Common use of Contractor Responsibility Clause in Contracts

Contractor Responsibility. In conjunction with this Contract Extension Agreement, OGS conducts a review of Contractors to provide reasonable assurances that the Contractor is responsive and responsible. A For-Profit Business Entity Questionnaire (hereinafter “Questionnaire”) is used for non-construction Contracts and is designed to provide information to assess a Contractor’s responsibility to conduct business in New York based upon financial and organizational capacity, legal authority, business integrity, and past performance history. By submitting a Contract Amendment, Contractor agrees to fully and accurately complete the Questionnaire. The Contractor acknowledges that the State’s execution of the Contract Amendment will be contingent upon the State’s determination that the Contractor is responsible, and that the State will be relying upon the Contractor’s responses to the Questionnaire, in addition to all other information the State may obtain from other sources, when making its responsibility determination. OGS recommends each Contractor file the required Questionnaire online via the New York State VendRep System. To enroll in and use the VendRep System, please refer to the VendRep System Instructions and User Support for Vendors available at the Office of the State Comptroller’s (OSC) website at xxxx://xxx.xxx.xxxxx.xx.xx/vendors/index.htm or to enroll, go directly to the VendRep System online at xxxxx://xxxxxx.xxx.xxxxx.xx.xx. Contractor must provide their New York State Vendor Identification Number when enrolling. For information on how to request assignment of a Vendor ID, see the NYS Vendor File Registration section. OSC provides direct support for the VendRep System through user assistance, documents, online help, and a help desk. The OSC Help Desk contact information is located at xxxx://xxx.xxx.xxxxx.xx.xx/portal/contactbuss.htm. Contractor opting to complete and submit the paper questionnaire can access this form and associated definitions via the OSC website at xxxx://xxx.xxx.xxxxx.xx.xx/vendrep/forms_vendor.htm. In order to assist the State in determining the responsibility of the Contractor prior to executing the Contract Amendment, the Contractor must complete and certify (or recertify) the Questionnaire no more than six (6) months prior to the Contract Extension date. A Contractor’s Questionnaire cannot be viewed by OGS until the Contractor has certified the Questionnaire. It is recommended that all Contractors become familiar with all of the requirements of the Questionnaire in advance of the Contract Extension to provide sufficient time to complete the Questionnaire.