Business Planning. 11.1 The following documentation is required from providers to facilitate the delivery of free entitlements. The timetable is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required 11.2 Local Authorities are required by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this duty. 11.3 The census data collection (January) from providers is a statutory requirement through regulations under section 99 of the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009. The content of the data collection will be determined by the Department of Education census requirements document. 11.4 All providers of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement. 11.5 Failure to supply any of the information within the timescales set may result in inaccurate, delayed or suspended funding. 11.6 Providers should maintain accurate financial and non-financial records relating to free entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children access with reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider agreement, subject to confidentiality restrictions. 11.7 The following charges will apply to any provider including childminders who provide late or incomplete information leading to additional administration in the processing of free entitlements: 11.8 Providers (and any of their employees in any way involved in the provision of the childcare services) shall comply with all the relevant requirements of the Data Protection Act 1998 and GDPR 2018. 11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.
Appears in 9 contracts
Samples: Provider Agreement, Provider Agreement, Provider Agreement
Business Planning. 11.1 The following documentation is required from providers to facilitate the delivery of free entitlements10.1. The timetable is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required
11.2 Local Authorities are required by legislation to secure sufficient childcare so far as reasonably practicableprovider should ensure they submit timely and accurate information, for working parentsincluding, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this duty.
11.3 The but not limited to, headcount data, census data collection (January) from providers is a statutory requirement through regulations under section 99 and parent/carer declaration forms, as per the financial guidelines of the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009their local authority. The content of the data collection will be determined by the Department of Education census requirements document.
11.4 All providers of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Failure to supply any of the information within the timescales set do so may result in inaccurate, delayed or suspended funding.
11.6 10.2. To support providers in the process of submitting the required information the LA is using the Early Years’ Synergy Online Provider Portal that will enable providers to make their funding claims. Providers are also supported through the publication of the document Delivery of Early Education Funding for 2, 3 and 4 year olds which details national and local guidelines.
10.3. The LA will notify providers through email, the BCP website and/or the Provider Portal of documentation that is needed from providers to support payment and delivery of funded entitlements and the timetable which providers should follow when submitting their documentation. This will include setting out the importance of timely and accurate census returns.
10.4. If a provider is unable to submit the required information on time they must contact their Early Education Funding Officer with a valid reason by the date the information was required.
10.5. The LA has the right to call a meeting with a provider that consistently fails to provide required information on time. The provider must attend the meeting otherwise they may be removed from the Directory of Providers.
10.6. The LA should not charge providers disproportionate penalties for providing late or incomplete information leading to additional administration in the processing of funded entitlements. However, any charges raised will be reasonable and proportionate to the inconvenience or costs incurred to the LA as a result of any delayed submissions and the LA will ensure charges are clearly communicated to providers.
10.7. The provider should maintain accurate financial and non-financial records relating to free funded entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children LA access with on reasonable notice to all financial and non-non- financial records relating to free funded entitlement places funded under the provider agreement, subject to confidentiality restrictions.
11.7 The following charges will apply 10.8. Providers must make available to the LA, on request, any provider including childminders who provide late or incomplete information leading Parent/Carer Declaration form relating to additional administration in the processing of free entitlements:
11.8 Providers (and any of their employees in any way involved in the provision of the childcare services) shall comply with all the relevant requirements of the Data Protection Act 1998 and GDPR 2018funded entitlement.
11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.
Appears in 3 contracts
Samples: Provider Agreement, Provider Agreement, Provider Agreement
Business Planning. 11.1 The following documentation is required from providers to facilitate the delivery of free entitlements. The timetable is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required Required
11.2 Local Authorities are required by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this duty.
11.3 The census data collection (January) from providers is a statutory requirement through regulations under section 99 of the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009. The content of the data collection will be determined by the Department of Education census requirements document.
11.4 All providers of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Failure to supply any of the information within the timescales set may result in inaccurate, delayed or suspended funding.
11.6 Providers should maintain accurate financial and non-financial records relating to free entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children access with reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider agreement, subject to confidentiality restrictions.
11.7 The following charges will apply to any provider including childminders who provide late or incomplete information leading to additional administration in the processing of free entitlements:
11.8 Providers (and any of their employees in any way involved in the provision of the childcare services) shall comply with all the relevant requirements of the Data Protection Act 1998 and GDPR 2018.
11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.
Appears in 2 contracts
Samples: Provider Agreement, Provider Agreement
Business Planning. 11.1 The following documentation is required from providers to facilitate Local Authority has established the delivery of free entitlements. The timetable is process as shown in the table below: Documentation Required How Often Documentation in Annex C to support payment and delivery of funded entitlements, Headcounts take place once per term with two amendment opportunities. The headcount portal is Required When Documentation is Required
11.2 Local Authorities are required by legislation open for Providers to secure sufficient childcare so far enter/amend and submit their data as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined indicated in the table above “Task opens” rows. The Provider should submit their data prior to the date when the Local Authority extract the data shown in order the “Task closes” rows. Following appropriate checks, the Local Authority calculates payments to Providers on the dates shown in the “Payment” rows. To comply with DFE requirements that the LA makes monthly payments to childminders, there will be between 12 and 15 payments made during the year. Other providers may request to receive between 6 and 9 payments per year to give a larger payment at the beginning of each term, to help with cash-flow. The provider must submit data within two weeks of the date a task is set on the provider portal. This includes headcount, BetterStart and Self Update tasks. Any payments will be upheld should this deadline not be met. This deadline is to ensure that the Local Authority can meet payment dates and the submission of reports for the local authority to fulfil this duty.
11.3 The census data collection (January) from providers is a statutory requirement through regulations under section 99 of Department for Education, the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009Local Authority etc. The content of the data collection will be determined by the Department of Education census requirements document.
11.4 All Local Authority shall not charge providers of early year’s education are required to engage in Together disproportionate penalties for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Failure to supply any of the information within the timescales set may result in inaccurate, delayed or suspended funding.
11.6 Providers should maintain accurate financial and non-financial records relating to free entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children access with reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider agreement, subject to confidentiality restrictions.
11.7 The following charges will apply to any provider including childminders who provide providing late or incomplete information leading to additional administration in the processing of free entitlements:
11.8 Providers (. Any charges should be reasonable and any of their employees in any way involved in proportionate to the provision inconvenience or costs incurred to the Local Authority as a result of the childcare services) lateness and local authorities will ensure charges are clearly communicated to providers. The Local Authority shall notify Providers in writing in advance of any charges it proposes to implement for the late or incomplete submission of information. The Local Authority should not carry out audit regimes which are disproportionate or are unnecessarily burdensome to providers. The Local Authority has the following audit arrangements and requirements: The Provider shall maintain parent / Provider contracts and parental declaration forms for each claimed child, and retain these for audit purposes; The Local Authority will undertake random audit checks each term to ensure that the Provider is fully compliant with this Agreement. The Providers shall comply with all statutory financial regulations that govern their legal status (as applicable) (for example Charities Commission, Companies Act, HMRC). The Provider shall ensure they submit timely and accurate information, including, but not limited to, headcount data, census data, parental declarations and invoices, as per the relevant requirements financial guidelines of the Data Protection Act 1998 Local Authority. Failure to do so may result in inaccurate, delayed or suspended funding. The Provider shall maintain accurate financial and GDPR 2018.
11.9 Information set out or referred non-financial records relating to in this agreement shall be considered strictly private and confidential, and providers shall not (funded entitlement places and shall ensure that its employees do not) disclose or hand over any such information or documents give the Local Authority access on reasonable notice to any third partyall financial and non-financial records relating to funded entitlement places funded under the provider agreement, without the prior written consent of Together for Childrensubject to confidentiality restrictions.
Appears in 1 contract
Samples: Provider Agreement
Business Planning. 11.1 12.1 The following documentation is required from providers local authority provides an online Provider Portal for Providers to facilitate the delivery of free entitlementsclaim early years entitlement funding. The timetable is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required
11.2 Local Authorities are required Portal stores all claims and payments on a term by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children)time basis. Providers should use this information at the beginning of each financial year to forecast their indicative budgets for the year ahead. The local authority will adjust budgets and/or payments made to Providers, to reflect actual levels of participation based on the information submitted into the Provider Portal for ‘actual’ census returns. Please refer to: The Statutory Guidance for Local Authorities
12.2 The Provider Portal Guidance contains information for Providers about claiming the early years entitlements including submitting census returns, stretched funding claims, adjustments and payment dates.
12.3 The local authority collects information from Providers for government and local purposes. As a condition of receiving the funding, Providers must complete the annual Department for Education (DfE) Early Years Census form within the publicised timescales and deadlines and comply with any other requests for information from the local authority. This includes a requirement to ensure the details held by the Families Information Service (FIS) are therefore required up-to-date.
12.4 Providers must tick the ‘Present during Census’ box on the Provider Portal for all children claimed for and in attendance during Head Count week, to complete a Childcare Sufficiency return as outlined in the table above in order for ensure the local authority to fulfil this duty.
11.3 The census data collection (January) from providers is a statutory requirement through regulations under section 99 of receives the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009. The content of the data collection will be determined by the Department of Education census requirements document.
11.4 All providers correct amount of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 years entitlement funding. Failure to supply any of the information within the timescales set may do so is likely to result in inaccurate, delayed or suspended withheld/non-payment of funding and is likely to result in a reduced increase to future funding rates.
12.5 Providers must ensure they submit timely and accurate census information. Failure to do so is likely to result in inaccurate, delayed or withheld/non-payment of funding.
11.6 12.6 Providers will be informed of the withdrawal of funding or the termination of the Agreement in accordance with the provisions of the Provider Agreement.
12.7 Providers should maintain accurate financial and non-financial records relating to free early years entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children local authority access with on reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider agreementProvider Agreement, subject to confidentiality restrictions.
11.7 The following charges will apply to any provider including childminders who provide late or incomplete information leading to additional administration in the processing of free entitlements:
11.8 12.8 Providers (and any of their employees in any way involved in the provision operating for less than 38 weeks of the childcare services) shall comply year, will be paid by the local authority accordingly. Parents can access the remaining funded hours with all another Provider, to enable them to receive the relevant requirements full entitlement for their child.
12.9 Childminders taking a holiday during term time must offer alternative sessions to the parents of funded children within the same term, for example during holiday periods or a reclaim of funding will be made for these weeks.
12.10 Childminders cannot claim the early years entitlements for children they are related to.
12.11 If a parent of a child accessing funded hours only, chooses to move settings’ mid-term, the existing Provider will receive funding until the end of the Data Protection Act 1998 and GDPR 2018week the child last attends. The child’s new Provider can access funding from the start of the week the child begins to attend, following the child’s last attendance at the previous Provider.
11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.
Appears in 1 contract
Samples: Agreement for the Delivery of Early Years Entitlement Places
Business Planning. 11.1 13.1 The following Provider shall provide to the Council the documentation is set out in Schedule 2 (LBWF’s Free Early Education Entitlement (FEEE) Financial Guidance) and required from providers by the Council to facilitate the support payment and delivery of free entitlements. .
13.2 The Provider shall comply with the timetable is shown set out in Schedule 2 (LBWF’s Free Early Education Entitlement (FEEE) Financial Guidance) in submitting their documentation.
13.3 Any charges made by the Council to the Provider for providing late or incomplete information leading to additional administration in the table below: Documentation Required How Often Documentation is Required When Documentation is Requiredprocessing of free entitlements shall be reasonable and proportionate to the inconvenience of costs incurred to the Council as a result of the lateness and the Council will ensure charges are clearly communicated to Providers.
11.2 Local Authorities 13.4 The Council will carry out audit regimes which are proportionate and which are not unnecessarily burdensome to Providers.
13.5 The Provider shall ensure that they submit timely and accurate information, including but not limited to, headcount data, census data, data and information requests required by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this duty.
11.3 The census data collection (January) from providers is a statutory requirement through regulations under section 99 Council on behalf of the Childcare Act 2006 DfE, parental declarations and The Education (Provision of Information about Young Children) (England) Regulations 2009. The content invoices as per the financial guidelines of the data collection will be determined by the Department of Education census requirements document.
11.4 All providers of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Council. Failure to supply any of the information within the timescales set do so may result in inaccurate, delayed or suspended funding.
11.6 Providers should 13.6 The Provider shall maintain accurate financial and non-financial records relating to the free entitlement places e.g. registers, patterns of attendance, signed parental declarations and should shall give the Together for Children Council access with on reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider this Provider agreement, subject to confidentiality restrictions.
11.7 13.7 The following charges will apply Provider shall provide information requested by the Council regarding availability of childcare places, including vacancies and waiting lists in a timely manner to any provider including childminders who provide late or incomplete assist the Council in meeting its statutory duty in relation to securing sufficient childcare places and providing comprehensive and up to date information leading to additional administration in the processing of free entitlements:
11.8 Providers (parents and any of their employees in any way involved in the provision of the prospective parents about childcare services) shall comply with all the relevant requirements of the Data Protection Act 1998 and GDPR 2018.
11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.early education
Appears in 1 contract
Samples: Feee Payment Terms and Conditions
Business Planning. 11.1 12.1 The following Provider shall provide to the Council the documentation is set out in Schedule 2 and required from providers by the Council to facilitate the support payment and delivery of free entitlements. The timetable is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required
11.2 Local Authorities are required by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this duty.
11.3 12.2 The census data collection (January) from providers is a statutory requirement through regulations under section 99 of Provider shall comply with the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009. The content of the data collection will be determined timetable set out in Schedule 2 in submitting their documentation
12.3 Any charges made by the Department of Education census requirements document.
11.4 All providers of early year’s education are required Council to engage in Together the Provider for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Failure to supply any of the information within the timescales set may result in inaccurate, delayed or suspended funding.
11.6 Providers should maintain accurate financial and non-financial records relating to free entitlement places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children access with reasonable notice to all financial and non-financial records relating to free entitlement places funded under the provider agreement, subject to confidentiality restrictions.
11.7 The following charges will apply to any provider including childminders who provide providing late or incomplete information leading to additional administration in the processing of free entitlements:
11.8 Providers (entitlements shall be reasonable and any proportionate to the inconvenience of their employees in any way involved in costs incurred to the provision Council as a result of the childcare services) shall comply with all lateness and the relevant requirements of the Data Protection Act 1998 and GDPR 2018Council will ensure charges are clearly communicated to Providers.
11.9 Information set 12.4 The Council will carry out or referred audit regimes which are proportionate and which are not unnecessarily burdensome to in this agreement shall be considered strictly private and confidential, and providers shall not (and Providers.
12.5 The Provider shall ensure that they submit timely and accurate information, including but not limited to, headcount data, census data, data and information requests required by the Council on behalf of the DfE, parental declarations and invoices as per the financial guidelines of the Council. Failure to do so may result in inaccurate, delayed or suspended funding.
12.6 The Provider shall maintain accurate financial and non-financial records relating to the free entitlement places and shall give the Council access on reasonable notice to all financial and non- financial records relating to free entitlement places funded under this Provider agreement, subject to confidentiality restrictions.
12.7 The Provider shall provide information requested by the Council regarding availability of childcare places, including vacancies and waiting lists in a timely manner to assist the Council in meeting its employees do not) disclose or hand over any such statutory duty in relation to securing sufficient childcare places and providing comprehensive and up to date information or documents to any third party, without the prior written consent of Together for Children.parents and prospective parents about childcare and early education
Appears in 1 contract
Samples: Eysff Payment Terms and Conditions
Business Planning. 11.1 5.1 The Council requires all providers to ensure that a signed parent/carer agreement is in place before a funded early learning place is allocated. This serves as a contract between the parents and the Provider and establishes that both parties agree to the terms and conditions of FEL and records that eligibility checks have been completed including the pattern of delivery. This agreement must be reviewed termly. A copy of the agreement must be given to parents and the Council will request a copy in the event of any funding discrepancies as part of compliance visit (audit) or other investigation.
5.2 The FEL Funding shall be payable subject to the Provider providing the information and documentation in accordance with Section 9 of the FEL Code
5.3 The Council requires all Providers to complete, retain and submit, where requested, the following documentation is required from providers information by the deadlines set in the published timetable for to enable payment: Census Data: Early Years Annual Census Termly Headcount Data: Early Years Headcount Portal (Forecast, Actual and Amendment Headcount) New Starters: AnyComms – those starting FEL for the first time or moved to the city and after the Amendment Headcount tasks has closed on the provider portal Error correction: AnyComms - the Council may charge a small administration charge of £25 per child per query in a funding period e.g. to query one child’s funding the Council may charge £25, £50 for 2 children and so on, to a maximum amount of £100
5.4 The Provider shall meet the deadlines set by the Council with regard to Forecast, Actual and Amendment tasks. Failure to submit timely and accurate information may result in inaccurate, delayed, or suspended funding to Providers scheduled payments.
5.5 Headcount Tasks not completed correctly or not received by the requested date will be interpreted by the Council as a non-submission and will result in non-payment of FEL funding.
5.6 To validate claims the Council will carry out reasonable checks by requesting further eligibility information in a timely manner.
5.7 The Provider must have and maintain such information and communication technologies (ICT) to facilitate the delivery exchange of free entitlementsinformation between the Council and the Provider.
5.8 The Parties shall each inform the other as soon as is practically possible in the event of an ICT failure and in the event that ICT services are down for over 24 hours; notification should be given within 2 Provider working days in any event.
5.9 The Provider must maintain a business bank account for their setting which provides the FEL. The timetable Provider must give the details of this account to the Council to enable the Council to pay the FEL funding. The account must have a dual signatory except if the Provider is shown in the table below: Documentation Required How Often Documentation is Required When Documentation is Required
11.2 Local Authorities are required by legislation to secure sufficient childcare so far as reasonably practicable, for working parents, or parents who are studying or training for employment for children aged 0-14 years (or up to 18 years for disabled children). Providers are therefore required to complete a Childcare Sufficiency return as outlined in the table above in order for the local authority to fulfil this dutysole trader.
11.3 5.11 The Provider should ensure they submit timely and accurate information, including, but not limited to, headcount data, census data collection (January) from providers is a statutory requirement through regulations under section 99 date, parental declarations and invoices, as per the financial guidelines of the Childcare Act 2006 and The Education (Provision of Information about Young Children) (England) Regulations 2009Council. The content of the data collection will be determined by the Department of Education census requirements document.
11.4 All providers of early year’s education are required to engage in Together for Children’s termly headcount task via the provider portal in order to be funded for those children eligible to access the early year’s free entitlement.
11.5 Failure to supply any of the information within the timescales set do so may result in inaccurate, delayed or suspended funding.
11.6 Providers 5.12 The Provider should maintain accurate financial and non-financial records relating to free entitlement FEL places e.g. registers, patterns of attendance, signed parental declarations and should give the Together for Children Council access with on reasonable notice to all financial and non-financial records relating to free entitlement FEL places funded under the provider Provider agreement, subject to confidentiality restrictions.
11.7 The following charges will apply to any provider including childminders who provide late or incomplete information leading to additional administration in the processing of free entitlements:
11.8 Providers (and any of their employees in any way involved in the provision of the childcare services) shall comply with all the relevant requirements of the Data Protection Act 1998 and GDPR 2018.
11.9 Information set out or referred to in this agreement shall be considered strictly private and confidential, and providers shall not (and shall ensure that its employees do not) disclose or hand over any such information or documents to any third party, without the prior written consent of Together for Children.
Appears in 1 contract
