FLTFA Team member(s) in writing when submitting Appendix E indicating the amount of funding is within 10% over the approved amount for the project. If additional funding is available, the request will not be forwarded to the Executive Committee for approval and is considered part of the contingency funds. If the excess amount requested is not available in the current same-state FLTFA Account allocation, the FLTFA Team may coordinate to determine whether the other agencies concur to use other out-of-state FLTFA Account funds. If funding is available outside the State but still within the 10% contingency, the request will not be forwarded to the Executive Committee for approval. If the amount requested is not available in any of the FLTFA Accounts, the agency may seek other funding sources to complete the funding or withdrawal their request for funding and submit it in the next round of submissions for consideration. The agencies must ensure any additional funding can be made available prior to obligating the agency to further expenditures. Requests for additional funds associated with payment of consideration over 10% of the approved funding request may be considered for immediate funding. Over 10% request shall be submitted in writing and be accompanied by the Amendment to Funding Request (Appendix G) to the FLTFA Team and approved on a case-by-case basis. Over 10% request must be approved by the Executive Committee. Any request not approved for immediate funding may be considered in future funding requests.
