Common use of Department Meeting Clause in Contracts

Department Meeting. .2 The Property Manager shall arrange for and conduct a formal meeting with representatives of the User Departments on a [monthly] [quarterly] basis. The Property Manager shall be responsible to chair the meeting and record and distribute meeting minutes to the Minister and attendees. Standing agenda items shall include but not be limited to: .1 Review and approval of previous minutes .2 Customer Service Quality .1 Caretaking quality .2 HVAC quality .3 Request For Service .4 Response time .5 Cafeteria operation .3 Overall building condition .4 Maintenance Planning .1 Projects completed .2 Projects underway .3 Projects planned .5 Other User Concerns .6 Date of Follow-up Information Required for User Departments .7 Date of Next Meeting