Common use of CONTRACT MANAGEMENT AND OVERSIGHT Clause in Contracts

CONTRACT MANAGEMENT AND OVERSIGHT. a. The ADMINISTRATOR shall be responsible for ensuring that all assigned contractors perform all work in accordance with their contracts and respective scopes of services, general conditions, special requirements, and other requisites; that all such work shall be performed in accordance with the contract and project schedule; and further, the ADMINISTRATOR shall be responsible for reporting to the COUNTY and documenting all deviations, breaches, and variances from the contracts and contract schedules. b. The ADMINISTRATOR shall be responsible for reviewing and processing the contractor’s payment requests and schedule updates. The ADMINISTRATOR shall ensure that all payment requests and schedule updates are accurate, properly documented, and comply with the subject contracts. The A-E shall be responsible for independently verifying the accuracy of all payment requests and schedule updates. The ADMINISTRATOR shall be responsible for reporting to the COUNTY and documenting any payment requests or schedule updates which it believes are not in accordance with the subject contracts. c. In accordance with the foregoing duties and responsibilities, the ADMINISTRATOR shall schedule conferences and meetings and make site visits so as to observe the work of the contractors and the quality and progress of the contractor’s work. d. The ADMINISTRATOR shall coordinate the submittal and processing of design and bid documents through regulatory agencies and authorities, including the Airport Commission, Federal Aviation Administration under the Federal Department of Transportation, Department of Homeland Security, Orange County Public Works (OCPW), and Orange County Fire Authority (OCFA), and expedite the issuance of building permits. e. The ADMINISTRATOR shall manage the Contractors’ amendment requests and change order requests, verify their validity, and negotiate their price. The ADMINISTRATOR shall assist the COUNTY with the issuance of contract amendments and change orders. f. The ADMINISTRATOR shall coordinate the activities of land surveying firms including JWA’s land surveying teams, Geotechnical Investigation firms, and Special Testing and Inspection firms. The ADMINISTRATOR shall coordinate construction staging areas, construction site access and egress, and Contractor parking. g. The ADMINISTRATOR shall manage and coordinate the close-out of Contractors’ agreements, including the commissioning, testing, and start-up of building systems, final inspections of completed work, assemblage of As-Built and Record Drawings, Operations & Maintenance Manuals, and warranties and guarantees. The ADMINISTRATOR shall secure final acceptance certificates for work, Notices of Completion, and Certificates of Occupancy. h. The ADMINISTRATOR shall prepare Final Project Reports and Data Sheets, and prepare Reports of Lessons Learned.

CONTRACT MANAGEMENT AND OVERSIGHT. a. PROJECT MANAGER shall perform the following duties: 1. The ADMINISTRATOR PROJECT MANAGER shall be responsible for ensuring that all assigned contractors perform all work in accordance with their contracts and respective scopes of services, general conditions, special requirements, and other requisites; that all such work shall be performed in accordance with the contract and project schedule; and further, the ADMINISTRATOR PROJECT MANAGER shall be responsible for reporting to the COUNTY and documenting all deviations, breaches, and variances from the contracts and contract schedules. b. 2. The ADMINISTRATOR PROJECT MANAGER shall be responsible for reviewing and processing the contractor’s payment requests and schedule updates. The ADMINISTRATOR PROJECT MANAGER shall ensure that all payment requests and schedule updates are accurate, properly documented, and comply with the subject contracts. The A-E PROJECT MANAGER shall be responsible for independently verifying the accuracy of all payment requests and schedule updates. The ADMINISTRATOR PROJECT MANAGER shall be responsible for reporting to the COUNTY and documenting any payment requests or schedule updates which it believes are not in accordance with the subject contracts. c. 3. In accordance with the foregoing duties and responsibilities, the ADMINISTRATOR PROJECT MANAGER shall schedule conferences and meetings and make site visits so as to observe the work of the contractors and the quality and progress of the contractor’s work. d. 4. The ADMINISTRATOR PROJECT MANAGER shall coordinate the submittal and processing of design and bid documents through regulatory agencies and authorities, including the Airport Commission, Federal Aviation Administration under the Federal Department of Transportation, Department of Homeland Security, Orange County Public Works COUNTY’s Resource Development and Management Department (OCPWRDMD), and Orange County Fire Authority (OCFA), and expedite the issuance of building permits. e. 5. The ADMINISTRATOR PROJECT MANAGER shall manage the Contractors’ amendment requests and change order requests, verify their validity, and negotiate their price. The ADMINISTRATOR PROJECT MANAGER shall assist the COUNTY with the issuance of contract amendments and change orders. f. 6. The ADMINISTRATOR PROJECT MANAGER shall coordinate the activities of land surveying firms including JWA’s land surveying teams, Geotechnical Investigation firms, and Special Testing and Inspection firms. The ADMINISTRATOR PROJECT MANAGER shall coordinate construction staging areas, construction site access and egress, and Contractor parking. g. 7. The ADMINISTRATOR PROJECT MANAGER shall manage and coordinate the close-out of Contractors’ agreements, including the commissioning, testing, and start-up of building systems, final inspections of completed work, assemblage of As-Built and Record Drawings, Operations & Maintenance Manuals, and warranties and guarantees. The ADMINISTRATOR PROJECT MANAGER shall secure final acceptance certificates for work, Notices of Completion, and Certificates of Occupancy. h. 8. The ADMINISTRATOR PROJECT MANAGER shall prepare Final Project Reports and Data Sheets, and prepare Reports of Lessons Learned.