Common use of Exemption process Clause in Contracts

Exemption process. a. The Employer will provide employees with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to Agency SharePoint systems or secured network drives with an email notice to all staff. b. Employees will inform their supervisor or HR representative, either verbally or in writing, as soon as possible if they wish to request a medical or religious exemption. Employees are encouraged to submit the request no later than Monday, September 13, 2021. However, to the extent that requests are received after September 13, 2021, agencies will continue with processing requests received up to October 18, 2021. Requests received after this date will not be subject to the provisions contained in Section 9b. c. If the Employer requires a second medical opinion in the exemption process, the Employer will cover all associated costs. The medical appointment, including travel time, will be considered work time. d. Employees whose exemption requests are not approved will secure a vaccination appointment and provide verification of being fully vaccinated by October 18, 2021 or be subject to non-disciplinary separation. e. Only HR staff or staff who are bound to protect confidential and sensitive information will handle and process exemption documentation. This information will only be accessed by the Employer on a need-to-know basis. All information disclosed to the Employer in the exemption process will be kept confidential. This information will only be accessed by the Employer on a need-to-know basis.

Exemption process. a. The Employer will provide employees with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to Agency SharePoint systems or secured network drives with an email notice to all staff. b. Employees will inform their supervisor or HR representative, either verbally or in writing, as soon as possible if they wish to request a medical or religious exemption. Employees are encouraged to submit the request no later than Monday, September 13, 2021. However, to the extent that requests are received after September 13, 2021, agencies will continue with processing requests received up to October 18, 2021. Requests received after this date will not be subject to the provisions contained in Section 9b. c. If the Employer requires a second medical opinion in the exemption process, the Employer will cover all associated costs. The medical appointment, including travel time, will be considered work time. d. Employees whose exemption requests are not approved will secure a vaccination appointment and provide verification of being fully vaccinated by October 18, 2021 or be subject to non-disciplinary separation. e. Only HR staff or staff who are bound to protect confidential and sensitive information will handle and process exemption documentation. This information will only be accessed by the Employer on a need-to-know basis. All information disclosed to the Employer in the exemption process will be kept confidential. This information will only be accessed by the Employer on a need-to-to- know basis.