AWARD PROCEDURES – MINI COMPETITION. 5.1 When ordering Services under the Framework Agreement, the Authority shall:- 5.1.1 identify the relevant Lot into which its Service requirements falls; 5.1.2 identify the Framework Providers capable of performing the Call-Off Contract for the Service requirements; 5.1.3 supplement and refine the Call-Off Terms and Conditions only to the extent permitted by and in accordance with the requirements of the applicable regulations and guidance; 5.1.4 invite tenders by conducting a mini-competition for its service requirements in accordance with the applicable regulations and guidance and in particular:- (a) Consult in writing the Framework Providers capable of performing the Call-Off Contract for the Service requirements and invite them to submit a tender/quotation in writing for each specific contract to be awarded; and (b) Set a time limit for the receipt of the tenders which takes into account factors such as the complexity of the subject matter of the contract and the time needed to submit tenders. 5.1.5 apply the Award Criteria to the Framework Providers’ compliant tenders submitted through the mini-competition as the basis of its decision to award a Call-Off Contract for its Service requirements; and 5.1.6 subject to the provisions of Clause 5.2 and the applicable regulations and guidance, award a Call-Off Contract for its Service requirements by placing a Purchase Order with the successful Framework Provider which:- (a) States the Service requirements; (b) Identifies the Lot or Lots for which the award is made; (c) States the price payable for the Service requirements in accordance with the tender submitted by the successful Framework Provider; and (d) Incorporates the Call-Off Terms and Conditions applicable to that Framework Lot as modified by the Service requirements. 5.2 Notwithstanding the fact that the Authority has followed the procedure set out above in this Clause 5, the Authority shall be entitled at all times to decline to make an award for its Service requirements. Nothing in this Framework Agreement shall oblige any Authority to place a Purchase Order for Services. 5.3 Subject to Clauses 5.1 and 5.2 above, the Authority may place a Request for Quotation with the Contractor by serving a Quotation Form in writing as set out in Schedule 3. The Parties agree that any document or communication which is not in the form prescribed by this Clause 5.3 shall not constitute a Request for Quotation under this Framework Agreement. 5.4 Following receipt of the Request for Quotation, the Contractor shall within a reasonable period acknowledge receipt of the Quotation Form and either:- 5.4.1 notify the Authority that it declines to provide a Request for Quotation; or 5.4.2 notify the Authority that it accepts the Quotation by signing and returning the Form. 5.5 Following acceptance of the Quotation by the Authority, the successful Contractor will be issued with a Purchase Order. The receipt of a Purchase Order by the Contractor is the authority to proceed with the final agreed schedule of work. 5.6 If the Contractor notifies the Authority that it declines to accept an Order then the Authority may offer that Order to the Framework Provider that submitted the next most economically advantageous Quotation in accordance with the relevant Award Criteria.
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Samples: Framework Agreement, Framework Agreement, Framework Agreement
