Common use of Building Files Clause in Contracts

Building Files. Supervisors and principals may maintain an information file, or “building file,” at their work site pertaining to employees for whom they have formal evaluation and/or supervisory responsibility. In a timely manner, a copy of any document placed in an employee’s building file shall be shared with the employee, if the employee has not otherwise been sent a copy of the document. Upon request and by prior appointment, each employee shall have the right to review his/her building file in the presence of the principal, supervisor or his/her designee. If an employee requests that the principal, supervisor, or designee (supervisor) remove a document from the building file, the supervisor may either (a) remove the document, or (b) decline to remove the document with an explanation regarding why the document will not be removed. If the employee is not satisfied with the supervisor’s response, the employee may request a meeting between the supervisor, the employee, a BEA representative, and a Human Resources representative to discuss the matter. The parties will discuss the matter and attempt to reach a resolution to the employee’s request. If the matter is not resolved, the employee may attach a response to the document. If an employee is transferred, his or her building file will be transferred to the administrator who will have formal supervisory responsibility for the transferring employee. If an employee resigns or retires, the employee’s building file will be transferred to Human Resources for disposition.

Building Files. Supervisors and principals may maintain an information file, or “building file,” at their work site pertaining to employees for whom they have formal evaluation and/or supervisory responsibility. In a timely manner, a copy of any document placed in an employee’s building file shall be shared with the employee, if the employee has not otherwise been sent a copy of the document. Upon request and by prior appointment, each employee shall have the right to review his/her their building file in the presence of the principal, supervisor supervisor, or his/her their designee. If an employee requests that the principal, supervisor, or designee (supervisor) remove a document from the building file, the supervisor may either (a) remove the document, or (b) decline to remove the document with an explanation regarding why the document will not be removed. If the employee is not satisfied with the supervisor’s response, the employee may request a meeting between the supervisor, the employee, a BEA representative, and a Human Resources representative to discuss the matter. The parties will discuss the matter and attempt to reach a resolution to the employee’s request. If the matter is not resolved, the employee may attach a response to the document. If an employee is transferred, his or her their building file will be transferred to the administrator who will have formal supervisory responsibility for the transferring employee. If an employee resigns or retires, the employee’s building file will be transferred to Human Resources for disposition.