Common use of Documents on Employee's File Clause in Contracts

Documents on Employee's File. a) A copy of any document or other information placed in an employee’s file which might at any time be used as the basis for disciplinary action, shall be supplied concurrently to the employee and to the Union. Disciplinary action shall be limited to the grounds stated in the written documentation presented to the employee and the Union. b) Prior to being placed in the employee’s file, all documents shall be signed and dated by the employee and/or the Union representative in attendance at the meeting. Such signature shall not constitute agreement to said document. c) On written request, a written warning shall be removed after one (1) year, provided there has been no further discipline of a similar nature rendered within one (1) year of receiving the written warning. It shall be the responsibility of the employee to request the removal of the written warning. d) Any progressive disciplinary document pertaining to unpaid suspension can be removed after two (2) years at the request of the employee. e) The disciplinary letter shall not be removed from the file in situations involving harassment, violence, theft or other gross misconduct. f) If the employee concerned wishes to respond they may do so in writing and such response will become part of the documentation. At the employee’s request, a copy of their response shall be forwarded to the Union.

Documents on Employee's File. a) A copy of any document or other information placed in on an employee’s 's file which might at any time be used as the basis for disciplinary action, shall be supplied concurrently to the employee and to the Union. Disciplinary action shall be limited to the grounds stated in the written documentation presented to the employee and the Union. b) Prior to being placed in the employee’s 's file, all documents shall be signed and dated by the employee and/or the Union representative in attendance at the meeting. Such signature shall not constitute agreement to said document. c) On Upon written request, a written warning the said document shall be removed after one two (12) year, years provided there has been no further discipline of a similar nature rendered within one two (12) year years of receiving the written warninginitial discipline. It shall be the responsibility of the employee to request the removal of the written warningreprimand. d) Any progressive disciplinary document pertaining to unpaid suspension can be removed after two (2) years at the request of the employee. e) The disciplinary letter shall not be removed from the file in situations involving harassment, violence, theft or other gross misconduct. fe) If the employee concerned wishes to respond they may do so in writing and such response will become part of the documentation. At the employee’s request, Employee's request a copy of their his/her response shall be forwarded to the Union.