Common use of Documents on Employee's File Clause in Contracts

Documents on Employee's File. A copy of any document, or other information placed on an employee's file which might at any time be the basis for disciplinary action shall be supplied concurrently to the employee. Responses to such documents shall, upon the request of the employee, be added to the employee's file. After two (2) years an adverse report, excluding pre-employment references, shall be removed, when requested by the employee, from the employee's file, unless there have been subsequent documented incidents of a similar nature. For incidents of harassment, client abuse or incidents resulting in disciplinary suspension, the time period for removal of an adverse report shall be three (3) years. After the applicable time period stated above, an adverse report not removed from the file shall not be used in any action against the employee. Pre-employment references shall not be used in any action against the employee. Upon making an appointment with Human Resources, an employee shall have the right to access and review his/her personnel file, with the exception of pre-employment references.

Documents on Employee's File. A copy of any document, or other information placed on an employee's file which might at any time be the basis for disciplinary action shall be supplied concurrently to the employeeemployee and the Union. Responses to such documents shall, upon the request of the employee, be added to the employee's file. After two (2) years an adverse report, excluding pre-employment referencesdocuments referred to above, shall be removed, removed from the employee’s file when requested by the employee, from the employee's file, unless there have been subsequent documented incidents of a similar nature. For incidents of harassment, client abuse or incidents resulting in disciplinary suspension, the time period for removal of an adverse report such documents shall be three (3) years. After the applicable time period stated above, an adverse report Documents not removed from the file as per the time period stated above shall not be used in any action against the employee. Pre-Pre- employment references shall not be used in any action against the employee. Upon making an appointment with Human Resources, an employee shall have the right to access and review his/her personnel file, with the exception of pre-employment references. Employees shall be entitled to copies of documents contained in their personnel file upon request.