Common use of Emergency Procedures Clause in Contracts

Emergency Procedures. In some instances, the USACE, New Orleans District or Galveston District may deem it necessary to utilize the existing 102(c) ODMDSs for emergency disposal of dredged materials from other than the reach for which the ODMDSs are designated by invoking the emergency procedures as provided in the USACE Regulations at 33 CFR 337.7. In these cases, early and timely coordination between the District and EPA Region 6 is essential. To better assist with the coordination effort, the USACE and EPA have developed the following procedures to address emergency situations. ♦ The District shall notify EPA within 24 hours of the emergency and the proposed use of the ODMDS. ♦ A complete Tier I evaluation of the activity shall be submitted to EPA as soon as possible. The information included in the evaluation shall include a description of the emergency project, any maintenance disposal activity at ODMDS at the time of the emergency (if applicable), dredged material characterization/evaluation, and the remaining regulatory evaluation of relevant subparts of 40 CFR 227. ♦ If no bioassay evaluations of the dredged material to be removed during the emergency event and placed at the ODMDS have been done within the last 5 years according to the procedures and protocols outlined in this RIA and the Green Book, then the dredged material shall be sampled prior to removal and analyzed to determine potential environmental impacts. The sampling plan shall be provided to EPA for review and comment prior to sampling. ♦ Adequate records shall be maintained and be provided to EPA of all disposal activities, including precise location of disposal, volumes disposed, dates and number of trips. ♦ EPA and the USACE will determine what actions are appropriate to address any concerns raised by the dredging and disposal activity. This may include any remediation or mitigation prompted by analysis of the dredged material test results, additional site specific monitoring at the ODMDS, as well as any actions necessary to address concerns related to impacts of future hurricanes and any other issues identified by EPA, the USACE and/or the public. ♦ In order to ensure that all potential impacts as a result of the emergency disposal event at the ODMDS have been adequately addressed in the NEPA documentation, EPA recommends that the ocean dumping evaluation as required by the regulations under 40 CFR 227 be included as an appendix to the EA/EIS for emergency action.

Emergency Procedures. In some instancesAt the beginning of the event/function, the USACEfollowing statement should be announced. ‘Just a few quick announcements: The toilet is located at the end of the passage opposite the kitchen entry. In the case an evacuation of the Xxx Xxxxxxxxx Rooms is necessary; everyone should calmly exit the venue through the emergency exit doors and assemble in the IGA Car park behind the Market Building. If you have any concerns, New Orleans District the person to see is inset the name of your nominated emergency officer/coordinator here.’ Closing Procedures Please tick each action as it is completed and report any problems. Please ensure to have 2 persons involved in the closing procedure. Completed and checked Problems The person holding the keys is the responsible person for locking and securing the Xxx Xxxxxxxxx Rooms after a function. All folding tables are to be wiped cleaned and stored against the east and west walls. Please leave standing unless otherwise organised. All chairs are to be stacked and stored at the south end of the venue, unless otherwise organised. Ensure all used crockery and cutlery has been washed, dried and returned to their storage and benches have been wiped down. Turn off the boiling water urn mounted at the power switch on the wall above the sink in the kitchen The fridge is to be left ‘On’. Check all floors for dirt, spillage etc. and sweep or Galveston District may deem it necessary mop as required Please lower blinds on all windows for the security of the venue. Check hall area, kitchen and make sure all external doors and windows are closed / locked. When doing this, call out that you are locking the Xxx Xxxxxxxxx Rooms. Turn off all fans, controls located on the wall as you enter the passageway, air conditioners, controller found on kitchen servery bench, heaters: open small hatch on top of the heater and press ‘off’ Ensure that all power switches are turned off. No rubbish or recyclable materials is to utilize be left by the existing 102(c) ODMDSs for emergency disposal hirer. All rubbish and recyclable materials are to be disposed of dredged at hirer’s expense. Any materials left by the hirer and required to be disposed of by Council, will incur the relevant fees which will be deducted from the hirers hall bond. Turn off all lights, switches located on the wall as you enter the passageway. Kitchen light switch located behind kitchen door. Open exit door, walk through to outside, manually close door and lock with T 40 key provided. Look inside and outside the Xxx Xxxxxxxxx Rooms to see if any lights have been left on other than the reach for timed external walkway lighting which the ODMDSs are designated by invoking the comes on automatically at dusk. Please make note of any areas of operation or emergency procedures as provided in the USACE Regulations at 33 CFR 337.7that can make this closing procedure sheet more user friendly for future hirers. In these cases, early and timely coordination between the District and EPA Region 6 is essentialAny constructive comment would be gratefully appreciated. To better assist with the coordination effort, the USACE and EPA have developed the following procedures to address emergency situations. ♦ The District shall notify EPA within 24 hours of the emergency and the proposed use of the ODMDS. ♦ A complete Tier I evaluation of the activity shall be submitted to EPA as soon as possible. The information included in the evaluation shall include a description of the emergency project, any maintenance disposal activity at ODMDS at the time of the emergency (if applicable), dredged material characterization/evaluation, and the remaining regulatory evaluation of relevant subparts of 40 CFR 227. ♦ If no bioassay evaluations of the dredged material to be removed during the emergency event and placed at the ODMDS have been done within the last 5 years according to the procedures and protocols outlined in this RIA and the Green Book, then the dredged material shall be sampled prior to removal and analyzed to determine potential environmental impacts. The sampling plan shall be provided to EPA for review and comment prior to sampling. ♦ Adequate records shall be maintained and be provided to EPA of all disposal activities, including precise location of disposal, volumes disposed, dates and number of trips. ♦ EPA and the USACE will determine what actions are appropriate to address any concerns raised by the dredging and disposal activity. This may include any remediation or mitigation prompted by analysis of the dredged material test results, additional site specific monitoring at the ODMDS, as well as any actions necessary to address concerns related to impacts of future hurricanes and any other issues identified by EPA, the USACE and/or the public. ♦ In order to ensure that all potential impacts as a result of the emergency disposal event at the ODMDS have been adequately addressed in the NEPA documentation, EPA recommends that the ocean dumping evaluation as required by the regulations under 40 CFR 227 be included as an appendix to the EA/EIS for emergency action.Thank-you Venues Coordinator

Emergency Procedures. In some instancesAt the beginning of the event/function, the USACEfollowing statement should be announced. ‘Just a few quick announcements: The toilet is located at the end of the passage opposite the kitchen entry. In the case an evacuation of the Xxx Xxxxxxxxx Rooms is necessary; everyone should calmly exit the venue through the emergency exit doors and assemble in the IGA Car park behind the Market Building. If you have any concerns, New Orleans District the person to see is (inset the name of your nominated emergency officer/coordinator here.’ AVAILABLE FURNITURE 40 padded chairs and 4 arm chairs available, stacked and stored along south wall 6 heavy duty folding tables stored against the east and west walls 1 pull down projector screen located on south wall (retractable) 1 portable whiteboard found in store room Closing Procedures Please tick each action as it is completed and report any problems. Please ensure to have 2 persons involved in the closing procedure. Covered in induction Completed and checked Problems The person holding the keys is the responsible person for locking and securing the Xxx Xxxxxxxxx Rooms after a function. All folding tables are to be wiped cleaned and stored against the east and west walls. Please leave standing unless otherwise organised. All chairs are to be stacked and stored at the south end of the venue, unless otherwise organised. Note: 40 padded chairs, 4 arm chairs and 6 standing tables Ensure all used crockery and cutlery has been washed, dried and returned to their storage and benches have been wiped down. Turn off the boiling water urn mounted at the power switch on the wall above the sink in the kitchen The fridge is to be left ‘On’. Check all floors for dirt, spillage etc. and sweep or Galveston District may deem it necessary mop as required Please lower blinds on all windows for the security of the venue. Check hall area, kitchen and make sure all external doors and windows are closed / locked. When doing this, call out that you are locking the Xxx Xxxxxxxxx Rooms. Turn off all fans, controls located on the wall as you enter the passageway, air conditioners, controller found on kitchen servery bench, heaters: open small hatch on top of the heater and press ‘off’ Ensure that all power switches are turned off. No rubbish or recyclable materials is to utilize be left by the existing 102(c) ODMDSs for emergency disposal hirer. All rubbish and recyclable materials are to be disposed of dredged at hirer’s expense. Any materials left by the hirer and required to be disposed of by Council, will incur the relevant fees which will be deducted from the hirers hall bond. Turn off all lights, switches located on the wall as you enter the passageway. Kitchen light switch located behind kitchen door. Open exit door, walk through to outside, manually close door and lock with T 40 key provided. Look inside and outside the Xxx Xxxxxxxxx Rooms to see if any lights have been left on other than the reach for timed external walkway lighting which the ODMDSs are designated by invoking the comes on automatically at dusk. Please make note of any areas of operation or emergency procedures as provided in the USACE Regulations at 33 CFR 337.7that can make this closing procedure sheet more user friendly for future hirers. In these cases, early and timely coordination between the District and EPA Region 6 is essentialAny constructive comment would be gratefully appreciated. To better assist with the coordination effort, the USACE and EPA have developed the following procedures to address emergency situations. ♦ The District shall notify EPA within 24 hours of the emergency and the proposed use of the ODMDS. ♦ A complete Tier I evaluation of the activity shall be submitted to EPA as soon as possible. The information included in the evaluation shall include a description of the emergency project, any maintenance disposal activity at ODMDS at the time of the emergency (if applicable), dredged material characterization/evaluation, and the remaining regulatory evaluation of relevant subparts of 40 CFR 227. ♦ If no bioassay evaluations of the dredged material to be removed during the emergency event and placed at the ODMDS have been done within the last 5 years according to the procedures and protocols outlined in this RIA and the Green Book, then the dredged material shall be sampled prior to removal and analyzed to determine potential environmental impacts. The sampling plan shall be provided to EPA for review and comment prior to sampling. ♦ Adequate records shall be maintained and be provided to EPA of all disposal activities, including precise location of disposal, volumes disposed, dates and number of trips. ♦ EPA and the USACE will determine what actions are appropriate to address any concerns raised by the dredging and disposal activity. This may include any remediation or mitigation prompted by analysis of the dredged material test results, additional site specific monitoring at the ODMDS, as well as any actions necessary to address concerns related to impacts of future hurricanes and any other issues identified by EPA, the USACE and/or the public. ♦ In order to ensure that all potential impacts as a result of the emergency disposal event at the ODMDS have been adequately addressed in the NEPA documentation, EPA recommends that the ocean dumping evaluation as required by the regulations under 40 CFR 227 be included as an appendix to the EA/EIS for emergency action.Thank-you Venues Coordinator Mount Xxxxxxxxx Xxxxx Council -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------

Emergency Procedures. In some instancesA critical incident is any incident where events go beyond the normal coping mechanisms and experience of the visit leadership team. The school has an emergency plan in place to deal with a critical incident during a visit. All staff on visits must be familiar with this plan – see Appendix 6 of this policy for contact details, see Critical Incident Plan for full protocols and procedures. When an incident overwhelms the USACEestablishment’s emergency response capability, New Orleans District or Galveston District may deem where it necessary involves serious injury or fatality, or where it is likely to utilize attract media attention then assistance will be sought from the existing 102(c) ODMDSs for emergency disposal of dredged materials from other than local authority. Giffards Primary School Educational Visits Appendix 1 SPORTS PROTOCOL • SSP events to be agreed with the reach for which Headteacher/DHT/SBM in advance, in conjunction with the ODMDSs diary to ensure there are designated by invoking not clashes. • No events to be booked when PPA is being covered unless agreed in advance with the emergency procedures as provided Headteacher/DHT/SBM. This will need recording in the USACE Regulations diary/paperwork • If clubs need to be cancelled due to an event the office to be informed which club and relevant attendees at 33 CFR 337.7least one week prior so parents are given plenty of notice. • If the date of an event is changed for any reason the diary must be consulted to ensure the date of the new event does not clash with anything including PPA cover; once this has been established the diary is to be amended with the initial date crossed out and the event moved to the new date. All relevant parties must be made aware of this date change including the Headteacher/DHT/SBM • No events to be booked back to back unless prior arrangements have been made in case of the first event overrunning. In these cases, early and timely coordination between the District and EPA Region 6 is essentialthis case details to be written in diary. To better assist with the coordination effort, the USACE and EPA have developed the following procedures • All events/matches to address emergency situations. ♦ The District shall notify EPA within 24 hours of the emergency and the proposed use of the ODMDS. ♦ A complete Tier I evaluation of the activity shall be submitted to EPA entered on Googledrive spreadsheets as soon as possiblearranged and updated as necessary. The information Details to include: exact timings, where, who against, how transporting children, adult volunteers etc. Details of children who have permission also to be updated as permissions are received and details of medical needs/permissions/contact numbers/collection arrangements also to be included for each child. • Permission must be prior to the event – no verbal permissions will be accepted unless there is a last minute change to the team due to illness and then only once the class teacher has confirmed this is acceptable. • Evolve RA to be uploaded at least 7 days in advance of the event/away match – any errors/queries will result in the evaluation shall include a description RA being returned for amendment. Letter sent to be uploaded to Evolve prior to Evolve RA being sent for authorisation. • All risk assessment protocols to be followed at all times, i.e high vis jackets to be worn by all adults accompanying the children so they are easily identifiable, medals to be tucked into shirts, adult supervision needed and positive behaviour protocols to be followed at all times, whether at the event or when traveling back. These are just samples of the emergency projectprotocols listed in the Ra, not an exhaustive list. See relevant RA for all protocols needing to be followed. • A paper copy of all relevant risk assessments to be taken on every event and any maintenance disposal activity at ODMDS at the time adults assisting to be made aware of the emergency relevant contents. Giffards Primary School Educational Visits - Appendix 2 EDUCATIONAL VISIT REQUEST Please complete ALL grey boxes & all boxes on the back. Sign, date and ask NHD to authorise. Day & Date of Visit Year Group Title of visit Venue Contact number Email Arrival time Return time Date agreed with Headteacher Date inserted in diary Number of children No. of Adults Staff Other helpers Ratio Adults to Children FS – 1:4 KS1 – 1:6 KS2 – 1:8 NUMBER OF ADULTS TO BE CONFIRMED BY VISIT LEAD DEPENDENT UPON ANY ADDITIONAL NEEDS Total seats required on coach Total venue/visit cost £ Cost per child £ VAT: Y/N Adult Cost £ VAT Y/N No. free adults Goody bag Y/N & cost Time pick up from school Time drop off at venue Time pick up at venue Time drop off at school Date provisionally booked Booked by Confirmed by & date Date Risk Assessment completed online & sent to SF/SB List of staff & other helpers to be given to Admin Date If In-House arrange for Public Liability Insurance & DBS to be sent to Admin in advance of visit Date requested Date received VT spoken to re midday cover/ no. of RMDA needed Date Govenors emailed • How does this impact on school/cover arrangements- i.e. is this visit on a PPA day for your year group – if so please swap and confirm. • Does it cut across any religious holidays, could this be an issue. • Is it accessible to pupils with disabilities. • Has equivalent facilities for boys and girls. ADMIN to complete boxes below Coach size Total cost of coach/coaches Xxxxx Travel Tel: 00000 000000 07817862812 Email xxxxx@xxxxxxxxxxx.xx.xx Coach size Total cost of coach/coaches 2nd Quote Name Tel: Email Price of coach Company booked, size of coach & date Admin - In-House check if self-employed & do online check (see file) Admin - remind Teachers to do Risk Assessment Admin – remind Teachers to get Public Liability Insurance & DBS if applicable), dredged material characterizationIn-House Admin – Letter to parents/evaluation, and email pdf copy to teacher organising Admin – request list of staff/Governors/parents going trip Admin – cost of venue & coach to SB (+ or – VAT) Cost of visit Cost of coach Cost of overtime (cost + 23%) Cost of covering class Total Admin fee (total + 5%) TOTAL £ COST PER CHILD PLEASE SEE THE REVERSE OF THIS FORM Please outline the remaining regulatory evaluation of relevant subparts of 40 CFR 227. ♦ If no bioassay evaluations learning intentions of the dredged material visit: The children will be learning to: Please outline the activities that children will undertake in order to secure these learning intentions: Please indicate how this learning will be removed during applied and assessed once children return to school: Please list all adults attending the emergency event and placed at visit: (Please note that all adults attending the ODMDS have been done within trip must be fully briefed on the last 5 years according to trip’s learning intentions & the procedures and protocols outlined in this RIA and final arrangements of the Green Book, then the dredged material shall be sampled day prior to removal departure and analyzed to determine potential environmental impacts. The sampling plan shall must be provided to EPA for review and comment prior to sampling. ♦ Adequate records shall be maintained and be provided to EPA of all disposal activities, including precise location of disposal, volumes disposed, dates and number of trips. ♦ EPA and the USACE will determine what actions are appropriate to address any concerns raised by the dredging and disposal activity. This may include any remediation or mitigation prompted by analysis given a copy of the dredged material test resultsschool visit volunteer letter) Requested by: ………………………………………………………………………. Date: ………………….… Authorised by: ……………………………………………………………………… Date: …………………… Appendix 2a – Sports Event Coach Request form SPORT EVENT REQUEST FOR COACH Please complete ALL grey boxes. Sign, additional site specific monitoring date and ask NHD to authorise. Day & Date of Event Year Group A/B Team Boys/Girls Title of event Venue Time pick up from school Time pick up at the ODMDSvenue Date inserted in diary Return time to school Number of children No. of Adults Staff Other helpers Ratio Adults to Children FS – 1:4 KS1 – 1:6 KS2 – 1:8 Impact on any before/after school clubs or PPA. Person’s name for cover Total seats required on coach Time pick up from school Time pick up at venue Date coach provisionally booked Booked by Confirmed by & date • How does this impact on school/cover arrangements-i.e. is this visit on a PPA day for your year group – if so please swap and confirm. • Does it cut across any religious holidays, as well as any actions necessary could this be an issue. • Is it accessible to address concerns related pupils with disabilities. • Has equivalent facilities for boys and girls. Risk Assessment completed online & sent to impacts SF/SB Date ADMIN to complete boxes below Coach size Total cost of future hurricanes and any other issues identified by EPAcoach/coaches Xxxxx Travel Tel: 00000 000000 07817862812 Email xxxxx@xxxxxxxxxxx.xx.xx Coach size Total cost of coach/coaches 2nd Quote Name Tel: Email Price of coach Company booked, the USACE and/or the public. ♦ In order size of coach & date Copy of letter to ensure that all potential impacts as a result Admin Cost of the emergency disposal event at the ODMDS have been adequately addressed in the NEPA documentation, EPA recommends that the ocean dumping evaluation as required by the regulations under 40 CFR 227 be included as an appendix to the EA/EIS for emergency action.coach TOTAL £ Requested by: Date: Authorised by: ……………………………………………………………………… Date: Appendix 3 - School Educational Visits

Emergency Procedures. In some instancesAt the beginning of the event/function, the USACEfollowing statement should be announced. ‘Just a few quick announcements: The toilet is located at half way along the hall through the access door. In the case an evacuation of the Senior Citizens Centre is necessary, New Orleans District everyone should calmly exit the venue through the emergency exit doors and assemble in the Civic Centre Car park behind the Castlemaine Town Hall If you have any concerns, the person to see is insert your nominated emergency officer/coordinators name here.’ Closing Procedure Please tick each action as completed and report any problems Please ensure to have 2 persons involved in the closing procedure. Completed and checked Problems The person holding the keys is the responsible person for locking and securing the Senior Citizens Centre after a function. All folding tables are to be wiped cleaned and stored against the walls. All chairs are to be stacked and stored against the walls (unless otherwise organized ) Ensure all used crockery and cutlery has been washed, dried and returned to their storage and benches have been wiped down. The fridge is to be left ‘On’. Check all floors for dirt, spillage etc and sweep or Galveston District may deem it necessary mop as required Check hall area, kitchen and make sure all external doors and windows are closed/locked. When doing this, call out that you are locking the Senior Citizens Centre. Ensure that all power switches are turned off. Turn off air conditioners, controller found on west wall under units. Turn off all fans, controls located on right in switchboard as you enter the foyer. No rubbish or recyclable materials is to utilize be left by the existing 102(chirer. All rubbish and recyclable materials are to be disposed of at hirer’s expense. Any materials left by the hirer and required to be disposed of by Council, will incur the relevant fees which will be deducted from the hirers hall bond. Open exit door, walk through to outside, manually close door and lock with L9 key provided. (at night, press the large button in the switchboard to allow the timer light to come on outside) ODMDSs for emergency disposal of dredged materials from Look inside and outside the Senior Citizens Centre to see if any lights have been left on other than the reach for which the ODMDSs are designated by invoking the timed external walkway lighting. Please make note of any areas of operation or emergency procedures as provided in the USACE Regulations at 33 CFR 337.7that can make this closing procedure sheet more user friendly for future hirers. In these cases, early and timely coordination between the District and EPA Region 6 is essentialAny constructive comment would be gratefully appreciated. To better assist with the coordination effort, the USACE and EPA have developed the following procedures to address emergency situations. ♦ The District shall notify EPA within 24 hours of the emergency and the proposed use of the ODMDS. ♦ A complete Tier I evaluation of the activity shall be submitted to EPA as soon as possible. The information included in the evaluation shall include a description of the emergency project, any maintenance disposal activity at ODMDS at the time of the emergency (if applicable), dredged material characterization/evaluation, and the remaining regulatory evaluation of relevant subparts of 40 CFR 227. ♦ If no bioassay evaluations of the dredged material to be removed during the emergency event and placed at the ODMDS have been done within the last 5 years according to the procedures and protocols outlined in this RIA and the Green Book, then the dredged material shall be sampled prior to removal and analyzed to determine potential environmental impacts. The sampling plan shall be provided to EPA for review and comment prior to sampling. ♦ Adequate records shall be maintained and be provided to EPA of all disposal activities, including precise location of disposal, volumes disposed, dates and number of trips. ♦ EPA and the USACE will determine what actions are appropriate to address any concerns raised by the dredging and disposal activity. This may include any remediation or mitigation prompted by analysis of the dredged material test results, additional site specific monitoring at the ODMDS, as well as any actions necessary to address concerns related to impacts of future hurricanes and any other issues identified by EPA, the USACE and/or the public. ♦ In order to ensure that all potential impacts as a result of the emergency disposal event at the ODMDS have been adequately addressed in the NEPA documentation, EPA recommends that the ocean dumping evaluation as required by the regulations under 40 CFR 227 be included as an appendix to the EA/EIS for emergency action.Thank-you Venues Coordinator