Meetings of Trustees Sample Clauses

Meetings of Trustees. Section 2.1

Meetings of Trustees. The Financial Trustees and the Community Fund Trustees shall respectively meet at least once every two (2) months or more frequently, as may be required. The conduct of all of their meetings shall be governed by the following rules: (a) a quorum at each meeting of Financial Trustees shall be four (4) Financial Trustees and a quorum at each meeting of Community Fund Trustees shall be three (3) Community Fund Trustees; (b) no Trustee may attend by, or vote by, proxy on any decision of the Trustees; (c) a Trustee may participate in the meeting by means of telephone or other communication facilities that permit all persons participating in the meeting to hear each other, and a Trustee participating in such a meeting by those means shall be considered present at the meeting and at the place of the meeting; (d) at the first meeting of the Financial Trustees and at the first meeting of the Community Fund Trustees in any calendar year, the Financial Trustees and the Community Fund Trustees present at their respective meetings shall each appoint one (1) Financial Trustee and one (1) Community Fund Trustee, as the case may be, to chair their respective meetings for that year. The chairperson shall not have any additional rights to vote on any matter, other than his or her right to vote in his or her capacity as a Trustee. If the chairperson is not in attendance at a meeting, the Trustees who are present shall appoint one (1) Trustee present to chair the meeting; (e) the Trustee appointed to chair the meetings in any year, or any three (3) Community Fund Trustees or any four (4) Financial Trustees then holding office, upon written request, as applicable, shall have the right to call additional meetings of the Trustees in that year as shall be deemed necessary; (f) all Trustees shall be given at least fifteen (15) days notice in writing of the place, date and time of every meeting, unless all Trustees agree to shorter notice in writing or waive the required notice in writing; and (g) minutes of the meetings of the Financial Trustees and of the Community Fund Trustees shall be kept in writing and shall be signed by the Trustee appointed as chair upon approval by all of the Financial Trustees or Community Fund Trustees, as the case may be. Those minutes shall also indicate which Trustees were in favour of an intended action and which Trustees opposed that action.

Meetings of Trustees. Meetings of the Trustees shall be held at such place or places as may be agreed upon by the Chairman and Secretary and may be called by the said officers upon ten (10) days’ written notice to the other Trustees and may be held at any time without such notice if all the Trustees consent thereto in writing. Meetings may be held by electronic means so long as all participants can speak and be heard contemporaneously, or through a mixture of in-person and electronic means.

Meetings of Trustees. Regular Meetings. Regular meetings of the Trustees may be held without call or notice at such places and at such times as the Trustees may from time to time determine, provided that notice of the first regular meeting following any such determination shall be given to absent Trustees. A regular meeting of the Trustees may be held without call or notice immediately after and at the same place as any meeting of the shareholders.

Meetings of Trustees. The Trustees shall hold regular periodic meetings consistent with the needs of Trust Fund business provided that there shall be at least two (2) regular meetings held during each calendar year. The Trustees shall determine the time and place of all such meetings. Either the Chairman or the Secretary or any two (2) Trustees (one Employer Trustee and one Union Trustee) may call a special meeting of the Trustees by giving written notice to all the other Trustees of the time and place of such meeting at least ten (10) days in advance. Such notice shall not be necessary if all Trustees are agreeable to an earlier meeting.

Meetings of Trustees. 22.1 The Trustees in the performance of their duties in office shall: 22.1.1 meet together for dispatch of business, adjourn and otherwise regulate their meetings and the manner of convening the same as they think fit; provided that at least two meetings are held each year; 22.1.2 determine all questions arising at any meeting by a majority vote of all the Trustees present at such meeting; 22.1.3 be entitled by a 75% majority vote of all the Trustees present at such meeting, to remove any Trustee from office as such. Any Trustee who is the subject matter of such vote, shall recuse himself from the meeting and shall not be entitled to vote. 22.2 Provided that the additional Trustees have been appointed in terms of clause 14.2.3, a quorum for any meeting of Trustees shall be 5 (five); provided that, if a number of Trustees drops below 5 (five) as envisaged in clause 14.3.6, then a quorum for the appointment of new Trustees shall be all the Trustees then in office. . The Trustees shall not proceed to the despatch of any business unless there is a quorum present. 22.3 A Trustee may at any time summon a meeting of Trustees on not less than 14 (fourteen) days notice to the remaining Trustees, or on such shorter notice as may be agreed by all the Trustees. 22.4 A resolution in writing signed by all the Trustees shall be as valid and effective as if it had been passed at a meeting of the Trustees duly called and constituted. 22.5 All decisions at the meetings of the Trustees, shall be taken on a show of hands.

Meetings of Trustees. 7 Section 2.08 Quorum and Voting...................................... 7 Section 2.09 Informal Action By Board of Trustees................... 8 Section 2.10

Meetings of Trustees. 7.1 The Trustees shall hold at least two ordinary meetings in each calendar year and at least twenty-one days notice of such meetings shall be given. 7.2 The Trustees at their first ordinary meeting in each year shall elect one of their number to be Chair of their meetings until the commencement of the first ordinary meeting in the following year. The Chair shall always be eligible for re-election. If at any meeting the Chair is not present within ten minutes after the time appointed for holding the same or there is no Chair the Trustees present shall choose one of their number to be Chair of the meeting. 7.3 A special meeting may be summoned at any time by the Chair or any two Trustees upon not less than seven days notice being given to the other Trustees of the matters to be discussed but if the matters include an appointment of a Trustee then upon not less than twenty-one days notice being so given. A special meeting may be summoned to take place immediately after an ordinary meeting. 7.4 If the Chair of the Trustees (or in the case of his unavailability or incapacity the most senior available Trustee in length of appointment) is of the opinion that an emergency has arisen such that less than seven days notice of a meeting is required he may call a meeting of Trustees on less than seven days notice. 7.5 There shall be a quorum when half the Trustees in office are present, or, if the number of such Trustees is an odd number, when a simple majority of such Trustees is present. 7.6 Every question shall be determined by the majority of votes of the Trustees present and voting on the question. In case of equality of votes the Chair of the meeting shall have a casting vote whether he has or has not voted previously on the same question but no Trustee in any other circumstances shall be given more than one vote.

Meetings of Trustees. 8.1 The Trustees shall hold an Annual General Meeting no later than five months after Balance Date. 8.2 The Secretary shall give no less than thirty days notice of the Annual General Meeting to the Trustees such notice to specify the date, time and place of the Annual General Meeting. 8.3 The business to be transacted at the Annual General Meeting shall be the receipt of the annual reports, accounts, appointment of the auditor and the setting of the remuneration of Trustees. Any other business shall be deemed special business and shall be dealt with in accordance with Rule 8.4. 8.4 Notice in writing of any special business shall be given to the Secretary no less than twenty eight days prior to the Annual General Meeting. The Secretary shall circulate an agenda, including all special business, to the Trustees no later than fourteen days prior to the Annual General Meeting and shall also give to Consumers not less than fourteen days prior written notice to the time, place and date and agenda of the Annual General Meeting by an advertisement placed in a newspaper or newspapers circulating in all the areas of the District. [This clause was amended 8 March 1999] 8.5 Consumers shall be entitled to attend and speak at the Annual General Meeting but shall not be entitled to vote at such meetings. Any statements made by Consumers at the Annual General Meeting shall be recorded. 8.6 The Trustees shall otherwise meet at such times and places as they may agree to dispatch the business of the Trust. The Trustees shall be entitled to develop standing orders for the conduct of such meetings. 8.7 Any two or more Trustees may at any time summon a meeting of Trustees.

Meetings of Trustees. An annual meeting of the Trustees shall be held immediately following the annual meeting of Shareholders, or the execution of any consent in lieu of such a meeting. Other meetings of the Trustees shall be called in accordance with Section 10.6 of the Declaration at such time, on such day and at such place as shall be designated by the notice provided for therein. Notice of each Trustees' meeting shall be mailed or delivered to the last known address of each Trustee entitled to such notice, or to such other address as may have been specified by such Trustee to the Secretary. Written notices need not be manually signed. Unless otherwise specified in the notice, and except as provided in Section 7.2 of these By-Laws, any and all business may be transacted at any Trustees' meeting.