Documented Counseling. A written record of performance issue accompanied by a written performance improvement plan including timeframes. A copy of this counseling is given to the employee and one copy is filed in the supervisor’s working file until the employee’s next performance evaluation, where such counseling may be noted and then removed from the supervisor’s file and destroyed.
Documented Counseling. A written memorandum showing that the supervisor has met with the employee to discuss a specific problem(s) or deficiency and which sets forth the recommendations given to the employee to address the problem(s) or deficiency in order to improve performance. Although a copy may be sent to the employee's personnel file, documented counseling memoranda are typically maintained in the supervisor's file until they are included by notation in the employee's formal performance evaluations.
Documented Counseling. A documented counseling shall be maintained in an employee’s Division file for a period of one year at which time the document shall be removed and not be used for purposes of further disciplinary action. Once removed, the documented counseling may not be used to enhance subsequent discipline but may be used to demonstrate that the employee is aware of the issue and/or for impeachment purposes.
Documented Counseling. To communicate to the employee in writing that a repeat action may result in more serious discipline. A copy of this counseling is given to the employee and one copy is filed in the supervisor’s working file until the employee’s next performance evaluation, where such counseling may be noted and then removed from the supervisor’s file and destroyed. This action is not appealable.
