Common use of Final Meeting Clause in Contracts

Final Meeting. The goal of this subtask is to complete the closeout of this Agreement. If the awarding federal agency conducts similar project review meetings, the Recipient will notify the CAM and invite him/her to participate (subject to the awarding federal agency’s approval), either by teleconference or in-person. The federal agency’s meetings may be used in place of the Commission’s CPR meetings, at the discretion of the CAM. • Meet with Energy Commission staff to present project findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by the Recipient and CAM, at a minimum. The meeting may occur in person or by electronic conferencing (e.g., WebEx), with approval of the CAM. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be divided into two separate meetings at the CAM’s discretion. o The technical portion of the meeting will involve the presentation of findings, conclusions, and recommended next steps (if any) for the Agreement. The CAM will determine the appropriate meeting participants. o The administrative portion of the meeting will involve a discussion with the CAM and the CAO of the following Agreement closeout items:  Disposition of any state-owned equipment.  Need to file a Uniform Commercial Code Financing Statement (Form UCC-1) regarding the Energy Commission’s interest in patented technology.  The Energy Commission’s request for specific “generated” data (not already provided in Agreement products).  Need to document the Recipient’s disclosure of “subject inventions” developed under the Agreement.  “Surviving” Agreement provisions such as repayment provisions and confidential products.  Final invoicing and release of retention. • Prepare a Final Meeting Agreement Summary that documents any agreement made between the Recipient and Commission staff during the meeting. Include a copy of any federal agency correspondence (e.g., report, summary, letter, or email) that discusses project findings, conclusions, or recommendations.

Final Meeting. The goal of this subtask is to complete the closeout of this Agreement. If the awarding federal agency conducts similar project review meetings, the Recipient will notify the CAM and invite him/her to participate (subject to the awarding federal agency’s approval), either by teleconference or in-person. The federal agency’s meetings may be used in place of the Commission’s CPR meetings, at the discretion of the CAM. • Meet with Energy Commission staff to present project findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by the Recipient and CAM, at a minimum. The meeting may occur in person or by electronic conferencing (e.g., WebEx), with approval of the CAM. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be divided into two separate meetings at the CAM’s discretion. o • The technical portion of the meeting will involve the presentation of findings, conclusions, and recommended next steps (if any) for the Agreement. The CAM will determine the appropriate meeting participants. o • The administrative portion of the meeting will involve a discussion with the CAM and the CAO of the following Agreement closeout items:  • Disposition of any state-owned equipment.  • Need to file a Uniform Commercial Code Financing Statement (Form UCC-1) regarding the Energy Commission’s interest in patented technology.  • The Energy Commission’s request for specific “generated” data (not already provided in Agreement products).  • Need to document the Recipient’s disclosure of “subject inventions” developed under the Agreement.  • “Surviving” Agreement provisions such as repayment provisions and confidential products.  • Final invoicing and release of retention. • Prepare a Final Meeting Agreement Summary that documents any agreement made between the Recipient and Commission staff during the meeting. Include a copy of any federal agency correspondence (e.g., report, summary, letter, or email) that discusses project findings, conclusions, or recommendations.. • Prepare a Schedule for Completing Agreement Closeout Activities. • Provide All Draft and Final Written Products on a CD-ROM or USB memory stick, organized by the tasks in the Agreement. • Notify the CAM of any project review meetings conducted by the awarding federal agency, and invite the CAM to participate in the meetings by teleconference or in-person (subject to the awarding federal agency’s approval). • Final Meeting Agreement Summary (if applicable) • Schedule for Completing Agreement Closeout Activities • All Draft and Final Written Products

Final Meeting. The goal of this subtask is to complete the closeout of this Agreement. If the awarding federal agency conducts similar project review meetings, the Recipient will notify the CAM and invite him/her to participate (subject to the awarding federal agency’s approval), either by teleconference or in-person. The federal agency’s meetings may be used in place of the Commission’s CPR meetings, at the discretion of the CAM. • Meet with Energy Commission staff to present project findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by the Recipient and CAM, at a minimum. The meeting may occur in person or by electronic conferencing (e.g., WebEx), with approval of the CAM. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be divided into two separate meetings at the CAM’s discretion. o The technical portion of the meeting will involve the presentation of findings, conclusions, and recommended next steps (if any) for the Agreement. The CAM will determine the appropriate meeting participants. o The administrative portion of the meeting will involve a discussion with the CAM and the CAO of the following Agreement closeout items:  ▪ Disposition of any state-owned equipment.  ▪ Need to file a Uniform Commercial Code Financing Statement (Form UCC-1) regarding the Energy Commission’s interest in patented technology.  ▪ The Energy Commission’s request for specific “generated” data (not already provided in Agreement products).  ▪ Need to document the Recipient’s disclosure of “subject inventions” developed under the Agreement.  ▪ “Surviving” Agreement provisions such as repayment provisions and confidential products.  ▪ Final invoicing and release of retention. • Prepare a Final Meeting Agreement Summary that documents any agreement made between the Recipient and Commission staff during the meeting. Include a copy of any federal agency correspondence (e.g., report, summary, letter, or email) that discusses project findings, conclusions, or recommendations.. • Prepare a Schedule for Completing Agreement Closeout Activities. • Provide All Draft and Final Written Products on a CD-ROM or USB memory stick, organized by the tasks in the Agreement. • Notify the CAM of any project review meetings conducted by the awarding federal agency, and invite the CAM to participate in the meetings by teleconference or in-person (subject to the awarding federal agency’s approval). • Final Meeting Agreement Summary (if applicable) • Schedule for Completing Agreement Closeout Activities • All Draft and Final Written Products