DECORATING Decorating must be done during the time period you have reserved this facility. (If you wish to decorate the day before the event, you must pay the rental fee of $600.00). • Materials such as tacks, nails, staples, glue, etc. may not be used to attach decorations to walls or tables. 3M packing tape may be used for applying decorations to wood surfaces. NO TAPE ON SHEETROCK WALLS. • Damage to walls will result in loss of deposit and possible additional fees and charges. • Decorations of any kind may not be attached to the ceiling tiles and/or grids. • Rice and birdseed are permitted outdoors. • Under no circumstances are tables, chairs, or any equipment/furniture to be removed from this facility. • If serving food and/or drinks, all tables must be covered with some type of tablecloth. • No spray glue, bottled bubbles, smoke machines, spray glitter, spray paint, or any type of aerosol adhesives will be allowed in the facility. • Changing the appearance of this building other than normal decorating is NOT PERMITTED. CAPACITY AND SEATING Main Hall Balcony Meeting Rooms 400 Auditorium Style 100 Auditorium Style 50 Auditorium Style or or only 250 with Tables & Chairs 80 with Tables & Chairs RENTAL PROCEDURES • No food or drink is allowed on the stage unless PRE-APPROVED IN ADVANCE. • Any food remaining from the event must be removed from the facility. If any food is left, it will be disposed of immediately after the event. • All functions must shut down one hour prior to end time for cleaning, removing food, decorations, and equipment/furniture belonging to the renter. This includes shutting down music and stop serving alcohol. The City of Ocean Springs will not be responsible for any items left in the facility following the conclusion of the reserved event. • The kitchen area must be cleaned by the rental party. • Gambling in any form is strictly prohibited. • No animals other than service dogs are allowed in the facility. • Maintaining order and control over all persons or guests in the group and encouraging them to abide by all the policies and procedures of this facility during the reserved period of time is the renter’s responsibility. FAILURE TO COMPLY WITH THESE REGULATIONS MAY RESULT IN LOSS OF ALL OR PORTIONS OF THE DEPOSIT TO COVER APPLICABLE FEES. Renter, including his/her/its heirs, member, assigns, agents, and/or representatives, agrees that The City shall not be liable for any injury or damages, whether to person or property, originating in contract, tort, equity, or otherwise, associated with Renter’s use of the facility, inside or outside the subject building. Renter further agrees to hold harmless, defend, release, covenant not to xxx, and indemnify The City for any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury that may be sustained by Renter, a third party, and/or any other person, whether based in tort, contract, or equity, whether caused by the negligence of The City or otherwise, that is in any way associated with Renter’s use of the Facility.
