Claiming Expenses Sample Clauses
The 'Claiming Expenses' clause defines the process by which a party can seek reimbursement for costs incurred while performing duties under the agreement. Typically, it outlines what types of expenses are eligible, the documentation required for submission (such as receipts or invoices), and any approval procedures or time limits for making claims. This clause ensures that parties are fairly compensated for out-of-pocket costs and provides a clear framework to prevent disputes over which expenses are recoverable.
Claiming Expenses. Expenses for items and services associated with the relocation such as connection fees for T.V., Hydro, etc., are covered by a lump sum payment of Three Hundred Dollars ($300.00) in addition to the moving costs which are to be pre-approved by the COMPANY.
Claiming Expenses. To be reimbursed, expenses must be incurred during the period of the project and be linked to the approved budget lines and activities of the project. All expenses must be clearly detailed and evidenced, showing the actual cost incurred supported by receipts, tickets, hotel bills etc. • Every expense claim should include sufficient information to justify each expense and should include what the expense is, the date it was incurred and the reason why. All travel claims must state the journey start and end location. • Bank or credit/debit card statements alone are not acceptable evidence, though must also be provided if the receipt does not evidence payment. • The currency in which the expense was incurred should always be detailed. If this is not GBP, evidence should be provided showing the exchange rate to GBP (ideally a bank statement showing the GBP cost debited or details of the exchange rate from ▇▇▇.▇▇.▇▇▇ or ▇▇▇.▇▇▇▇▇.▇▇▇). There are several accepted approaches. So long as used consistently, reporting can use the exchange rate on the date each expense was paid; the date the invoice was submitted; or the monthly average. For advance payments, the rate used can be the date the money was paid from the bank. • Per diem rates will not be reimbursed. However, actual expenditure (evidenced by receipts, invoices etc.) on accommodation, subsistence and travel can be reimbursed. • Air miles or equivalent reward schemes should not be used to pay for the cost of flights as they will not be reimbursed.