Common use of Billing Requirements Clause in Contracts

Billing Requirements. a) The Agency shall submit all invoices and/or requests for reimbursement to the Recipient by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line Item Budget Invoice (hereinafter “Cost Reimbursement Invoice”) or a Fixed-Priced Unit Rate Invoice (hereinafter “Fixed-Priced Invoice”) (collectively referred to as “Invoices”) as applicable and as set forth in the Scope of Service (Attachment “A”). b) All requests for payment and/or reimbursement shall include the applicable Invoice and all supporting documentation necessary for processing, which shall be as identified in Scope of Service, Attachment “A.” Invoices shall be forwarded to the Recipient’s office as identified in Article XVI of this Contract. c) Each Invoice shall be completed in its entirety. Any Invoice that is incomplete or which fails to include the required supporting documentation shall be deemed incomplete and rejected. d) Failure by the Agency to provide Invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of the Agency for subsequent funding awards. e) The Agency shall actively pursue and xxxx any third-party coverage available for contribution toward the costs of Services incurred by the Consumer. f) The Agency agrees to reimburse the Recipient any monies received from any third-party coverage, after payment has been made by the Recipient. Reimbursements shall be any amounts received up to the amount paid by the Recipient. The Agency shall report to the Recipient any payment received from, or pending claims with, any third-party when submitting Invoices to the Recipient, to the Agency at the address identified in Article XVI, Section 2. g) The Agency expressly understands that it is liable for, and accepts responsibility for repayment of, any Funds disbursed under the terms of this Contract that may be deemed to have been disbursed in error. Repayment by the Agency to the Recipient shall be within ninety (90) calendar days from the date of demand by the Recipient. Failure by the Agency to comply with this requirement shall be handled in accordance with the Federal Code 45 CFR §75.391 (“Collections of Amounts Due”) (Attachment “B”). h) Any specific issues relating to billing for this Contract shall be as more specifically described in the Scope of Service (Attachment “A”). i) The Agency is prohibited from using Grant Funds for any of the following: (i) to purchase or improve land, or purchase or construct or make permanent improvements to any building, except for minor remodeling; (ii) to support syringe service programs inclusive of syringe exchange, access, and disposal; (iii) foreign travel; (iv) to make payments to recipients of Services for which payment has already been made or reasonably can be expected by a third-party payer including Medicaid, Medicare, and/or other State or local entitlement programs, prepaid health plans, or private insurance; (v) to make payments to recipients of Service to purchase financial loans or gifts, social services unrelated to HIV/AIDS, or reimbursements or payments of any kind to a Consumer; (vi) to purchase non-expendable property, which shall be defined as tangible personal property of a non-consumable nature that has an acquisition cost of $500 (Five Hundred Dollars) or more per unit and an unexpected useful life of at least one (1) year, and hardback bound books that are not circulated to students or to the general public, the value or cost of which is $250 (Two Hundred Fifty Dollars) or more; or (vii) to pay the salary of an individual at a rate in excess of an Executive Level II salary of the federal executive pay schedule, in accordance with the Consolidated Appropriation Act, 2012 (P.L. 112-74), enacted December 23, 2011. j) Items requiring prior approval from the awarding federal agency shall be as indicated in 45 CFR part 75. k) In the event of any conflict between the provisions set forth in this Article and the requirements of the Federal Xxxx 00 XXX §00 (Attachment “B”), the Federal Code shall take precedence.

Billing Requirements. a) The Agency shall submit all invoices and/or requests for reimbursement to the Recipient by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line Item Budget Invoice (hereinafter “Cost Reimbursement Invoice”) or a Fixed-Priced Unit Rate Invoice (hereinafter “Fixed-Priced Invoice”) (collectively referred to as “Invoices”) as applicable and as set forth in the Scope of Service (Attachment “A”). b) All requests for payment and/or reimbursement shall include the applicable Invoice and all supporting documentation necessary for processing, which shall be as identified in Scope of Service, Attachment “A.” Invoices shall be forwarded to the Recipient’s office as identified in Article XVI of this Contract. c) Each Invoice shall be completed in its entirety. Any Invoice that is incomplete or which fails to include the required supporting documentation shall be deemed incomplete and rejected. d) Failure by the Agency to provide Invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of the Agency for subsequent funding awards. e) The Agency shall actively pursue and xxxx bill any third-party coverage available for contribution toward the costs of Services incurred by the Consumer. f) The Agency agrees to reimburse the Recipient any monies received from any third-party coverage, after payment has been made by the Recipient. Reimbursements shall be any amounts received up to the amount paid by the Recipient. The Agency shall report to the Recipient any payment received from, or pending claims with, any third-party when submitting Invoices to the Recipient, to the Agency at the address identified in Article XVI, Section 2. g) The Agency expressly understands that it is liable for, and accepts responsibility for repayment of, any Funds disbursed under the terms of this Contract that may be deemed to have been disbursed in error. Repayment by the Agency to the Recipient shall be within ninety (90) calendar days from the date of demand by the Recipient. Failure by the Agency to comply with this requirement shall be handled in accordance with the Federal Code 45 CFR §75.391 (“Collections of Amounts Due”) (Attachment “B”). h) Any specific issues relating to billing for this Contract shall be as more specifically described in the Scope of Service (Attachment “A”). i) The Agency is prohibited from using Grant Funds for any of the following: (i) to purchase or improve land, or purchase or construct or make permanent improvements to any building, except for minor remodeling; (ii) to support syringe service programs inclusive of syringe exchange, access, and disposal; (iii) foreign travel; (iv) to make payments to recipients of Services for which payment has already been made or reasonably can be expected by a third-party payer including Medicaid, Medicare, and/or other State or local entitlement programs, prepaid health plans, or private insurance; (v) to make payments to recipients of Service to purchase financial loans or gifts, social services unrelated to HIV/AIDS, or reimbursements or payments of any kind to a Consumer; (vi) to purchase non-expendable property, which shall be defined as tangible personal property of a non-consumable nature that has an acquisition cost of $500 (Five Hundred Dollars) or more per unit and an unexpected useful life of at least one (1) year, and hardback bound books that are not circulated to students or to the general public, the value or cost of which is $250 (Two Hundred Fifty Dollars) or more; or (vii) to pay the salary of an individual at a rate in excess of an Executive Level II salary of the federal executive pay schedule, in accordance with the Consolidated Appropriation Act, 2012 (P.L. 112-74), enacted December 23, 2011. j) Items requiring prior approval from the awarding federal agency shall be as indicated in 45 CFR part 75. k) In the event of any conflict between the provisions set forth in this Article and the requirements of the Federal Xxxx 00 XXX Code 45 CFR §00 75 (Attachment “B”), the Federal Code shall take precedence.

Billing Requirements. a) The Agency shall submit all invoices and/or requests for reimbursement to the Recipient by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line Item Budget Invoice (hereinafter “Cost Reimbursement Invoice”) or a Fixed-Priced Unit Rate Invoice (hereinafter “Fixed-Priced Invoice”) (collectively referred to as “Invoices”) as applicable and as set forth in the Scope of Service (Attachment “A”). b) All requests for payment and/or reimbursement shall include the applicable Invoice and all supporting documentation necessary for processing, which shall be as identified in Scope of Service, Attachment “A.” Invoices shall be forwarded to the Recipient’s office as identified in Article XVI of this Contract. c) Each Invoice shall be completed in its entirety. Any Invoice that is incomplete or which fails to include the required supporting documentation shall be deemed incomplete and rejected. d) Failure by the Agency to provide Invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of the Agency for subsequent funding awards. e) The Agency shall actively pursue and xxxx bill any third-party coverage available for contribution toward the costs of Services incurred by the Consumer. f) The Agency agrees to reimburse the Recipient any monies received from any third-party coverage, after payment has been made by the Recipient. Reimbursements shall be any amounts received up to the amount paid by the Recipient. The Agency shall report to the Recipient any payment received from, or pending claims with, any third-party when submitting Invoices to the Recipient, to the Agency at the address identified in Article XVI, Section 2. g) The Agency expressly understands that it is liable for, and accepts responsibility for repayment of, any Funds disbursed under the terms of this Contract that may be deemed to have been disbursed in error. Repayment by the Agency to the Recipient shall be within ninety (90) calendar days from the date of demand by the Recipient. Failure by the Agency to comply with this requirement shall be handled in accordance with the Federal Code 45 CFR §75.391 (“Collections of Amounts Due”) (Attachment “B”). h) Any specific issues relating to billing for this Contract shall be as more specifically described in the Scope of Service (Attachment “A”). i) The Agency is prohibited from using Grant Funds for any of the following: (i) to purchase or improve land, or purchase or construct or make permanent improvements to any building, except for minor remodeling; (ii) to support syringe service programs inclusive of syringe exchange, access, and disposal; (iii) foreign travel; (iv) to make payments to recipients of Services for which payment has already been made or reasonably can be expected by a third-party payer including Medicaid, Medicare, and/or other State or local entitlement programs, prepaid health plans, or private insurance; (v) to make payments to recipients of Service to purchase financial loans or gifts, social services unrelated to HIV/AIDS, or reimbursements or payments of any kind to a Consumer; (vi) to purchase non-expendable property, which shall be defined as tangible personal property of a non-consumable nature that has an acquisition cost of $500 (Five Hundred Dollars) or more per unit and an unexpected useful life of at least one (1) year, and hardback bound books that are not circulated to students or to the general public, the value or cost of which is $250 (Two Hundred Fifty Dollars) or more; or (vii) to pay the salary of an individual at a rate in excess of an Executive Level II salary of the federal executive pay schedule, in accordance with the Consolidated Appropriation Act, 2012 (P.L. 112-74), enacted December 23, 2011. j) Items requiring prior approval from the awarding federal agency shall be as indicated in 45 CFR part 75. k) In the event of any conflict between the provisions set forth in this Article and the requirements of the Federal Xxxx 00 XXX §00 (Attachment “B”), the Federal Code shall take precedence.

Billing Requirements. a) The Agency shall submit all invoices and/or requests for reimbursement to the Recipient by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line Item Budget Invoice (hereinafter “Cost Reimbursement Invoice”) or a Fixed-Priced Unit Rate Invoice (hereinafter “Fixed-Priced Invoice”) (collectively referred to as “Invoices”) as applicable and as set forth in the Scope of Service (Attachment “A”). b) All requests for payment and/or reimbursement shall include the applicable Invoice and all supporting documentation necessary for processing, which shall be as identified in Scope of Service, Attachment “A.” Invoices shall be forwarded to the Recipient’s office as identified in Article XVI of this Contract. c) Each Invoice shall be completed in its entirety. Any Invoice that is incomplete or which fails to include the required supporting documentation shall be deemed incomplete and rejected. d) Failure by the Agency to provide Invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of the Agency for subsequent funding awards. e) The Agency shall actively pursue and xxxx bill any third-party coverage available for contribution toward the costs of Services incurred by the ConsumerClient. f) The Agency agrees to reimburse the Recipient any monies received from any third-party coverage, after payment has been made by the Recipient. Reimbursements shall be any amounts received up to the amount paid by the Recipient. The Agency shall report to the Recipient any payment received from, or pending claims with, any third-party when submitting Invoices to the Recipient, to the Agency at the address identified in Article XVI, Section 2. g) The Agency expressly understands that it is liable for, and accepts responsibility for repayment of, any Funds disbursed under the terms of this Contract that may be deemed to have been disbursed in error. Repayment by the Agency to the Recipient shall be within ninety (90) calendar days from the date of demand by the Recipient. Failure by the Agency to comply with this requirement shall be handled in accordance with the Federal Code 45 CFR §75.391 (“Collections of Amounts Due”) (Attachment “B1”). h) Any specific issues relating to billing for this Contract shall be as more specifically described in the Scope of Service (Attachment “AAttachment“A”). i) The Agency is prohibited from using Grant Funds for any of the following: (i) to purchase or improve land, or purchase or construct or make permanent improvements to any building, except for minor remodeling; (ii) to support syringe service programs inclusive of syringe exchange, access, and disposal; (iii) foreign travel; (iv) to make payments to recipients of Services for which payment has already been made or reasonably can be expected by a third-party payer including Medicaid, Medicare, and/or other State or local entitlement programs, prepaid health plans, or private insurance; (v) to make payments to recipients of Service to purchase financial loans or gifts, social services unrelated to HIV/AIDS, or reimbursements or payments of any kind to a ConsumerClient; (vi) to purchase non-expendable property, which shall be defined as tangible personal property of a non-consumable nature that has an acquisition cost of $500 (Five Hundred Dollars) or more per unit and an unexpected useful life of at least one (1) year, and hardback bound books that are not circulated to students or to the general public, the value or cost of which is $250 (Two Hundred Fifty Dollars) or more; or (vii) to pay the salary of an individual at a rate in excess of an Executive Level II salary of the federal executive pay schedule, in accordance with the Consolidated Appropriation Act, 2012 (P.L. 112-74), enacted December 23, 2011. j) Items requiring prior approval from the awarding federal agency shall be as indicated in 45 CFR part 75. k) In the event of any conflict between the provisions set forth in this Article and the requirements of the Federal Xxxx 00 XXX §00 (Attachment “B1”), the Federal Code shall take precedence.