Common use of Data Disposition Clause in Contracts

Data Disposition. When the contracted work has been completed or when no longer needed, except as noted in 2.b above, Data shall be returned to the EXCHANGE or destroyed. Media on which Data may be stored and associated acceptable methods of destruction are as follows: Data stored on: Will be destroyed by: Server or workstation hard disks, or Removable media (e.g. floppies, USB flash drives, portable hard disks, Zip or similar disks) Using a “wipe” utility which will overwrite the Data at least three (3) times using either random or single character Data, or Degaussing sufficiently to ensure that the Data cannot be reconstructed, or Physically destroying the disk Paper documents with sensitive or confidential Data Recycling through a contracted firm provided the contract with the recycler assures that the confidentiality of Data will be protected. Paper documents containing confidential information requiring special handling (e.g. protected health information) On-site shredding by a method that renders the Data unreadable, pulping, or incineration Optical discs (e.g. CDs or DVDs) Incineration, shredding, or cutting/breaking into small pieces. Magnetic tape Degaussing, incinerating or crosscut shredding

Data Disposition. When the contracted work has been completed or when no longer needed, except as noted in 2.b above, Data shall be returned to the EXCHANGE HBE or destroyed. Media on which Data may be stored and associated acceptable methods of destruction are as follows: Data stored on: Will be destroyed by: Server or workstation hard disks, or Removable media (e.g. floppies, USB flash drives, portable hard disks, Zip or similar disks) Using a “wipe” utility which will overwrite the Data at least three (3) times using either random or single character Data, or Degaussing sufficiently to ensure that the Data cannot be reconstructed, or Physically destroying the disk Paper documents with sensitive or confidential Data Recycling through a contracted firm provided the contract with the recycler assures that the confidentiality of Data will be protected. Paper documents containing confidential information requiring special handling (e.g. protected health information) On-site shredding by a method that renders the Data unreadable, pulping, or incineration Optical discs (e.g. CDs or DVDs) Incineration, shredding, or cutting/breaking into small pieces. Magnetic tape Degaussing, incinerating or crosscut shredding

Data Disposition. When the contracted work has been completed or when Confidential Information is no longer needed, except as noted in 2.b above, the Data shall must be returned to the EXCHANGE disclosing party or destroyed. Media on which Data may be stored and associated acceptable methods of destruction are as follows: Data stored on: Will be destroyed by: Server or workstation hard disks, or Removable media (e.g. floppies, USB flash drives, portable hard disks, Zip or similar disks) Using a “wipe” utility which will overwrite the Data at least three (3) times using either random or single character Data, or Degaussing sufficiently to ensure that the Data cannot be reconstructed, or Physically destroying the disk disk. Paper documents with sensitive or confidential Category 3 and higher Data Recycling through a contracted firm provided the contract with the recycler assures that the confidentiality of Data will be protected. Paper documents containing confidential information Confidential Information requiring special handling (e.g. protected health information) On-site shredding by a method that renders the Data unreadable, pulping, or incineration incineration. Optical discs (e.g. CDs or DVDs) Incineration, shredding, or cutting/breaking into small pieces. Magnetic tape Degaussing, incinerating or crosscut shredding.