Common use of Audits of Records Clause in Contracts

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s time records including, but not limited to, all Travel Time Calculation Sheets as required by Article 12, Section C for each employee of Employer. 8. Records of each job involving work covered by this Agreement, to the extent that such records exist, including: (a) Name and address of owner of property where work covered by this Agreement was performed; (b) Name and address of the general contractor for whom the work was performed; (c) Street address where work covered by this Agreement was performed; (d) Total payroll cost of each job; (e) Name and address of each person who performed work covered by this Agreement on each job. (f) Total materials cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the followingfollowing records: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s time records including, but not limited to, all Travel Time Calculation Sheets as required by Article 12, Section C for each employee of Employer. 8. (h) Records of each job involving work covered application of paint or drywall taping by this Agreementthe Employer, to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement painting was performeddone; (b2) Name and Street address of the general contractor for whom the where painting work was performed; (c3) Street address where work covered by this Agreement was performedTotal gross payment received; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed painting work covered by this Agreement or drywall taping on each job; and (6) Total material cost of each job. (fi) Total materials cost Copies of Federal Forms W-2 prepared by the Employer for each jobemployee and Federal Form W- 3. (j) Disbursement Journal of the Employer. (k) Payroll Journal of the Employer.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1227, Section C 3 for each employee of Employer. 8. (h) Records of each job involving the application of work covered by this Agreement, to the extent that such records exist, including: (a) 1. Name and address of owner of the property where the work covered by this Agreement was performeddone; (b) 2. Name and address of the general contractor for whom the work was performed; (c) 3. Street address where work covered by this Agreement was performed; (d) 4. Total payroll cost of each job; (e) 5. Name and address of each person who performed work covered by this Agreement on each job.; and (f) 6. Total materials material cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records as may be necessary to determine whether full and prompt payments to the Trust of all sums required are being made. Records to be e xamined shall be in accordance with the Trust Fund’s policy on audit procedures. including but not limited to, the following: 1. Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s time records including, but not limited to, all Travel Time Calculation Sheets as required by Article 12, Section C for each employee of Employer. 8. Records of each job involving work covered by this Agreement, to the extent that such records exist, including: (a) Name and address of owner of property where work covered by this Agreement was performed; (b) Name and address of the general contractor for whom the work was performed; (c) Street address where work covered by this Agreement was performed; (d) Total payroll cost of each job; (e) Name and address of each person who performed work covered by this Agreement on each job. (f) Total materials cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. This shall include but be not limited to cash disbursement journals. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month, as well as those prepared for filing with other Trust Funds relative to additional Collective Bargaining Agreements to which the Employer is signatory. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 669-C). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1210, Section C 14(a) for each employee of Employer. 8. (h) Records of each job involving application work covered by this Agreement, to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by under this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job.; and (f6) Total materials material cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including including, but not limited to, the following: 1. a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. d) Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. Copies of the Employer’s Quarterly Federal Tax Return (Form 941f) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. Individual employee’s employees’ time records including, but not limited to, all Travel Time Calculation Sheets as required by Article 12, Section C this Agreement for each employee of Employer. 8. g) Records of each job involving work covered by this Agreement, Agreement to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job. (f) Total materials cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. This shall include, but not be limited to cash disbursement journals. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month, as well as those prepared for filing with other Trust Funds relative to additional Collective Bargaining Agreements to which Employer is signatory. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 69-C). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1210, Section C 14(a) for each employee of Employer. 8. (h) Records of each job involving application work covered by this Agreement, to the extent that such records exist, including: (ai.) Name and address of owner of property where work covered by this Agreement was performed; (bii.) Name and address of the general contractor for whom the work was performed; (ciii.) Street address where work covered by under this Agreement was performed; (div.) Total payroll cost of each job; (ev.) Name and address of each person who performed work covered by this Agreement on each job.; and (fvi.) Total materials material cost of each job. (i) Copies of Federal Forms W-2 and W-3 prepared by the Employer for each employee.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1210, Section C 14(a) for each employee of Employer. 8. (h) Records of each job involving application work covered by this Agreement, to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by under this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job.; and (f6) Total materials material cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following:submit 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1210, Section C 14(a) for each employee of Employer. 8. (h) Records of each job involving application work covered by this Agreement, to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by under this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job.; and (f6) Total materials material cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy such records including as may be necessary to determine whether full and prompt payment to the Trust of all sums required is being made. Records to be examined may include, but are not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s employees’ time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 128, Section C 12(a) for each employee of Employer. 8. (h) Records of each job involving work covered by this Agreement, Agreement to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job.; and (f6) Total materials material cost of each job.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer. This shall include, but not be limited to cash disbursement journals. 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of the Employer’s prepared for filing with the Trust Funds for each month, as well as those prepared for filing with other Trust Funds relative to additional Collective Bargaining Agreements to which Employer is signatory. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 69-C). 7. (g) Individual employee’s time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 1210, Section C 13(a) for each employee of Employer. 8. (h) Records of each job involving application work covered by this Agreement, to the extent that such records exist, including: (ai.) Name and address of owner of property where work covered by this Agreement was performed; (bii.) Name and address of the general contractor for whom the work was performed; (ciii.) Street address where work covered by under this Agreement was performed; (div.) Total payroll cost of each job; (ev.) Name and address of each person who performed work covered by this Agreement on each job.; and (fvi.) Total materials material cost of each job. (i) Copies of Federal Forms W-2 and W-3 prepared by the Employer for each employee.

Audits of Records. The Board of Trustees, or their authorized representatives, may require any Association, any Employer, the Union, any labor organization or any beneficiary to submit to it any information relevant to the administration of the Trust. Upon notice in writing from the Trust Funds, an Employer must permit an accountant, or agent of an accountant, of the Board of Trustees to enter upon the premises of such Employer or the Union during business hours to examine and copy records including including, but not limited to, the following: 1. (a) Canceled checks and check stubs showing all monies paid to each employee of the Employer. 2. (b) Canceled checks, check stubs and business records of the Employer showing all sums paid to persons other than employees for work performed such as subcontractors, independent contractors, suppliers, relatives, partners and joint ventures of the Employer.as 3. (c) The individual earnings records of each employee of the Employer showing the name and address of employee, social security number, wage rate, hours worked, gross pay, amounts withheld and net amount paid for each employee. 4. (d) Copies of all fringe benefit returns of Employer’s prepared for filing with the Trust Funds for each month. 5. (e) Those canceled checks showing sums actually paid by Employer to the Trust Funds for each month. 6. (f) Copies of the Employer’s Quarterly Federal Tax Return (Form 941) for each quarter, as well as the State Quarterly Wage and Withholding Report (Form DE 6). 7. (g) Individual employee’s employees’ time records including, including but not limited to, to all Travel Time Calculation Sheets as required by Article 128, Section C 12(a) for each employee of Employer. 8. (h) Records of each job involving work covered by this Agreement, Agreement to the extent that such records exist, including: (a1) Name and address of owner of property where work covered by this Agreement was performed; (b2) Name and address of the general contractor for whom the work was performed; (c3) Street address where work covered by this Agreement was performed; (d4) Total payroll cost of each job; (e5) Name and address of each person who performed work covered by this Agreement on each job.; and (f6) Total materials material cost of each job.