Designated Homeless Management Information System Lead. 1. Given that Subrecipient is the CoC designated Homeless Management Information System (HMIS) lead, receives HUD grant/s and in compliance with HEARTH Act and CoC guidance, Subrecipient will: • Accept HUD HMIS Lead Grants for the implementation of all required HMIS systems per HUD requirements, and direction from the CoC Board and County Staff. • Fund develop for additional funding to support continued HMIS functions and HUD match requirements. • Submit to HUD all reports in the HUD Data Exchange (HDX) as required, including but not limited to the Housing Inventory Count (HIC), Annual Homeless Assessment Report (AHAR), System Performance Report and Point-In-Time (PIT), in coordination with the CoC Collaborative Applicant. Due dates to be coordinated with County staff to allow for timely presentation to the CoC Board. • Produce analysis and annual reports that communicate service usage, performance and client profiles as part of HMIS Lead Responsibilities, including Dashboard Reports.Reports will be presented to the CoC Board and shared with the public. • Under the direction of the CoC Board and County/County, assist in the development and implemention of a Regional Service Planning Area (SPA) approach for CES and HMIS that allows for a regionally responsive street outreach, engagement, assessment and housing placement protocols. • Modify, change or improve HMIS operating system/software as directed by the CoC Board to meet local objectives and support local homeless initiatives such as creating dashboard reports in accordance with additional funding from the County, while adhering to HUD standards and requirements. • Subrecipient will provide reports on Whole Person Care Grant contract participation. • All HMIS Policies and Procedures and related documents be updated this upcoming contract year with new system documents. • Submit an annual HMIS Annual Performance Report (APR) to the CoC Board prior to submission to HUD. • Obtain prior approval from the CoC Board for any HMIS fees charged to CoC agencies and HMIS participants. • Other responsibilities as identified for HMIS lead agency per HUD and under their contract. • Provide at least three Administrator User Licences to the County to access HMIS. • Release of aggregate data for the purpose of system administration, technical support, program compliance and analytical use is at the discretion of the CoC Board.Subrecipient will present to the CoC Board a sample list of typical data requests for pre-approval for release of third party requests of aggregate data. The CoC Board and County will be provided copies of the request and the data that is provided. Any other requests from third parties will be presented to the CoC Board for approval. If aggregate data is to be released, copies of the data will be made available to the CoC Board and County staff. Releases/reports should be timely to allow for appropriate review prior to CoC Board; specific timlines to be coordinated with County staff. • Provide monthly reports detailing the metrics listed below to the County staff: Occupancy report to be conducted on the last Wednesday of the month. • Length of stay reports to be conducted on the last Wednesday of the month. • Program Exits and destinations. • Work with OCIT to develop and implement additional technologies that meet the needs of the CoC and the County.
Appears in 1 contract
Samples: cams.ocgov.com
Designated Homeless Management Information System Lead. 1. Given that Subrecipient is the CoC designated Homeless Management Information System (HMIS) lead, receives HUD grant/s grant(s) and in compliance with HEARTH Act and CoC guidance, Subrecipient willshall: • Accept HUD HMIS Lead Grants Grant(s) for the implementation of all required HMIS systems per HUD requirements, and direction from the CoC Board and County Staff. • Fund develop for additional funding to support continued HMIS functions and HUD match requirements. • Submit to HUD all reports in the HUD Data Exchange (HDX) as required, including but not limited to the Housing Inventory Count (HIC), Annual Homeless Assessment Report (AHAR), Longitudinal Systems Analysis (LSA), System Performance Report and Point-In-Point In Time (PIT), in coordination with the CoC Collaborative Applicant. Due dates to be coordinated with County staff to allow for timely presentation to the CoC Board. • Produce analysis and annual reports that communicate service usage, performance and client profiles as part of HMIS Lead Responsibilities, including Dashboard Reports.. Reports will shall be presented to the CoC Board and shared with the public. • Under the direction of the CoC Board and County/County, assist in the development and implemention of a Regional Service Planning Area (SPA) approach for CES and HMIS that allows for a regionally responsive street outreach, engagement, assessment and housing placement protocols. • Modify, change or improve HMIS operating system/software as directed by the CoC Board and/or County staff to meet local objectives and support local homeless initiatives such as creating dashboard reports in accordance with additional funding from the County, while adhering to HUD standards and requirements. • Subrecipient will provide reports on Whole Person Care Grant contract participation. • All HMIS Policies and Procedures and related documents shall be updated this upcoming updated, as needed, during the contract year with new system documentsto reflect changes and improvements related to HMIS and enhanced CoC coordination. • Submit an annual HMIS Annual Performance Report (APR) to the CoC Board for approval prior to submission to HUD. • Obtain prior approval from the CoC Board for any HMIS fees charged to CoC agencies and HMIS participants. • Other responsibilities as identified for HMIS lead agency per HUD and under their contract. • Provide at least three five Administrator User Licences Licenses to the County to access HMIS. • Release of aggregate data for the purpose of system administration, technical support, program compliance and analytical use is at the discretion of the CoC Board.. Subrecipient will shall present to the CoC Board a sample list of typical data requests for pre-approval for release of third party requests of aggregate data. The CoC Board and County will shall be provided copies of the request and the data that is provided. Any other requests from third parties will shall be presented to the CoC Board for approval. If aggregate data is to be released, copies of the data will shall be made available to the CoC Board and County staff. Releases/reports should be timely to allow for appropriate review prior to CoC Board; specific timlines timelines to be coordinated with County staff. • Provide monthly reports detailing the metrics listed below such as length of stay reports, program exits and destinations, and additional metrics as needed to the County staff: . Occupancy report to be conducted on the last Wednesday of the month. • Length of stay reports to be conducted on the last Wednesday of the month. • Program Exits and destinations. • Work with OCIT to develop and implement additional technologies that meet the needs of the CoC and the County. • Develop a regional live bed management system for individuals and families in coordination with County staff for County identified emergency shelter programs and transitional housing programs. Create an eligibility criteria screening process for referrals into programs. Once developed, maintain the live bed management system for County identified emergency shelter programs and transitional housing programs on an ongoing basis. • Develop a biometric system to pilot with the Courtyard Emergency Shelter.
Appears in 1 contract
Samples: cams.ocgov.com
Designated Homeless Management Information System Lead. 1. Given that Subrecipient is the CoC designated Homeless Management Information System (HMIS) lead, receives HUD grant/s grant/(s) and in compliance with HEARTH Act and CoC guidance, Subrecipient willwillshall: • Accept HUD HMIS Lead Grants Grant(s) for the implementation of all required HMIS systems per HUD requirements, and direction from the CoC Board and County Staff. • Fund develop for additional funding to support continued HMIS functions and HUD match requirements. County of Orange 3 of 11 PICH dba 2-1-1 Orange County OC Community Resources Contract # 0000-00-0000 Redline Attachment A • Submit to HUD all reports in the HUD Data Exchange (HDX) as required, including but not limited to the Housing Inventory Count (HIC), Annual Homeless Assessment Report (AHAR), Longitudinal Systems Analysis (LSA), System Performance Report and Point-In-Time Point -In -Time (PIT), in coordination with the CoC Collaborative Applicant. Due dates to be coordinated with County staff to allow for timely presentation to the CoC Board. • Produce analysis and annual reports that communicate service usage, performance and client profiles as part of HMIS Lead Responsibilities, including Dashboard Reports.. Reports will willshall be presented to the CoC Board and shared with the public. • Under the direction of the CoC Board and County/County, assist in the development and implemention of a Regional Service Planning Area (SPA) approach for CES and HMIS that allows for a regionally responsive street outreach, engagement, assessment and housing placement protocols. • Modify, change or improve HMIS operating system/software as directed by the CoC Board and/or County staff to meet local objectives and support local homeless initiatives such as creating dashboard reports in accordance with additional funding from the County, while adhering to HUD standards and requirements. • Subrecipient will willshall provide reports on Whole Person Care Grant contract participation. • All HMIS Policies and Procedures and related documents shall be updated updated, as needed, during the this upcoming contract year to reflect changes and improvements with new system documentsdocumentsrelated to HMIS and enhanced CoC coordination. • Submit an annual HMIS Annual Performance Report (APR) to the CoC Board for approval prior to submission to HUD. • Obtain prior approval from the CoC Board for any HMIS fees charged to CoC agencies and HMIS participants. • Other responsibilities as identified for HMIS lead agency per HUD and under their contract. • Provide at least three five Administrator User Licences Licencses to the County to access HMIS. • Release of aggregate data for the purpose of system administration, technical support, program compliance and analytical use is at the discretion of the CoC Board.. Subrecipient will willshall present to the CoC Board a sample list of typical data requests for pre-approval for release of third party requests of aggregate data. The CoC Board and County will willshall be provided copies of the request and the data that is provided. Any other requests from third parties will willshall be presented to the CoC Board for approval. If aggregate data is to be released, copies of the data will willshall be made available to the CoC Board and County staff. Releases/reports should be timely to allow for appropriate review prior to CoC Board; specific timlines timelines to be coordinated with County staff. • Provide monthly reports detailing the metrics listed below belowsuch as length of stay reports, program exits and destinations, and additional metrics as needed to the County staff.: Occupancy report to be conducted on the last Wednesday of the month. County of Orange 4 of 11 PICH dba 2-1-1 Orange County OC Community Resources Contract # 0000-00-0000 Redline Attachment A • Length of stay reports to be conducted on the last Wednesday of the month. • Program Exits and destinations. • Work with OCIT to develop and implement additional technologies that meet the needs of the CoC and the County.. • Develop a regional live bed management system for individudals and families in coordination with County of Orange staff for County identified emergency shelter programs and transitional housing programs. Create an with eliegibility criteria screening process for referrals into programs. Once developed, maintain the live bed management system for County identified emergency shelter programs and transitional housing programs on an ongoing basis. • Develop a biometric system to pilot with the Courtyard Emergency Shelter. •
Appears in 1 contract
Samples: cams.ocgov.com
Designated Homeless Management Information System Lead. 1. Given that Subrecipient is the CoC designated Homeless Management Information System (HMIS) lead, receives HUD grant/s grant(s) and in compliance with HEARTH Act and CoC guidance, Subrecipient willshall: • Att Accept HUD HMIS Lead Grants Grant(s) for the implementation of all required HMIS systems per HUD requirements, and direction from the CoC Board and County StaffCounty. • Fund develop for additional funding to support continued HMIS functions and ensure HUD match requirementsrequirements for the HMIS grant are met. • Submit to HUD all reports in the HUD Data Exchange (HDX) as required, including but not limited to the Housing Inventory Count (HIC), Annual Homeless Assessment Report (AHAR), Longitudinal Systems Analysis (LSA), System Performance Report (SPR) and Point-In-Point In Time (PIT), in coordination with the County as the CoC Collaborative Applicant. Due dates to be coordinated with the County staff to allow for timely presentation to the CoC Board. • Produce analysis and annual reports that communicate service usageutilization, performance and client profiles as part of HMIS Lead Responsibilities, including Dashboard Reports.. Reports will shall be presented to the CoC Board and shared with the public. • Under the direction of the CoC Board and County/County, assist in the development and implemention of a Regional Service Planning Area (SPA) approach for CES and HMIS that allows for a regionally responsive street outreach, engagement, assessment and housing placement protocols. • Modify, change or improve HMIS operating system/software as directed by the CoC Board and/or County staff to meet local objectives and support local homeless initiatives such as creating dashboard reports in accordance with additional funding from the County, while adhering to HUD standards and requirements. • Subrecipient will provide reports on Whole Person Care Grant contract participationFor modifications, changes and or improvements that require Bitfocus to develop or expand Clarity (HMIS) functionality outside what is already developed, funding would need to be provided by the County or the Orange County CoC to implement these changes. • All HMIS Policies and Procedures and related documents shall be updated this upcoming contract updated, as needed, during the Contract year with new system documentsto reflect changes and improvements related to HMIS and enhanced CoC coordination. • Submit an annual HMIS Annual Performance Report (APR) to the CoC Board for approval prior to submission to HUD. • Obtain prior approval from the CoC Board for any HMIS fees charged to CoC agencies and HMIS participantsParticipants. • Other responsibilities as identified for HMIS lead agency per HUD and under their contractContract. • Provide at least three five Administrator User Licences Licenses to the County to access HMIS. • Release of aggregate data for the purpose of system administration, technical support, program compliance and analytical use is at the discretion of the CoC Board.. Subrecipient will shall present to the CoC Board a sample list of typical data requests for pre-approval for release of third party requests of aggregate data. The CoC Board and County will shall be provided copies of the request and the data that is provided. Any other requests from third parties will shall be presented to the CoC Board for approval. If aggregate data is to be released, copies of the data will shall be made available Att to the CoC Board and County staffthe County. Releases/reports should be timely to allow for appropriate review prior presenting to the CoC Board; specific timlines timelines to be coordinated with County staff. • Provide monthly reports detailing the project performance metrics listed below such as length of stay reports, program exits and destinations, occupancy reports, and additional metrics as needed to the County staff: Occupancy report to be conducted on the last Wednesday of the month. • Length of stay reports to be conducted on the last Wednesday of the month. • Program Exits and destinations. • Work with OCIT to develop and implement additional technologies that meet the needs of CoC, the CoC Board and County. Such reports maybe presented as a data dashboard while adhering to HUD standards and requirements. Develop a regional live bed management system for individuals and families in coordination with the CountyCounty for County identified emergency shelter programs and transitional housing programs. Create an eligibility criteria screening process for referrals into programs. Once developed, maintain the live bed management system for County identified emergency shelter programs and transitional housing programs on an ongoing basis. Expand the biometric system pilot with the other County identified emergency shelter programs and transitional housing programs.
Appears in 1 contract
Samples: cams.ocgov.com
