Common use of EVIDENCE OF PARTICIPATION Clause in Contracts

EVIDENCE OF PARTICIPATION. The Training Provider must document Evidence of Participation for all programs on the Funded Scope that are delivered to Skills First Students. Evidence of Participation must be documented for each subject in a way that enables the Department to make a reasonable judgement about a Skills First Student’s participation in learning and/or assessment. The Department will determine if Evidence of Participation provided is sufficient to substantiate the claim that a Skills First Student participated in learning and/or assessment. To be valid, Evidence of Participation must contain: the Skills First Student's name or client identifier; a subject identifier; and a date expressed in day/month/year format. One point of Evidence of Participation is one of the items of evidence specified in Clause 9.7 of this Schedule 1. The number of points of Evidence of Participation that must be documented and maintained for each subject is as follows: Time Period Evidence of Participation Requirement if the period between the Activity Start Date and Activity End Date (inclusive) of the subject is 30 days or fewer one point of Evidence of Participation per subject must be provided if the period between the Activity Start Date and Activity End Date for the subject is more than 30 days two points of Evidence of Participation per subject must be provided in compliance with the following conditions: one point must be no later than 30 days after (and no earlier than) the reported Activity Start Date; one point must be no earlier than 30 days before (and no later than) the reported Activity End Date; and the two points of Evidence of Participation must be two different items of evidence from the list specified in Clause 9.7 of this Schedule 1. The only items of Evidence of Participation the Department accepts are: Item of Evidence of Participation Explanation and minimum requirements evidence of work submitted by the Skills First Student relating to engagement in the subject This must be the work itself, or a copy if this is not possible. If the information required under Clause 9.4 of this Schedule 1 (student name or client identifier, a subject identifier and a date expressed in day/month/year format) cannot be recorded on the work itself, separate evidence must be provided to link the work to the Skills First Student, the subject and date it was completed. For example, a delivery schedule (timetable, lesson plan or equivalent) detailing how the piece of work covers the subject in question, including due dates and milestones for completion of the work. Skills First Teacher notes based on communication between the Skills First Teacher and Skills First Student, establishing their engagement in the learning and/or assessment activity of the subject This includes personal interviews, two-way telephone conversations or e-mail exchanges, or other communication about the Skills First Student’s engagement in learning and/or assessment activity of the subject. It may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor. a Training Provider endorsed attendance roll showing that the Skills First Student attended a training session related to the subject. The attendance roll must: be recognised by the Training Provider as a tool to record attendance used as part of its normal processes; be accompanied by additional evidence to show how information is entered, updated and interpreted if the attendance roll is kept electronically; be signed by the Skills First Teacher who conducted the training session, and show their name; include the date of the training session; and show what subject was delivered at the point at which the Skills First Student is marked on the roll as having attended. For clustered delivery (where a training session or assessment activity covers more than one subject), additional evidence must be provided to show what subjects were delivered in each training session, such as a delivery schedule (a timetable, lesson plan or equivalent). If a Skills First student withdraws from a subject enrolment, an attendance roll dated the same as the Activity Start Date alone is not sufficient Evidence of Participation, unless the Training Provider can provide additional evidence to show what content was covered in the training session. This additional evidence must show that it was not simply an induction, information session or orientation class, and that training and/or assessment occurred in relation to the subject indicated on the attendance roll. primary documentation that provides evidence of assessment The documentation must be in the form of a secure record that indicates an actual result consistent with the outcome of an assessment (for example ‘competent/not yet competent’ or a marked score). The documentation must be endorsed at the subject level and signed by the Skills First Teacher who made the assessment, to confirm the accuracy of the information. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. secure login to an online learning management system and evidence of the Skills First Student’s engagement with learning and/or assessment activity required for the subject Where a Skills First Student has a secure login (meaning they are issued a unique user ID and password) to an online learning management system to undertake learning and/or assessment activity for the subject, the Training Provider must have: a record of the login evidence that the Training Provider has checked with the student that they are continuing to engage in the subject. A login record indicating the Skills First Student received training materials alone is not sufficient Evidence of Participation. Evidence of engagement with learning and/or assessment activity should also be provided, for example participation in a discussion forum, completion of an online quiz, completion of an online reflection task or similar activities. in flexible and distance modes of learning, communication between the Training Provider and Skills First Student engagement confirming that that the Skills First Student has commenced engagement in learning and/or assessment activity This must include evidence that the Training Provider has checked with the Skills First Student that they are continuing to engage in the subject. in extreme circumstances (for example, fire, flood or other equivalent circumstances), a statutory declaration from the relevant Training Provider Personnel attesting to the Skills First Student’s engagement in learning and/or assessment activity If extreme circumstances prevent the Training Provider from retaining any of the items of Evidence of Participation in paragraphs (a) to (f), the Training Provider must contact the Department for further information and comply with the requirements directed by or agreed with the Department.

EVIDENCE OF PARTICIPATION. The Training Provider must document Evidence of Participation for all programs on the Funded Scope that are delivered to Skills First Students. Evidence of Participation must be documented for each subject in a way that enables the Department to make a reasonable judgement about a Skills First Student’s participation in learning and/or assessment. The Department will determine if Evidence of Participation provided is sufficient to substantiate the claim that a Skills First Student participated in learning and/or assessment. To be valid, Evidence of Participation must contain: the Skills First Student's name or client identifier; a subject identifier; and a date expressed in day/month/year format. One point of Evidence of Participation is one of the items of evidence specified in Clause 9.7 9.8 of this Schedule 1. The number of points of Evidence of Participation that must be documented and maintained for each subject is as follows: Time Period Evidence of Participation Requirement if the period between the Activity Start Date and Activity End Date (inclusive) of the subject is 30 days or fewer one point of Evidence of Participation per subject must be provided if the period between the Activity Start Date and Activity End Date for the subject is more than 30 days two points of Evidence of Participation per subject must be provided in compliance with the following conditions: one point must be no later than 30 days after (and no earlier than) the reported Activity Start Date; one point must be no earlier than 30 days before (and no later than) the reported Activity End Date; and the two points of Evidence of Participation must be two different items of evidence from the list specified in Clause 9.7 9.8 of this Schedule 1. To avoid doubt, when a Skills First Student transfers to a superseding subject, the superseded and superseding subjects are treated as a single subject for the purposes of maintaining Evidence of Participation. The only items of Evidence of Participation the Department accepts are: Item of Evidence of Participation Explanation and minimum requirements evidence of work submitted by the Skills First Student relating to engagement in the subject This must be the work itself, or a copy if this is not possible. If the information required under Clause 9.4 of this Schedule 1 (student name or client identifier, a subject identifier and a date expressed in day/month/year format) cannot be recorded on the work itself, separate evidence must be provided to link the work to the Skills First Student, the subject and date it was completed. For example, a delivery schedule (timetable, lesson plan or equivalent) detailing how the piece of work covers the subject in question, including due dates and milestones for completion of the work. Skills First Teacher notes based on communication between the Skills First Teacher and Skills First Student, establishing their engagement in the learning and/or assessment activity of the subject This includes personal interviews, two-way telephone conversations or e-mail exchanges, or other communication about the Skills First Student’s engagement in learning and/or assessment activity of the subject. It may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor. a Training Provider endorsed attendance roll showing that the Skills First Student attended a training session related to the subject. The attendance roll must: be recognised by the Training Provider as a tool to record attendance used as part of its normal processes; be accompanied by additional evidence to show how information is entered, updated and interpreted if the attendance roll is kept electronically; be signed by the Skills First Teacher who conducted the training session, and show their name; include the date of the training session; and show what subject was delivered at the point at which the Skills First Student is marked on the roll as having attended. For clustered delivery (where a training session or assessment activity covers more than one subject), the Department may request additional evidence must be provided to show what subjects were delivered in each training session, such as a delivery schedule (a timetable, lesson plan or equivalent), to verify that the attendance roll provides sufficient Evidence of Participation. If Where a Skills First student withdraws from has only attended the first class of a subject enrolmentprogram, an attendance roll dated the same as the Activity Start Date alone for a subject delivered in that class is not sufficient Evidence of Participation, unless the Training Provider can provide additional evidence to show what content provides supporting documentation demonstrating that there was covered engagement in the training session. This additional evidence must show that it was not simply an induction, information session or orientation class, and that training learning and/or assessment occurred in relation to activities of the subject indicated on the attendance rollroll during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. primary documentation that provides evidence of assessment The documentation must be in the form of a secure record that indicates an actual result consistent with the outcome of an assessment (for example ‘competent/not yet competent’ or a marked score). The documentation must be endorsed at the subject level and signed by the Skills First Teacher who made the assessment, to confirm the accuracy of the information. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. secure login to an online learning management system and evidence of the Skills First Student’s engagement with learning and/or assessment activity required for the subject Where a Skills First Student has a secure login (meaning they are issued a unique user ID and password) to an online learning management system to undertake learning and/or assessment activity for the subject, the Training Provider must have: a record of the login login; and evidence that the Training Provider has checked with the student that they are continuing to engage in the subject. A login record indicating the Skills First Student received training materials alone is not sufficient Evidence of Participation. Evidence of engagement with learning and/or assessment activity should also be provided, for example participation in a discussion forum, completion of an online quiz, completion of an online reflection task or similar activities. in flexible and distance modes of learning, communication between the Training Provider and Skills First Student engagement confirming that that the Skills First Student has commenced engagement in learning and/or assessment activity This must include evidence that the Training Provider has checked with the Skills First Student that they are continuing to engage in the subject. in extreme circumstances (for example, fire, flood or other equivalent circumstances), a statutory declaration from the relevant Training Provider Personnel attesting to the Skills First Student’s engagement in learning and/or assessment activity If extreme circumstances prevent the Training Provider from retaining any of the items of Evidence of Participation in paragraphs (a) to (f), the Training Provider must contact the Department for further information and comply with the requirements directed by or agreed with the Department.

EVIDENCE OF PARTICIPATION. The Training Provider must document Evidence of Participation for all programs on the Funded Scope that are delivered to Skills First Students. Evidence of Participation must be documented for each subject in a way that enables the Department to make a reasonable judgement about a Skills First Student’s participation in learning and/or assessment. The Department will determine if Evidence of Participation provided is sufficient to substantiate the claim that a Skills First Student participated in learning and/or assessment. To be valid, Evidence of Participation must contain: the Skills First Student's name or client identifier; a subject identifier; and a date expressed in day/month/year format. One point of Evidence of Participation is one of the items of evidence specified in Clause 9.7 of this Schedule 1. The number of points of Evidence of Participation that must be documented and maintained for each subject is as follows: Time Period Evidence of Participation Requirement if the period between the Activity Start Date and Activity End Date (inclusive) of the subject is 30 days or fewer one point of Evidence of Participation per subject must be provided if the period between the Activity Start Date and Activity End Date for the subject is more than 30 days two points of Evidence of Participation per subject must be provided in compliance with the following conditions: one point must be no later than 30 days after (and no earlier than) the reported Activity Start Date; one point must be no earlier than 30 days before (and no later than) the reported Activity End Date; and the two points of Evidence of Participation must be two different items of evidence from the list specified in Clause 9.7 of this Schedule 1. The only items of Evidence of Participation the Department accepts are: Item of Evidence of Participation Explanation and minimum requirements evidence of work submitted by the Skills First Student relating to engagement in the subject This must be the work itself, or a copy if this is not possible. If the information required under Clause 9.4 of this Schedule 1 (student name or client identifier, a subject identifier and a date expressed in day/month/year format) cannot be recorded on the work itself, separate evidence must be provided to link the work to the Skills First Student, the subject and date it was completed. For example, a delivery schedule (timetable, lesson plan or equivalent) detailing how the piece of work covers the subject in question, including due dates and milestones for completion of the work. Skills First Teacher notes based on communication between the Skills First Teacher and Skills First Student, establishing their engagement in the learning and/or assessment activity of the subject This includes personal interviews, two-way telephone conversations or e-mail exchanges, or other communication about the Skills First Student’s engagement in learning and/or assessment activity of the subject. It may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor. a Training Provider endorsed attendance roll showing that the Skills First Student attended a training session related to the subject. The attendance roll must: be recognised by the Training Provider as a tool to record attendance used as part of its normal processes; be accompanied by additional evidence to show how information is entered, updated and interpreted if the attendance roll is kept electronically; be signed by the Skills First Teacher who conducted the training session, and show their name; include the date of the training session; and show what subject was delivered at the point at which the Skills First Student is marked on the roll as having attended. For clustered delivery (where a training session or assessment activity covers more than one subject), additional evidence must be provided to show what subjects were delivered in each training session, such as a delivery schedule (a timetable, lesson plan or equivalent). If a Skills First student withdraws from a subject enrolment, an attendance roll dated the same as the Activity Start Date alone is not sufficient Evidence of Participation, unless the Training Provider can provide additional evidence to show what content was covered in the training session. This additional evidence must show that it was not simply an induction, information session or orientation class, and that training and/or assessment occurred in relation to the subject indicated on the attendance roll. primary documentation that provides evidence of assessment The documentation must be in the form of a secure record that indicates an actual result consistent with the outcome of an assessment (for example ‘competent/not yet competent’ or a marked score). The documentation must be endorsed at the subject level and signed by the Skills First Teacher who made the assessment, to confirm the accuracy of the information. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. secure login to an online learning management system and evidence of the Skills First Student’s engagement with learning and/or assessment activity required for the subject Where a Skills First Student has a secure login (meaning they are issued a unique user ID and password) to an online learning management system to undertake learning and/or assessment activity for the subject, the Training Provider must have: a record of the login evidence that the Training Provider has checked with the student that they are continuing to engage in the subject. A login record indicating the Skills First Student received training materials alone is not sufficient Evidence of Participation. Evidence of engagement with learning and/or assessment activity should also be provided, for example participation in a discussion forum, completion of an online quiz, completion of an online reflection task or similar activities. in flexible and distance modes of learning, communication between the Training Provider and Skills First Student engagement confirming that that the Skills First Student has commenced engagement in learning and/or assessment activity This must include evidence that the Training Provider has checked with the Skills First Student that they are continuing to engage in the subject. in extreme circumstances (for example, fire, flood or other equivalent circumstances), a statutory declaration from the relevant Training Provider Personnel attesting to the Skills First Student’s engagement in learning and/or assessment activity If extreme circumstances prevent the Training Provider from retaining any of the items of Evidence of Participation in paragraphs subclauses (a) to (f), the Training Provider must contact the Department for further information and comply with the requirements directed by or agreed with the Department.

EVIDENCE OF PARTICIPATION. The Training Provider You must document Evidence of Participation at the subject level for all programs on the Funded Scope that are delivered to Skills First Students. You must document Evidence of Participation must be documented for each subject in a way that enables the Department us to make a reasonable judgement about a Skills First Student’s participation in learning and/or assessment. The Department We will determine if Evidence of Participation provided is sufficient to substantiate the claim that a Skills First Student participated in learning and/or assessment. To be valid, Evidence of Participation must contain: the Skills First Student's name or client identifier; a subject identifier; and a date expressed in day/month/year format. One point of Evidence of Participation is one of the items of evidence specified in Clause 9.7 of this Schedule 1. The number of points items of Evidence of Participation that you must be documented document and maintained maintain for each subject is as follows: Time Period Evidence of Participation Requirement if If: you must document and provide: the period between the Activity Start Date and Activity End Date (inclusive) of for the subject is 30 days or fewer one point item of Evidence of Participation per subject must be provided if Participation; the period between the Activity Start Date and Activity End Date for the subject is more than 30 days two points items of Evidence of Participation per subject must be provided in compliance with the following conditions: one point item must be dated no later than 30 days after (and no earlier than) the reported Activity Start Date; and one point item must be no earlier than 30 days before (evidence of assessment for the subject as specified in Clause 9.7(d) of this Schedule 1; the subject has an RPL outcome, regardless of the period between the Activity Start Date and no later than) the reported Activity End Date; and the two points Date one item of Evidence of Participation which must be two different items evidence of evidence from assessment for the list subject, as specified in Clause 9.7 9.7(d) of this Schedule 1; the subject has a withdrawn outcome, regardless of the period between the Activity Start Date and Activity End Date one item of Evidence of Participation; or the subject is a Literacy and Numeracy Support Unit, regardless of the period between the Activity Start Date and Activity End Date one item of Evidence of Participation. To avoid doubt, when a Skills First Student transfers to a superseding subject, the superseded and superseding subjects are treated as a single subject for the purposes of maintaining Evidence of Participation. The only items of Evidence of Participation the Department accepts we accept are: Item of Evidence of Participation Explanation and minimum requirements evidence Evidence of work submitted by the Skills First Student relating to engagement in the subject This must be the work itself, or a copy if this is not possible. If the information required under Clause 9.4 of this Schedule 1 (student name or client identifier, a subject identifier and a date expressed in day/month/year format) cannot be recorded on the work itself, separate evidence must be provided to link the work to the Skills First Student, and the subject and date it was completed. For example, a delivery schedule (timetable, lesson plan or equivalent) detailing how the piece of work covers the subject in question, including due dates and milestones for completion of the work. Skills First Teacher notes based on communication between the Skills First Teacher and Skills First Student, establishing their engagement in the learning and/or assessment activity of the subject This includes personal interviews, two-way telephone conversations or e-mail exchanges, or other communication about the Skills First Student’s engagement in learning and/or assessment activity of the subject. It may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or workplace supervisor. a Training Provider endorsed An attendance roll endorsed by you and showing that the Skills First Student attended a training session related to the subject. The attendance roll must: be recognised by the Training Provider you as a tool to record attendance used as part of its your normal processes; be accompanied by additional evidence to show how information is entered, updated and interpreted if the attendance roll is kept electronically; be signed by the Skills First Teacher who conducted the training session, and show their name; include the date of the training session; and show what subject was delivered at the point at which the Skills First Student is marked on the roll as having attended. For clustered delivery (where a training session or assessment activity covers more than one subject), we may request additional evidence must be provided to show what subjects were delivered in each training session, such as a delivery schedule (a timetable, lesson plan or equivalent), to verify that the attendance roll provides sufficient Evidence of Participation. If Where a Skills First student withdraws from has only attended the first class of a subject enrolmentprogram, an attendance roll dated the same as the Activity Start Date alone for a subject delivered in that class is not sufficient Evidence of Participation, unless the Training Provider can you provide additional evidence to show what content supporting documentation demonstrating that there was covered engagement in the training session. This additional evidence must show that it was not simply an induction, information session or orientation class, and that training learning and/or assessment occurred in relation to activities of the subject indicated on the attendance rollroll during that class. primary Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. Primary documentation that provides evidence of assessment for the subject The documentation must be in the form of a secure record that shows the student has completed the assessment requirements for a subject and indicates an actual result (or results in the case of a number of assessment tasks) consistent with the outcome of an assessment (for example satisfactory/not satisfactory or ‘competent/not yet competent’ ’). For example, documentation could include a completed learner assessment tool coversheet or a marked score). The documentation must be endorsed at the subject subject-level and signed by the Skills First Teacher who made the assessment, to confirm the accuracy of the informationassessment summary (or similar) including when viewed in an online learning management system. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. secure The documentation must be signed by the Skills First Teacher who made the assessment, to confirm the accuracy of the information. Secure login to an online learning management system and evidence of the Skills First Student’s engagement with learning and/or assessment activity required for the subject Where a Skills First Student has a secure login (meaning they are issued a unique user ID and password) to an online learning management system to undertake learning and/or assessment activity for the subject, the Training Provider you must have: a record of the login login; and evidence that the Training Provider has you have checked with the student that they are continuing to engage in the subject. A login record indicating the Skills First Student received training materials alone is not sufficient Evidence of Participation. Evidence of engagement with learning and/or assessment activity should also be provided, for example participation in a discussion forum, completion of an online quiz, completion of an online reflection task or similar activities. in In flexible and distance modes of learning, communication between you and the Training Provider and Skills First Student engagement confirming that that the Skills First Student has commenced engagement in learning and/or assessment activity This must include evidence that the Training Provider has you have checked with the Skills First Student that they are continuing to engage in the subject. in In extreme circumstances (for example, fire, flood or other equivalent circumstances), a statutory declaration from the relevant Training Provider Personnel attesting to the Skills First Student’s engagement in learning and/or assessment activity If extreme circumstances prevent the Training Provider you from retaining any of the items of Evidence of Participation in paragraphs (a) to (f), the Training Provider you must contact the Department us for further information and comply with the requirements directed by or agreed with the Departmentus.