Common use of Audit and Record Retention Clause in Contracts

Audit and Record Retention. Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively “Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmont, if so requested by Supplier.

Audit and Record Retention. Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively “Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such Such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven five years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) 30 days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, processes and activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmontrequirements, if so requested by Supplier.

Audit and Record Retention. (1) Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively “Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such Such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven five years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) 30 days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmont, if so requested by Supplier.

Audit and Record Retention. Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively “Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such Such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) 30 days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, processes and activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmontrequirements, if so requested by Supplier.

Audit and Record Retention. Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively ““ Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such Such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven five years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) 30 days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, processes and activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmontrequirements, if so requested by Supplier.

Audit and Record Retention. 25.1 Supplier shall maintain a copy of records and documentation related to all Goods and Services, including correspondence, directions, subcontracts, and associated Change Orders, document submittals, test records and orders, meeting minutes, transmittals, plans, drawings, specifications, books, accounts, accounting records, receipts, vouchers and other memoranda of any description related to this Agreement (collectively “Purchase Order Documentation”). With respect to accounting records, Supplier shall maintain a true, correct, and complete set of records, including books and accounts, prepared in accordance with generally accepted accounting principles consistently applied, relating to the costs and, if reimbursable, expenses for which Supplier seeks compensation or reimbursement under this Agreement, including time expended by Supplier and payments to any subcontractors and suppliers or as may otherwise be necessary for proper financial management under this Agreement, as well as all other records relating to the Goods or Services which may be required by applicable legal requirement (e.g., hazardous material handling records). All such Such records shall be made available to audit, inspect, and copy by Newmont or its designated representative during the Term and for a period of seven five years following termination or expiration of this Agreement, upon 24 hours’ prior Notice, and during business hours (8:00 a.m. to 5:00 p.m. where the records are kept); provided, however, that Newmont shall not have audit rights into any fixed rates, agreed-upon percentage multipliers or lump sum amounts. Upon termination or expiration this Agreement, and at Newmont’s request, Supplier shall deliver, as a condition precedent to final payment, all Purchase Order Documentation requested by Newmont within thirty (30) 30 days after receiving Newmont’s request. In addition, during the Term, upon Newmont’s request, Supplier promptly shall provide Newmont with information relating to Supplier’s processes, activities and actions that may pose a reputational or compliance risk to Newmont in order to allow Newmont to conduct an audit of the same, and shall allow Newmont reasonable access to its personnel and facilities in connection with such audit. All information obtained by Newmont pursuant to such audit shall be subject to reasonable confidentiality requirements in a form acceptable to Newmont, if so requested by Supplier.