Billing Procedures A. Incident Billings Sample Clauses

Billing Procedures A. Incident Billings. 1. When the State is the supporting agency and the incident is within Oregon or Washington, the State will xxxx the jurisdictional Federal Agency. When the State is the supporting agency and the incident is outside Oregon or Washington’s jurisdiction, the State submits its billing to the Primary Federal Agency. 2. Agencies will share their respective individual incident Resource Order Request numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Operating plans, the billing Party shall submit a xxxx or estimate for reimbursement as soon as possible, but not later than 180 days after the incident is controlled. If the total cost is not known at the time of initial billing, a partial xxxx, so identified, may be submitted. A final xxxx, so identified, will be issued within 270 days after control of the incident. After the final billing has been sent, and if additional costs are identified, a supplemental billing may be issued if agreeable to applicable Parties. For obligation purposes, the Federal Agencies will submit unpaid obligational figures to the State by (to be determined by individual State/Tribe fiscal year). The State will submit unpaid obligational figures to the appropriate Federal Agency by September 1 for the previous Federal fiscal year. All obligations will be submitted by incident name, date, mission assignment number (MA), and federal job code. 4. Billing Content: Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for State incident assistance may include administrative overhead, not to exceed the predetermined State indirect cost rate negotiated annually with the cognizant Federal Agency for the State (OMB Circular A-87).
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Related to Billing Procedures A. Incident Billings

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