Building Files. a. The contents of all individual files maintained by building principals and/or program managers will be shown to the respective staff member. Staff members will be requested to sign each document kept in their building files to acknowledge that they have seen their building file contents. The signature of the staff member does not imply that the staff member agrees with the contents of the document. If the individual is asked to sign a document and refuses, it will be documented that the information was shown to the individual, but s/he refused to sign. b. A staff member may attach a written statement or other materials to any document contained in his/her building file. c. Letters of Direction will be removed from building files after two (2) years, provided there are no reprimands related to the directives in the underlying Letter of Direction. Documented verbal reprimands will be removed at the staff member’s request from her or his building file after two (2) years unless subsequent discipline has been issued within the two (2) year period. Every two (2) years there will be a mandatory review of all building files. Materials in a staff member’s file that are unnecessary for record keeping will be removed and destroyed.
Appears in 7 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
