Common use of Correspondence and Information Clause in Contracts

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will be delivered via email with a hard copy forwarded through the University’s internal postal service. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four (4) times per year, within twenty (20) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty of work, position title, salary, home address and telephone number and UOIT email address. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- wide written rules, policies and practices directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental office, and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in Employees. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty thirty (2030) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salary, home address and telephone number number, and UOIT the University email address. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- Employer wide written rules, policies policies, practices, procedures and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable number of copies. The Employer and the Union Parties agree to share equally the cost of producing copies of this Agreement. The Employer will shall make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail postal service, as necessary. Dated written communications will shall be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will shall count from the Day following the date of deemed receipt. b) Any time limits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s University‟s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to hisher/her his home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four within thirty (430) times per year, within twenty (20) Calendar Days of signing the beginning of each Semesterpresent Collective Agreement. Such list shall include: name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, email address, and whether the employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. The Employer shall provide the above list in MS-Excel format to the Union three (3) times per year, within thirty (30) Calendar Days of the beginning of each Academic Term. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their graduate program and practices directly related year in which an Employee registered in her/his current graduate program of study. The Employer shall provide the Union with this list within thirty (30) Calendar Days of signing the present Collective Agreement. The Employer shall provide the above list in MS-Excel format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy of the Collective Agreement in each departmental office, office and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Collective Agreement. The Employer parties will make mutually agree on the printing arrangements with a printer whose employees are unionized, and the Employer will invoice the Union. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Agreementagreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit Unit. The Employer shall provide the above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty thirty (2030) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty of work, position title, salaryhourly wages, weekly and total contract hours of work, home address and telephone number and number, UOIT email address, and preference group. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- wide written rules, policies and practices directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective Agreement collective agreement has been signed, the Employer shall post the text of the Agreement agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementcollective agreement. The Employer shall further make available a copy of the Agreement agreement in each departmental office, and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in Employees. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty twenty-one (2021) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salaryhourly wages, weekly and total contract hours of work, home address and telephone number and number, UOIT email address, and preference group (pool status). The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- wide written rules, policies policies, practices and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail postal service, as necessary. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt. b) Any time limits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to hisher/her his home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit Unit. The Employer shall provide the above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty thirty (2030) Calendar Days of the beginning of each SemesterAcademic Term. Such list shall include: name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, email address, and whether the Employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their graduate program and practices directly related year in which an Employee registered in her/his current graduate program of study. The Employer shall provide the Union with this list in an agreed upon electronic format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy of the Collective Agreement in each departmental office, office and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Collective Agreement. The Employer parties will make mutually agree on the printing arrangements with a printer whose employees are unionized, and the Employer will invoice the Union. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. ‌ 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the UniversityEmployer’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 a) The Employer shall provide the Union with an alphabetical list of all Employees in TA’s and RA’s. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty twenty-one (2021) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salaryhourly wages, weekly and total contract hours of work, home address and telephone number and UOIT number, the Employer email address, and preference group (pool status). The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. b) The Employer shall provide the Union with an alphabetical list of all Chief/Exam Invigilators within the first twenty-one (21) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire, position title, hourly wage, email address (if available), home address and telephone number. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. c) The Employer shall provide the Union with a list of total hours worked in the previous Semester for Chief/Exam Invigilators within the first twenty-one (21) Days of the beginning of each Semester. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- wide written rules, policies policies, practices, procedures and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable number of copies. The Employer and the Union Parties agree to share equally the cost of producing copies of this Agreement. The Employer will shall make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications‌ a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University Employer’s internal mail postal service, as necessary. Dated written communications will shall be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will shall count from the Day following the date of deemed receipt. b) Any time limits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the University’s internal postal service, or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in Employees. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format to the Union four (4) times per year, within twenty (20) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salary, home address and address, telephone number number, and UOIT email address. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- wide written rules, policies policies, practices, and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable number of copies. The Employer and the Union Parties agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail postal service, as necessary. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt. b) Any time limits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will shall be delivered sent via email with a hard copy forwarded through the University’s internal postal serviceUniversity email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in Employees. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty thirty (2030) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salary, home address and telephone number number, and UOIT the University email address. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- Employer wide written rules, policies policies, practices, procedures and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable the number of copiescopies requested by the Union. The Employer and the Union Parties agree to share equally proportionally the cost of producing copies of this Agreement. The Employer will shall make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will shall be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will shall count from the Day following the date of deemed receipt. b) Any time limits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such written correspondence will shall be delivered sent via email with email, followed by a hard copy forwarded through the University’s internal postal service. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her address. 7.03 The Employer shall will provide the Union with an alphabetical list of all Employees in the Bargaining Unit Unit. The Employer shall provide the above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty thirty (2030) Days of the beginning of each Semester. Such a list shall include: name, gender, date of hire and ending date, if any, faculty of work, position title, salary, home address and telephone number number, and UOIT email address. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- Employer wide written rules, policies policies, practices and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeOffice of the Xxxx, and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt. b) Any time limits in this Collective Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties Parties arising out of or incidental to this Agreement, except exce_pt where otherwise expressly provided, shall pass between the President of the Union (or designate) and the officer designated by the Employer (or designate). Such correspondence will may either be delivered via email with a hard copy directly, be forwarded through the University’s 's internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct address with the Employer and to advise the Employer of any change to his/her their address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in Employees. The Employer shall provide the Bargaining Unit above list in an agreed upon electronic format four to the Union three (43) times per year, within twenty twenty-one (2021) Days of the beginning of each Semester. Such list shall include: name, gender, date of hire and ending date, if any, faculty Faculty of work, position title, salaryhourly wages, weekly and total contract hours of work, home address and telephone number and number, UOIT email address, and preference group (pool status). The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written request, the Employer agrees to provide the Union with Employer- Employer­ wide written rules, policies policies, practices and practices regulations directly related to the employment of Bargaining Unit members or the working conditions between the Employer and the Employees. 7.05 When a Collective an Agreement has been signed, the Employer shall post the text of the Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreement. The Employer shall further make available a copy of the Agreement in each departmental officeFaculty, and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Union. 7.06 Dated Written Communications Wri lten Communications a) Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s 's University email address, followed fo owed by a hard copy through the University internal mail interna posta service,as necessary. Dated written communications will wil be deemed to have been received on the Day after the email emai was sent. Timing for responses subsequent to a dated written communication will wi count from the Day following fo owing the date of deemed receipt. b) Any time imits in this Agreement may be extended by written agreement between the Parties to the communication.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to his/her the Employee’s home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four three (43) times per year, within twenty seven (207) Calendar Days of the beginning of each SemesterAcademic Term. Such list shall include: Employee ID, name, faculty or department of work, and Employee email address (if available). The Employer shall also provide a complete list of all Employees within twenty-one (21) Calendar Days of the beginning of each Academic Term. Such list shall include: Employee ID, name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, Employee email address, and whether the Employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their program and practices directly related year in which an Employee registered in their current program of study. The Employer shall provide the Union with this list in an agreed upon electronic format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy arrange to have the Collective Agreement printed and will ensure that one hundred and fifty (150)two hundred (200) printed copies of the Collective Agreement in each departmental office, and shall provide are printed for the Union with a reasonable number of copiesUnion’s use. The Employer and the Union agree to share equally the cost of producing will pay for its copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Unionpromptly after being invoiced for same. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to his/her the Employee’s home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four three (43) times per year, within twenty seven (207) Calendar Days of the beginning of each SemesterAcademic Term. Such list shall include: Employee ID, name, faculty or department of work, and Employee email address (if available). The Employer shall also provide a complete list of all Employees within twenty-one (21) Calendar Days of the beginning of each Academic Term. Such list shall include: Employee ID, name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, Employee email address, and whether the Employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their graduate program and practices directly related year in which an Employee registered in their current graduate program of study. The Employer shall provide the Union with this list in an agreed upon electronic format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy arrange to have the Collective Agreement printed and will ensure that one hundred and fifty (150) printed copies of the Collective Agreement in each departmental office, and shall provide are printed for the Union with a reasonable number of copiesUnion’s use. The Employer and the Union agree to share equally the cost of producing will pay for its copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Unionpromptly after being invoiced for same. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to his/her the Employee’s home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four three (43) times per year, within twenty seven (207) Calendar Days of the beginning of each SemesterAcademic Term. Such list shall include: Employee ID, name, faculty or department of work, and Employee email address (if available). The Employer shall also provide a complete list of all Employees within twenty-one (21) Calendar Days of the beginning of each Academic Term. Such list shall include: Employee ID, name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, Employee email address, and whether the Employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their program and practices directly related year in which an Employee registered in their current program of study. The Employer shall provide the Union with this list in an agreed upon electronic format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy arrange to have the Collective Agreement printed and will ensure that two hundred (200) printed copies of the Collective Agreement in each departmental office, and shall provide are printed for the Union with a reasonable number of copiesUnion’s use. The Employer and the Union agree to share equally the cost of producing will pay for its copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Unionpromptly after being invoiced for same. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to hisher/her his home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four within thirty (430) times per year, within twenty (20) Calendar Days of signing the beginning of each Semesterpresent Collective Agreement. Such list shall include: name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, email address, and whether the employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. The Employer shall provide the above list in MS-Excel format to the Union three (3) times per year, within thirty (30) Calendar Days of the beginning of each Academic Term. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their graduate program and practices directly related year in which an Employee registered in her/his current graduate program of study. The Employer shall provide the Union with this list within thirty (30) Calendar Days of signing the present Collective Agreement. The Employer shall provide the above list in MS-Excel format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy of the Collective Agreement in each departmental office, office and shall provide the Union with a reasonable number of copies. The Employer and the Union agree to share equally the cost of producing copies of this Collective Agreement. The Employer parties will make mutually agree on the printing arrangements with a printer whose employees are unionized, and the Employer will invoice the Union. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.

Correspondence and Information. 7.01 All regular correspondence between the parties arising out of or incidental to this Collective Agreement, except where otherwise expressly provided, shall pass between the Local President of the Union (or designate) ), the PSAC Regional Representative, and the officer designated by the Employer (or designate). Such correspondence will may be either delivered via email with a hard copy directly, be forwarded through the University’s internal postal serviceservice or be sent via email. 7.02 It is the obligation of the Employee to maintain a current and correct home address with the Employer and to advise the Employer of any change to his/her the Employee’s home address. 7.03 The Employer shall provide the Union with an alphabetical list of all Employees in the Bargaining Unit in an agreed upon electronic format four three (43) times per year, within twenty seven (207) Calendar Days of the beginning of each SemesterAcademic Term. Such list shall include: Employee ID, name, faculty or department of work, and Employee email address (if available). The Employer shall also provide a complete list of all Employees within twenty-one (21) Calendar Days of the beginning of each Academic Term. Such list shall include: Employee ID, name, gender, date of hire and ending date, if any, faculty or department of work, position title, salaryhourly wages where applicable, monthly hours of work, home address and telephone number and UOIT address, Employee email address, and whether the Employee is a temporary resident. The confidentiality of individual data shall be respected by the Union, which shall use the information only to contact members of the Bargaining Unit. 7.04 Upon written requestSeparate and apart from the information listed at Article 7.03, the Employer agrees to shall provide the Union with Employer- wide written rules, policies an alphabetical list of all Employees in the Bargaining Unit with their program and practices directly related year in which an Employee registered in their current program of study. The Employer shall provide the Union with this list in an agreed upon electronic format to the employment Union three (3) times per year, within thirty (30) Calendar Days of Bargaining Unit members or the working conditions between the Employer and the Employeesbeginning of each Academic Term. 7.05 When a Collective Agreement has been signed, the Employer shall post the text of the Collective Agreement on its website and, upon request, shall provide Employees with a printed copy of the Collective Agreementwebsite. The Employer shall further make available a copy arrange to have the Collective Agreement printed and will ensure that one hundred and fifty (150) printed copies of the Collective Agreement in each departmental office, and shall provide are printed for the Union with a reasonable number of copiesUnion’s use. The Employer and the Union agree to share equally the cost of producing will pay for its copies of this Agreement. The Employer will make the printing arrangements with a printer whose employees are unionized, and invoice the Unionpromptly after being invoiced for same. 7.06 Dated Written Communications Dated written communications required under this Collective Agreement, unless otherwise specified, shall be sent to the recipient’s University email address, followed by a hard copy through the University internal mail service. Dated written communications will be deemed to have been received on the Day after the email was sent. Timing for responses subsequent to a dated written communication will count from the Day following the date of deemed receipt.