Common use of External Appeal Process Clause in Contracts

External Appeal Process. (a) When the Union determines that the decision of the Internal Appeal is not satisfactory, they may request an External Appeal within sixty (60) calendar days of the date they received the written response to the Internal Appeal. The Union’s request shall be in writing and sent to Classification and Compensation Department and to the Employee. (b) Upon receipt of the External Appeal request, an operations Manager, an Analyst from the Classification and Compensation Department, or designate, and the Union’s Classification Analyst or designate will meet within sixty (60) calendar days to review all relevant documents from the Employee and the Employer to assist in the External Appeal. The documents would normally include, though not limited to, the following: (i) a copy of the reclassification request, an approved job description with all corresponding rationale and documents used in support of the reclassification request; and (ii) copies of all the Employer and Union responses, including all corresponding rationale and documents used in making the Internal decision of the Employer. (c) Once the representatives, outlined in 40.04 (b), have received all of the necessary documentation, they may take one (1) of the five (5) following approaches: 1. If necessary, request further information or documentation. This could include interviewing or asking questions of the Employee or representatives of the Employer. However, if information is received from the Employee or the Employer, it should be validated by the respective Parties. 2. The representatives may, by consensus, concur with the decision of the Employer, and recommend that no further reconsideration occur. 3. The representatives may, by consensus, concur with the Employee request, and make a recommendation to the Employer that they grant the reclassification request. The review would be conducted on the basis of the classification specifications and the guidelines included in the Classification Specification User Manual. 4. The representatives may, by consensus, agree that a new classification be created if none of the existing classifications are appropriate for the position and direct the Employer to draft a new classification per Article 40.01. 5. Should the representatives be unable to render a recommendation by consensus within the timelines specified in 40.04(b), either Party may refer the matter to Arbitration.

External Appeal Process. (a) When the Union determines that the decision of the Internal Appeal is not satisfactory, they may request an External Appeal within sixty thirty (6030) calendar days of the date they received the written response to the Internal Appeal. The Union’s request shall be in writing and sent to Classification and Compensation Department and to the Employee. (b) Upon receipt of the External Appeal request, an operations Manager, an Analyst Director, or designate, a representative Human Resources Client Partners, and a representative from the Classification and Compensation Department, or designate, Department and representative(s) of the Union’s Classification Analyst or designate Union will meet within sixty (60) calendar days to exchange and review all relevant documents from the Employee and the Employer to assist in the External Appeal. The documents would normally include, though not limited to, the following: (i) a copy of the reclassification request, an approved job description with all corresponding rationale and documents used in support of the reclassification request; and (ii) copies of all the Employer and Union responses, including all corresponding rationale and documents used in making the Internal decision of the Employer. (c) Once the representatives, outlined in 40.04 (b), have received all of the necessary documentation, they may take one (1) of the five (5) following approaches: 1. If necessary, request further information or documentation. This could include interviewing or asking questions of the Employee or representatives of the Employer. However, if information is received from the Employee or the Employer, it should be validated by the respective Parties. 2. The representatives may, by consensus, concur with the decision of the Employer, and recommend that no further reconsideration occur. 3. The representatives may, by consensus, concur with the Employee request, and make a recommendation to the Employer that they grant the reclassification request. The review would be conducted on the basis of the classification specifications and the guidelines included in the Classification Specification User Manual. 4. The representatives may, by consensus, agree that a new classification be created if none of the existing classifications are appropriate for the position and direct the Employer to draft a new classification per Article 40.01. 5. Should the representatives be unable to render a recommendation by consensus within the timelines specified in 40.04(b), either Party may refer the matter to Arbitrationuse the Internal Grievance Mediation process and/or an external expert in Classification, with or without a or panel.

External Appeal Process. (a) When the Union determines that the decision of the Internal Appeal is not satisfactory, they may request an External Appeal within sixty (60) calendar days of the date they received the written response to the Internal Appeal. The Union’s request shall be in writing and sent to Classification and Compensation Department and to the Employee. (b) Upon receipt of the External Appeal request, an operations Manager, an Analyst from the Classification and Compensation Department, or designate, and the Union’s Classification Analyst or designate will meet within sixty (60) calendar days to review all relevant documents from the Employee and the Employer to assist in the External Appeal. The documents would normally include, though not limited to, the following: (i) a copy of the reclassification request, an approved job description with all corresponding rationale and documents used in support of the reclassification request; and (ii) copies of all the Employer and Union responses, including all corresponding rationale and documents used in making the Internal decision of the Employer. (c) Once the representatives, outlined in 40.04 8.04 (b), have received all of the necessary documentation, they may take one (1) of the five (5) following approaches: 1. If necessary, request further information or documentation. This could include interviewing or asking questions of the Employee or representatives of the Employer. However, if information is received from the Employee or the Employer, it should be validated by the respective Parties. 2. The representatives may, by consensus, concur with the decision of the Employer, and recommend that no further reconsideration occur. 3. The representatives may, by consensus, concur with the Employee request, and make a recommendation to the Employer that they grant the reclassification request. The review would be conducted on the basis of the classification specifications and the guidelines included in the Classification Specification User Manual. 4. The representatives may, by consensus, agree that a new classification be created if none of the existing classifications are appropriate for the position and direct the Employer to draft a new classification per Article 40.018.01. 5. Should the representatives be unable to render a recommendation by consensus within the timelines specified in 40.04(b8.04(b), either Party may refer the matter to Arbitration. (d) Where the decision of the Employer relates to an Employer-initiated down-grading in classification, the affected Employee shall be entitled to use the Grievance Procedure and Arbitration. (a) Where a decision from a classification review results in an increase in pay for the affected Employee, such pay increase will be effective the date the Employee submitted the request for review in writing to the immediate out-of-scope Manager.