Common use of Budgetary Control and Reporting Clause in Contracts

Budgetary Control and Reporting. The Pooled Fund Manager will administer the Pooled Fund in accordance with the budgetary control systems and other applicable financial procedures of the Council. The relevant governance documents of the Council as Host Partner will be applied, save that the Council will only vire funds out of the Pooled Fund into its own funds with the prior agreement of all of the other Partners (for example but not limited to: in the circumstances where the Council is acting as a provider of Services pursuant to a Scheme Specification). The financial systems of the Council will be used to record and monitor income and expenditure. Financial and relevant budget reports will be provided to each Partner by the Council in respect of the Pooled Fund and the Individual Schemes in a format such that each of the other Partners is able to maintain and complete their financial records in accordance with the accounting and statutory requirements to which that Partner is subject. The co-ordination of this information will be arranged by the Council with all Partners continuing to maintain records and supply detail as required in order to assist with completion of any Pooled Fund reports required pursuant to the Agreement. The content and frequency of Pooled Fund reports presented to the Partnership Board will be in accordance with Schedule 5. The Pooled Fund Manager will draw any actual or projected Under or Overspend to the attention of the Partners as soon as reasonably possible, with reasons for the occurrence and options for the Partnership Board to consider. Under and Overspends will be dealt with in accordance with this Schedule 3 The Council will be responsible for the internal audit of the Pooled Fund. Internal Auditors appointed by the CCGs will undertake reviews as part of an agreed annual work programme. The Council’s external auditors will audit the operation of the Pooled Fund as part of their ongoing work programme. An annual memorandum of Account must be produced by the Council in accordance with Section 75 of the NHS Act 2006. This will need to be incorporated into each Partner’s final accounts and fit with individual final accounts timetables. The audit of the Memorandum of Account will be undertaken by the Council’s external auditors. Financial Risk Management and Sharing Only services included in the Better Care Fund Plan are subject to the financial risk management and sharing protocol. Financial Risk With the exception of the XXXX service and the Menorrhagia Service, overspends on each Individual Scheme included in the Better Care Fund Plan are the responsibility of the Partner responsible for commissioning that Individual Scheme and will not be funded from the Pooled Fund, unless agreed by all the Partners. Where Overspends on Individual Schemes have been agreed, these shall be funded from:

Budgetary Control and Reporting. The Pooled Fund Manager will administer the Pooled Fund in accordance with the budgetary control systems and other applicable financial procedures of the Council. The relevant governance documents of the Council as Host Partner will be applied, save that the Council will only vire funds out of the Pooled Fund into its own funds with the prior agreement of all of the other Partners (for example but not limited to: in the circumstances where the Council is acting as a provider of Services pursuant to a Scheme Specification). The financial systems of the Council will be used to record and monitor income and expenditure. Financial and relevant budget reports will be provided to each Partner by the Council in respect of the Pooled Fund and the Individual Schemes in a format such that each of the other Partners is able to maintain and complete their financial records in accordance with the accounting and statutory requirements to which that Partner is subject. The co-ordination of this information will be arranged by the Council with all Partners continuing to maintain records and supply detail as required in order to assist with completion of any Pooled Fund reports required pursuant to the Agreement. The content and frequency of Pooled Fund reports presented to the Partnership Board will be in accordance with Schedule 5. The Pooled Fund Manager will draw any actual or projected Under Under- or Overspend to the attention of the Partners as soon as reasonably possible, with reasons for the occurrence and options for the Partnership Board to consider. Under and Overspends will be dealt with in accordance with this Schedule 3 The Council will be responsible for the internal audit of the Pooled Fund. Internal Auditors appointed by the CCGs will undertake reviews as part of an agreed annual work programme. The Council’s external auditors will audit the operation of the Pooled Fund as part of their ongoing work programme. An annual memorandum of Account must be produced by the Council in accordance with Section 75 of the NHS Act 2006. This will need to be incorporated into each Partner’s final accounts and fit with individual final accounts timetables. The audit of the Memorandum of Account will be undertaken by the Council’s external auditors. Financial Risk Management and Sharing Only services included in the Better Care Fund Plan are subject to the financial risk management and sharing protocol. Financial Risk With the exception of the XXXX service and the Menorrhagia Service, overspends on each Individual Scheme included in the Better Care Fund Plan are the responsibility of the Partner responsible for commissioning that Individual Scheme and will not be funded from the Pooled Fund, unless agreed by all the Partners. Where Overspends on Individual Schemes have been agreed, these shall be funded from:

Budgetary Control and Reporting. The Pooled Fund Manager will administer the Pooled Fund in accordance with the budgetary control systems and other applicable financial procedures of the Council. The relevant governance documents of the Council as Host Partner will be applied, save that the Council will only vire funds out of the Pooled Fund into its own funds with the prior agreement of all of the other Partners (for example but not limited to: to in the circumstances where the Council is acting as a provider of Services pursuant to a Scheme Specification). The financial systems of the Council will be used to record and monitor income and expenditure. Financial and relevant budget reports will be provided to each Partner by the Council in respect of the Pooled Fund and the Individual Schemes in a format such that each of the other Partners is able to maintain and complete their financial records in accordance with the accounting and statutory requirements to which that Partner is subject. The co-ordination of this information will be arranged by the Council with all Partners continuing to maintain records and supply detail as required in order to assist with completion of any Pooled Fund reports required pursuant to the Agreement. The content and frequency of Pooled Fund reports presented to the Partnership Board will be in accordance with Schedule 5. The Pooled Fund Manager will draw any actual or projected Under or Overspend to the attention of the Partners as soon as reasonably possible, with reasons for the occurrence and options for the Partnership Board to consider. Under and Overspends overspends will be dealt with in accordance with this Schedule 3 The Council will be responsible for the internal audit of the Pooled Fund. Internal Auditors appointed by the CCGs LLR ICBs will undertake reviews as part of an agreed annual work programme. The Council’s external auditors will audit the operation of the Pooled Fund as part of their ongoing work programme. An annual memorandum of Account must be produced by the Council in accordance with Section 75 of the NHS Act 2006. This will need to be incorporated into each Partner’s final accounts and fit with individual final accounts timetables. The audit of the Memorandum of Account will be undertaken by the Council’s external auditors. Financial Risk Management and Sharing Only services included in the Better Care Fund Plan are subject to the financial risk management and sharing protocol. Financial Risk With the exception of the XXXX service and the Menorrhagia Service, overspends on each Individual Scheme included in the Better Care Fund Plan are the responsibility of the Partner responsible for commissioning that Individual Scheme and will not be funded from the Pooled Fund, unless agreed by all the Partners. Where Overspends on Individual Schemes have been agreed, these shall be funded from:

Budgetary Control and Reporting. The Pooled Fund Manager will administer the Pooled Fund in accordance with the budgetary control systems and other applicable financial procedures of the Council. The relevant governance documents of the Council as Host Partner will be applied, save that the Council will only vire funds out of the Pooled Fund into its own funds with the prior agreement of all of the other Partners (for example but not limited to: in the circumstances where the Council is acting as a provider of Services pursuant to a Scheme Specification). The financial systems of the Council Nene CCG will be used to record and monitor income and expenditure. Financial and expenditure with relevant budget reports will be being provided to each Partner by the Council in respect of the Pooled Fund and the to this Individual Schemes in a format such Partnership Arrangement so that each of the other Partners is able to maintain and complete their financial records in accordance with can be maintained. Nene CCG will arrange the accounting and statutory requirements to which that Partner is subject. The co-ordination coordination of this information information. All Partners will be arranged by the Council with all Partners continuing continue to maintain records and supply detail as required in order to assist with the completion of any the budget report for the Pooled Fund as a whole. Budget reports required pursuant will be presented on a monthly basis to the Agreement. The content and frequency of Pooled Fund reports presented to the Partnership Board will be in accordance with Schedule 5. The Pooled Fund Manager (Deputy Head of Joint Commissioning and Commissioning Manager Emotional Health and Wellbeing) and on a quarterly basis to the HSCE. Budget reports will draw any show actual or projected Under or Overspend expenditure against budgets alongside forecast outturn information and variance calculated by relevant Partners. There will be supporting activity information (relating to service user flows, vacancies, beds etc). Projected under/overspends will be drawn to the attention of the Partners as soon as reasonably possibleat the earliest opportunity, with reasons for the their occurrence and options for to consider and as regards overspends the Partnership Board options will include the Partners: • adjusting the support provision to consider. Under and Overspends will be dealt with in accordance with bring a service within budget provided that a review of service users needs supports the appropriateness of this Schedule 3 The Council change • making all reasonable efforts to secure additional investment to meet the shortfall Nene CCG will be responsible for the internal audit of the Pooled Fund. Internal Auditors appointed by the CCGs will undertake reviews as part of an agreed annual work programmeFund budget. The Council’s internal auditors will undertake reviews on an exception basis. Nene CCG external auditors will audit the operation of the Pooled Fund Funded budget as part of their ongoing work programme. An There will be a requirement for an annual memorandum Memorandum of Account must to be produced by the Council Nene CCG in accordance with Section 75 of the NHS Act 200675. This will need to be incorporated into each Partner’s the Partners final accounts and fit in with the individual final accounts timetables. The Nene CCG’s external auditors will undertake the audit of the Memorandum of Account will be undertaken by the Council’s external auditors. Financial Risk Management and Sharing Only services included in the Better Care Fund Plan are subject to the financial risk management and sharing protocol. Financial Risk With the exception of the XXXX service and the Menorrhagia Service, overspends on each Individual Scheme included in the Better Care Fund Plan are the responsibility of the Partner responsible for commissioning that Individual Scheme and will not be funded from the Pooled Fund, unless agreed by all the Partners. Where Overspends on Individual Schemes have been agreed, these shall be funded from:memorandum.