Common use of CONSULTANT COST RECORD RETENTION Clause in Contracts

CONSULTANT COST RECORD RETENTION. Consultant, and all of its subconsultants or subcontractors, shall maintain originals or copies of any document required to be completed in this Agreement, that substantiate any expense incurred, or changes any legal obligations for three (3) years from the date of WHEN FEDERAL FUNDS USED IN PE final cost settlement by FHWA and END USE WHEN FEDERAL FUNDS USED IN PE project closeout by the State. Documents include, but are not limited to: written approvals; time reports; detailed receipts; invoices; transportation costs; mileage; lodging costs; cost of meals; all NDOT forms including NDOT cost breakdown form and NDOT travel form; books; papers; electronic mail; letters; accounting records; supplemental agreements; work change orders; or other evidence pertaining to any cost incurred.

CONSULTANT COST RECORD RETENTION. Consultant, and all of its subconsultants or subcontractors, shall maintain originals or copies of any document required to be completed in this Agreement, that substantiate any expense incurred, or changes any legal obligations for three (3) years from the date of WHEN FEDERAL FUNDS USED IN PE final cost settlement by FHWA and END USE WHEN FEDERAL FUNDS USED IN PE project closeout by the State. Documents include, but are not limited to: written approvals; time reports; detailed receipts; invoices; transportation costs; mileage; lodging costs; cost of meals; all NDOT forms including NDOT cost breakdown form and NDOT travel form; books; papers; electronic mail; letters; accounting records; supplemental agreements; work change orders; or other evidence pertaining to any cost incurred.

CONSULTANT COST RECORD RETENTION. Consultant, and all of its subconsultants or subcontractors, shall maintain originals or copies of any document required to be completed in this Agreement, that substantiate any expense incurred, or changes any legal obligations for three (3) years from the date of WHEN FEDERAL FUNDS USED IN PE final cost settlement by FHWA and END USE WHEN FEDERAL FUNDS USED IN PE project closeout by the State. Documents include, but are not limited to: written approvals; time reports; detailed receipts; invoices; transportation costs; mileage; lodging costs; cost of meals; all NDOT forms including NDOT cost breakdown form and NDOT travel form; books; papers; electronic mail; letters; accounting records; supplemental agreements; work change orders; or other evidence pertaining to any cost incurred.